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10 Update report on JDCC Standing Orders and Scheme of Delegation 
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Minutes:
The Committee received an update report on the JDCC Standing
Orders and Scheme of Delegation, following a report brought to the 4 August
2020 JDCC meeting. The minor changes were detailed in paragraph 3 of the
officer’s report on p22 of the agenda.
These were also shown by tracked changes in Appendix A.
Since the publication of the report there was an update to
the tracked changed arrangements shown on p28 of the agenda dealing with the
appointment of the Chair and Vice-Chair.
The amendments proposed:
i.
The deletion of the tracked changed additional
wording so that paragraph 1.1 would read: “The Committee shall, at its first
meeting, and as a minimum annually thereafter, elect a Chair and Vice
Chair. The Chair and Vice Chair shall be
drawn alternately from each of the two Councils comprising the Committee.”
The reason for the deletion of the tracked changed wording
was that the reference to Lead members was erroneous and dated back to when the
JDCC was a tri-authority committee where one of the three Lead members would
not hold the Chair or the Vice-Chair position.
ii.
Delete paragraph 2 ‘Appointment of
Spokespersons’ entirely.
The reason for the deletion of paragraph 2 in its entirety
was that there was no requirement for a spokesperson which again dated back to
when the JDCC was a tri-authority committee.
Councillor Bradnam asked for two further amendments to the
Standing Orders (deleted text struck through and additional text underlined)
as follows:
The Committee:
Resolved (unanimously) to accept the officer recommendation
to approve the JDCC Standing Orders and Scheme of Delegation subject to:
i. The amendment of paragraph 1.1 (Appointment of Chair and Vice-Chair) of the Standing Orders to read: “The Committee shall, at its first meeting, and as a minimum annually thereafter, elect a Chair and Vice Chair. The Chair and Vice Chair shall be ... view the full minutes text for item 10
4 JDCC Standing Orders and Scheme of Delegation PDF 383 KB
Additional documents:
Minutes:
The Committee received a report from the Assistant Director
(Delivery).
The
report referred to the County Council resolution in May 2020 to withdraw from the
Joint Development Control Committee (JDCC) after July 2020. The effect of their
withdrawal would mean the JDCC as then constituted would no longer be quorate.
The
corporate processes for the establishment of the new Joint Development Control
Committee, composed of members from both South Cambridgeshire District Council
and Cambridge City Council had now been completed and the previous JDCC
dissolved.
The
changes made to the Terms of Reference, Standing Orders and Scheme of
Delegation at each stage of the corporate processes were summarised in the
officer’s report.
Members
of the new Joint Development Control Committee were asked to consider the
Standing Orders and Scheme of Delegation in order that the Committee could
proceed with business.
Recommendations
i) To confirm the Standing Orders for the Joint
Development Control Committee.
ii) To confirm the Scheme of Delegation for the
Joint Development Control Committee.
iii) To agree that the Standing Orders and Scheme of Delegation will be
reviewed on an annual basis.
The
Committee made the following comments in response to the report:
i. Indicated the wording
to the appointment of Chair and Vice Chair should be re worded under p13
(Standing Orders) of the agenda pack, paragraph 1.1 and 1.2.
ii.
Suggested under Appendix A, Public
Speaking Rights, p18 of the agenda pack there needed to be clarity on the order
of public speakers.
iii.
Would be helpful to highlight at which
point of the public speaking the Committee could ask for points of
clarification.
The
Assistant Director (Delivery) said the following in response to Members’
questions:
i. Noted the request for
the rewording of the election and vice chair for the municipal year; this would
be brought back to the next meeting for approval.
ii.
When considering raising the quorum it
should not be set too high as there was a possibility that the meeting may not
be quorate.
iii.
Previous Standing Orders requested a
minimum of 3 members from Cambridge City Council and 3 members from South
Cambridgeshire District Council as part of the quorum composition.
iv.
Points of clarification should be at
the discretion of the Chair and used in exceptional circumstances. There could
be an issue where the points of clarification took longer than the committee
debate.
v.
Noted the request to include clarity on
the order in which the public speakers addressed the committee; the wording
would be presented to the Committee at the next meeting for approval.
Councillor
Smart proposed the following amendment under item 4, Financial Implications, p4
of the officer’s report (agenda page 6), additional text underlined,
deleted text struck through.
4. Implications
a) Financial Implications
The
JDCC is managed by Cambridge City Council at present and the cost of the JDCC
meetings are covered within the existing budgets. These costs may will
form part of the shared services charging agreement.
On a show ... view the full minutes text for item 4
