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Minutes:
The Committee received a report from the Assistant Director
(Delivery).
The
report referred to the County Council resolution in May 2020 to withdraw from the
Joint Development Control Committee (JDCC) after July 2020. The effect of their
withdrawal would mean the JDCC as then constituted would no longer be quorate.
The
corporate processes for the establishment of the new Joint Development Control
Committee, composed of members from both South Cambridgeshire District Council
and Cambridge City Council had now been completed and the previous JDCC
dissolved.
The
changes made to the Terms of Reference, Standing Orders and Scheme of
Delegation at each stage of the corporate processes were summarised in the
officer’s report.
Members
of the new Joint Development Control Committee were asked to consider the
Standing Orders and Scheme of Delegation in order that the Committee could
proceed with business.
Recommendations
i) To confirm the Standing Orders for the Joint
Development Control Committee.
ii) To confirm the Scheme of Delegation for the
Joint Development Control Committee.
iii) To agree that the Standing Orders and Scheme of Delegation will be
reviewed on an annual basis.
The
Committee made the following comments in response to the report:
i. Indicated the wording
to the appointment of Chair and Vice Chair should be re worded under p13
(Standing Orders) of the agenda pack, paragraph 1.1 and 1.2.
ii.
Suggested under Appendix A, Public
Speaking Rights, p18 of the agenda pack there needed to be clarity on the order
of public speakers.
iii.
Would be helpful to highlight at which
point of the public speaking the Committee could ask for points of
clarification.
The
Assistant Director (Delivery) said the following in response to Members’
questions:
i. Noted the request for
the rewording of the election and vice chair for the municipal year; this would
be brought back to the next meeting for approval.
ii.
When considering raising the quorum it
should not be set too high as there was a possibility that the meeting may not
be quorate.
iii.
Previous Standing Orders requested a
minimum of 3 members from Cambridge City Council and 3 members from South
Cambridgeshire District Council as part of the quorum composition.
iv.
Points of clarification should be at
the discretion of the Chair and used in exceptional circumstances. There could
be an issue where the points of clarification took longer than the committee
debate.
v.
Noted the request to include clarity on
the order in which the public speakers addressed the committee; the wording
would be presented to the Committee at the next meeting for approval.
Councillor
Smart proposed the following amendment under item 4, Financial Implications, p4
of the officer’s report (agenda page 6), additional text underlined,
deleted text struck through.
4. Implications
a) Financial Implications
The
JDCC is managed by Cambridge City Council at present and the cost of the JDCC
meetings are covered within the existing budgets. These costs may will
form part of the shared services charging agreement.
On
a show of hands, the amendment was unanimously carried.
Resolved (unanimously):
The JDCC is managed by Cambridge City Council at present and the
cost of the JDCC meetings are covered within the existing budgets. These costs
will form part of the shared services charging agreement.
Follow the suggestion that the quorum of the committee be raised,
Councillor Sargeant proposed a vote be taken on increasing the quorum to four,
six or keeping the Quorum to three as stated in the officer’s report. After an
informal count of the proposals the following was proposed.
Councillor Daunton proposed and
Councillor Bradnam seconded the following amendment
under item 6, Quorum, p14 of the agenda pack additional text underlined,
deleted text struck through.
The quorum
of a meeting will be three six with no less than: -
1 3 Member
from South Cambridgeshire District Council and
1 3
Member from Cambridge City Council
On a show of hands, 6 votes to 0.
Councillor Smart proposed that the quorum remained the same as
stated in the officer’s report which was as follows:
6.1 The
quorum of a meeting will be three with no less than: -
1 Member
from South Cambridgeshire District Council and
1 Member
from Cambridge City Council
On a show of hands, 6 votes to 0.
As the vote
was tied the proposals went to the Chair’s casting vote, whose casting vote
resulted in a resolution providing for the following:
The quorum
of a meeting will be six with no less than: -
3 Member
from South Cambridgeshire District Council and
3 Member
from Cambridge City Council.
The Committee:
Resolved unanimously:
i. To confirm the amended
Standing Orders for the Joint Development Control Committee, subject to the
further approval of the re-wording, for the election of Chair and Vice Chair,
and order of public speakers, at the next JDCC meeting.
ii. To confirm the Scheme of Delegation for the
Joint Development Control Committee.
Iii. To agree that the Standing Orders and Scheme
of Delegation will be reviewed on an annual basis.
Supporting documents: