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Apologies Minutes: Apologies were received from: Cambridge City Councillors Carling, Scutt and Flaubert. Councillors Gawthrope Wood and Levien attended as
Alternates. South Cambridgeshire District Councillors Cahn and Hawkins. Councillors J. Williams and Garvie attended as Alternates. |
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Declarations of Interest Minutes:
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Additional documents: |
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Planning Committee Site Visit Protocol PDF 197 KB Minutes: The Strategic Sites Delivery Manager presented the report with reference to the
Amendment Sheet. This noted that the
Protocol had been discussed at the City and District planning committees
earlier in the month. In view of the outcomes of those meetings, an updated
officer recommendation is proposed as follows. That the Joint Development Control Committee: (I) Notes this
report and the accompanying planning committee protocol for officer-led site visits. (II) Confirms implementation of the protocol for
officer-led site visits for the Joint Development Control Committee. Subject to the following amendments to the Protocol: 1. Requests for site visits to include ward members. 2. The attendance of site visits to include local ward
members. 3. Modest changes to the Protocol, relating to points
of clarification and textural changes to avoid repetition. With officer delegation to carry out the above changes
to the Protocol. In response to Members’ questions the Strategic Sites
Delivery Manager advised the following: i.
It was the intention to have one document covering all three
planning committees that make up the Shared Planning Service serves there will
be scope to review how the Protocol operates and update it in due course. ii.
Should it be agreed that Ward Members can attend site visit,
then they must be briefed in advance of the site visit is the responsibility of
the Lead Officer or Delivery Manager. iii.
The need for more wider training in the use of the Protocol
will be considered as part of the annual planning training for Members. iv.
Third parties/objectors cannot attend site visits as they are
private Member sessions. There may be circumstances when an applicant needs to
attend the visit, for example to allow access to certain areas. v.
A question was raised by a Member asking what the legal
issues were if it is argued that a Ward Councillor has influenced the decision
of the Committee. vi.
Legal Officer stated that they would need to note that objection
and deal with it at the time. It is important that Ward Members are properly
briefed on their role before the visit. The Committee: Unanimously resolved to: 1. Note the report and the accompanying Protocol for
officer led site visits. 2. Confirm the implementation of the Protocol for
officer-led site visits for the JDCC. Subject to the following amendments to the Protocol: (i)
Requests for site visits to include local ward members. (ii)
The attendance of site visits to include ward members, who
must abide by the terms of the Protocol, and be briefed on the Protocol
procedures and conduct in advance of that visit, by the lead Delivery Manager
or planning case officer. (iii)
Modest changes to the Protocol relating to points of
clarification and textural changes to avoid repetition. With officer delegation to carry out these proposed changes to the Protocol and noting that the amendments ... view the full minutes text for item 22/48/JDCC |
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Joint Development Control Committee Meeting Dates for 2023/2024 PDF 87 KB Minutes: The Committee received a
report by the Strategic Sites Delivery Manager in regard to
Joint Development Control Committee Meeting Dates for 2023/2024.
i.
The 20 December date of JDCC date could be moved earlier into
December however we cannot guarantee it would be on a Wednesday.
ii.
In regard to the date 21 February falling on Half-Term, would look
into this date to see if it can be moved, iii. Officers will look into these two dates and will come back to Members with a response. As a result of Members
discussion, two dates were not agreed. · 20 December 2023 · 21 February 2024 Officers will investigate
possibility of re-scheduling these dates and will report back to Chair and
Vice-Chair who will advise at a future meeting. The following dates were
agreed: · 21 June 2023 · 19 July 2023 · 16 August 2023 · 20 September 2023 · 18 October 2023 · 15 November 2023 · 24 January 2024 · 20 March 2024 · 17 April 2024 |
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Additional documents:
Minutes: The
Committee received a Reserved Matters application for the fourth housing phase
(known as BDW4) including 342 dwellings, with associated internal roads, car
parking, landscaping, amenity and public open space. The Reserved Matters
include access, appearance, landscaping, layout and scale and related partial
discharge of conditions 8, 10, 14, 17, 18, 25, 26, 28, 35, 40, 49, 58, 62, 63,
66 and 69 pursuant to outline approval 07/0003/OUT. The
Committee received a report from the Principal Planning Officer. Mr
Chris Fry (Applicant’s Agent) addressed the Committee in support of the
application. The
Principal Planning Officer received questions prior to the meeting, those
questions and their corresponding answers are below:
Car club spaces are
controlled by condition 48 on the outline consent which requires 3 spaces
within the Local Centre and 2 spaces at the eastern end (BDW5/6). No
spaces proposed within the current parcel, however there are off-street visitor
parking bays which could be converted if there is demand.
Don’t have information on the minimum garden sizes
for each house type, however this has been assessed in the committee
report. The applicant undertook an audit of the scheme to ensure
acceptable separation distances which generated acceptable garden sizes.
Shadow studies have been provided and sunlight and daylight studies have been
provided for particular gardens which are highly enclosed. Assessment is
provided in paragraph 15.3 onwards.
As per paragraph 19.8, all flats are
dual aspect. The FOGs are dual aspect, many with windows on the side
elevation, or others with restricted opening windows on the rear elevation.
Applicant confirmed during the course
of the application that letter boxes are external, mounted on posts, fully
Secure by Design compliant.
Roughly 50-50 based on road length. The Highways Authority sets out standards for adoptable roads. Includes design requirements such as the width of the carriageway and footways, and functional requirements, such as it must perform a highways function, not just turning for refuse vehicles for example. I do not have a detailed audit of the roads not to be adopted, but in ... view the full minutes text for item 22/50/JDCC |