Agenda item

The Committee received an update report on the JDCC Standing Orders and Scheme of Delegation, following a report brought to the 4 August 2020 JDCC meeting. The minor changes were detailed in paragraph 3 of the officer’s report on p22 of the agenda.  These were also shown by tracked changes in Appendix A.

Since the publication of the report there was an update to the tracked changed arrangements shown on p28 of the agenda dealing with the appointment of the Chair and Vice-Chair.  

The amendments proposed:

i.               The deletion of the tracked changed additional wording so that paragraph 1.1 would read: “The Committee shall, at its first meeting, and as a minimum annually thereafter, elect a Chair and Vice Chair.  The Chair and Vice Chair shall be drawn alternately from each of the two Councils comprising the Committee.”

The reason for the deletion of the tracked changed wording was that the reference to Lead members was erroneous and dated back to when the JDCC was a tri-authority committee where one of the three Lead members would not hold the Chair or the Vice-Chair position.

ii.             Delete paragraph 2 ‘Appointment of Spokespersons’ entirely. 

The reason for the deletion of paragraph 2 in its entirety was that there was no requirement for a spokesperson which again dated back to when the JDCC was a tri-authority committee.

Councillor Bradnam asked for two further amendments to the Standing Orders (deleted text struck through and additional text underlined) as follows:

i.               At paragraph 11.2, third line on p31 of the agenda asking that this was changed from ‘that the member named do leave the meeting’ to ‘that the member named must leave the meeting’ and

ii.             In Appendix B ‘Development Control Forums’ section 3 (c) and asked that this was changed from ‘Liaise with the Planning case officer and Chair and spokespersons about the date of the Development Control Forum and fix a date, time and venue. So far as practical at least 10 days (not working days) notice should be given to all those attending under (d). For the avoidance of doubt dates for possible Development Control Forum meetings may be programmed in advance of receipt of petitions.’ To read (c) ‘Liaise with the Planning case officer and Chair and spokespersons about the date of the Development Control Forum and fix a date, time and venue. So far as practical at least 10 days (including weekends) notice should be given to all those attending under (d). For the avoidance of doubt dates for possible Development Control Forum meetings may be programmed in advance of receipt of petitions.

The Committee:

Resolved (unanimously) to accept the officer recommendation to approve the JDCC Standing Orders and Scheme of Delegation subject to:

i.               The amendment of paragraph 1.1 (Appointment of Chair and Vice-Chair) of the Standing Orders to read: “The Committee shall, at its first meeting, and as a minimum annually thereafter, elect a Chair and Vice Chair.  The Chair and Vice Chair shall be drawn alternately from each of the two Councils comprising the Committee.

ii.             The deletion of paragraph 2 of the Standing Orders (Appointment of Spokespersons).

iii.            The amendment of paragraph 11.2 of the Standing Orders to read: ‘If the member named continues his/her misconduct after a motion under the foregoing Rule has been carried, the Chair shall either move "that the member named must leave the meeting" (in which case the motion shall be put and determined without seconding or discussion); or adjourn the meeting of the Council or committee for such period as s/he is in his/her discretion shall consider expedient’.

iv.           The amendment in Appendix B ‘Development Control Forums’ section 3(c) to read: ‘Liaise with the Planning case officer and Chair and spokespersons about the date of the Development Control Forum and fix a date, time and venue. So far as practical at least 10 days (including weekends) notice should be given to all those attending under (d). For the avoidance of doubt dates for possible Development Control Forum meetings may be programmed in advance of receipt of petitions.