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Venue: Committee Room 1 & 2, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions
Contact: Toni Birkin Committee Manager
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Apologies To
receive any apologies for absence. Minutes: Apologies were received from Councillor Holland and Councillor Baigent. Councillor Gawthope was present as an alternate. |
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Declarations of Interest Members are asked to declare at this stage any interests
that they may have in an item shown on this agenda. If any member of the
Committee is unsure whether or not they should declare an
interest on a particular matter, they should seek advice from the Head of Legal
Services before the meeting. Minutes:
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To approve the minutes of the previous meeting. Minutes: The minutes of the meeting of the 13th January 2016 were agreed and signed as a correct record. |
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Public Questions Please see information at the end of the agenda. Minutes: There were no public questions. |
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Replacement of St. Matthew's Street Garages PDF 317 KB Minutes: This item was chaired by Diana Minns (Vice Chair / Tenant
Representative). Matter for
Decision The report described a deteriorating problem with an underused and increasingly vandalised two storey garage block, comprising 82 separate units, at St. Matthew’s Street in Petersfield ward. The report summarised existing problems at the site and included alternative options and a recommendation for demolition and replacement with a reduced number (38) of new ground floor garages which could be delivered within the budget available. Decision
of Executive Councillor for Housing
i.
Approved
the proposals, as described in section 3.8.5 – 3.8.7 of the Officer’s report
to: a)
demolish
the existing two storey garage structure and, b)
provide
38 new pre-cast concrete garages on the same site area;
ii.
Agreed
to review, if necessary, the
decision to erect new garages (2.1 (b) above) on the cleared site should
the final provisions of the 2015/16 Housing and Planning Bill, prove onerous,
in respect of payments for “disposal of high value property”. In such
circumstances, options for disposal, rather than the planned retention of
garage site, may have to be re-considered. Reason for the Decision As set out in the Officer’s report. Any Alternative Options Considered and Rejected Not applicable. Scrutiny
Considerations The Committee received a report from the Head of Estates &
Facilities regarding garages in St Matthews Street. The Committee made the following comments in response to the report:
i.
Sought clarification regarding the cost of
demolition and raised concerns regarding possible asbestos contamination.
ii.
Expressed surprise regarding recommendation 2.2, as
this committee had previously expressed the view that it was opposed to any
sale of Housing Revenue land.
iii.
Suggested that options to develop the site in
partnership with a developer should be explored. Cross subsidy might allow this
site to generate housing or profit. iv.
Suggested that the report was addressing two
unrelated issues; the problematic garages and the unknown impact of a future
levy on high value assets.
v.
Stated that any sale of assets would be regrettable
but losing this land would be preferable to selling housing stock. vi.
Stated that there were currently no funds to build
new council houses on this site or other sites. In response to Members’ questions the Head of Estates &
Facilities
said the following:
i.
Any asbestos contamination would be address when
the buildings were demolished.
ii.
Demolition of the run down garages would increase
the potential sale value of the land. The Executive Councillor for Housing stated
that this site should not be confused with other, mixed use, redevelopment of
garage sites. Recommendation 2.2 was an acknowledgement of the fact that the
impact of any future levy, which might be imposed retrospectively, was
currently unknown. At present there was a lack of funds for development and
considering this site as an option toward payment of a levy was a sensible
approach. Loss of an underused garage site was preferable to any loss of
housing stock. The Director of Customer and Community
Services stated that it was expected that there would be greater clarity about
the levy after the June Housing Bill. The Committee resolved by 11
votes to 0 to endorse the recommendation. The Executive Councillor
approved the recommendation. Conflicts of Interest
Declared by the Executive Councillor (and any Dispensations Granted) No conflicts of interest
were declared by the Executive Councillor. |
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Tenant & Leaseholder Survey & Focus Groups Results PDF 159 KB Additional documents:
Minutes: This item was chaired by Diana Minns (Vice Chair / Tenant
Representative). Matter for
Decision As housing services continue to adapt to changes, it will become increasingly important to have effective methods for gathering feedback and making sure that services are making best use of available resources. Recent satisfaction surveys and follow-up focus groups had proved an effective method for gathering customer satisfaction data – the results of which (appendix A of the Officer’s reports) had been developed into an Action Plan (appendix B of the Officer’s report). Decision
of Executive Councillor for Housing
i.
Agreed the Action Plan (appendix B of the
Officer’s report)
ii.
Agreed the suggested methodology for
gathering ongoing customer feedback from tenants and leaseholders Reason for the Decision As set out in the Officer’s report. Any Alternative Options Considered and Rejected Not applicable. Scrutiny
Considerations The Committee received a report from the Resident Involvement Facilitator regarding recent satisfaction surveys. The Committee made the following comments in response to the report:
i.
Welcomed the very thorough and professional report.
ii.
Expressed concerns about the future need to
prioritise actions as the funding shrinks. How would priorities be agreed?
iii.
Suggested that support services could be under
threat at a time when welfare reforms began to impact on tenants. iv.
Expressed concerns about communication problems
experienced by leaseholders. Factual communications regarding repairs and
contractors often contained error.
v.
Leaseholders had expressed concerns about a lack of
consultation prior to expensive repairs. vi.
The timing of communications was questioned and it
was suggested that information was not shared in a timely fashion. It could be
too early to be relevant or too late for proper consultation. In response to Members’ questions the Director of Customer and Community Services stated that:
i.
Initiatives were already in place to improving the
tenants and leaseholders experience of the housing service and this would not
necessarily increase costs. The action plan was achievable.
ii.
A follow up report later in the year would look at
future priorities once more information was available from central government. In response to Members’ questions the Resident Involvement Facilitator acknowledged that response rates in
some areas of the survey were low. He outlined the approach now taken to
gathering information. On alternate years a survey was carried out and in the
intervening year, more targeted work was undertaken. This might include in
depth work with hard to reach groups or work targeting
new tenants. The Executive Councillor for Housing stated that in the past
leaseholders had enjoyed services that had not been re-charged to them. The
Council was duty bound to recover expenditure on leaseholder properties. Such
matters were addressed on a case by case basis. The Committee unanimously resolved
to endorse the recommendations. The Executive Councillor
approved the recommendation. Conflicts of Interest
Declared by the Executive Councillor (and any Dispensations Granted) No conflicts of interest
were declared by the Executive Councillor. |
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Notice of Key Decision Not Included on the Forward Plan The Chair ruled that the following key
decision be considered despite not being included
on the Forward Plan published on 1 December 2013. It was impractical to defer
the decision to allow for its inclusion in the next Forward Plan. |
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The Housing Market in Greater Cambridge PDF 150 KB Report enclosed separately Additional documents: Minutes: This item was chaired by Councillor Todd-Jones Matter for
Decision
i.
Cambridge City
and South Cambridgeshire district together represented the important economic
hub of Greater Cambridge. Housing was an essential contributor to supporting
economic growth and the paper showed why this must include a mix of tenures
including affordable housing and housing for social rent. The key characteristics
of the housing market in Greater Cambridge and the impact of Government
legislation were examined using local data and national studies. This supported
the asks to Government in the final section of the
paper. These asks would enable the City Council to
continue to develop housing that is affordable to rent and buy across a range
of tenures. This includes new council housing, to address a growing need as
access to housing in the Greater Cambridge area moves rapidly out of the reach
of many households.
ii.
At the time of
writing the paper legislation affecting housing was going through the final
stages of the parliamentary process, namely the Welfare Reform and Work Bill
and the Housing and Planning Bill. The details of how aspects of the Housing
and Planning Bill would work in practice had yet to be finalised. The terms of a potential devolution deal were
also under discussion. The asks in this paper contributed to making the case
for a better housing deal for Cambridge in our ongoing discussions with
Government about the impact of legislation and devolution. Decision
of Executive Councillor for Housing
i.
Agreed to adopt
the statement as a summary of the Cambridge Housing Market and the impact of
impending legislation. ii. Agreed the asks in paragraph 3.5 as the foundations for negotiation with Government Reason for the Decision As set out in the Officer’s report. Any Alternative Options Considered and Rejected Not applicable. Scrutiny
Considerations The Committee received a report from the Director of Customer and Community Services regarding the Housing Market
in Greater Cambridgeshire. The Committee made the following comments in response to the report:
i.
Suggested that Cambridge was becoming less viable
and increasingly unhealthy.
ii.
Highlighted the work around Healthy Cities.
iii.
Suggested that this report was unlikely to achieve its
desired result but agreed that is was worthwhile. iv.
Suggested that some concessions had been made to
the original proposals. For example, pay to stay taper rates had been agreed. The Director of Customer and Community Services stated that the
legislation was currently broad brush stroke and that there might be an
opportunity to influence the details. The Executive Councillor for Housing confirmed that he would continue to
put pressure on central government and would endeavour to exert influence with
the Housing Minister where possible. The Committee unanimously resolved
to endorse the recommendations. The Executive Councillor
approved the recommendation. Conflicts of Interest
Declared by the Executive Councillor (and any Dispensations Granted) No conflicts of interest
were declared by the Executive Councillor. |
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Cambs Home Improvement Agency Fees PDF 153 KB Minutes: This item was chaired by Councillor Todd-Jones Matter for
Decision The report requested approval to increase fees charged by Cambs Home Improvement Agency (HIA) with additional income used to fund additional technical capacity required in respect of changing health and safety requirements. Decision
of Executive Councillor for Housing i. Approved that fees charged by Cambs HIA to project manage Disabled Facilities Grant and Repair Assistance funded adaptations and repairs increase from 10% to 12% of the cost of the works. Reason for the Decision As set out in the Officer’s report. Any Alternative Options Considered and Rejected Not applicable. Scrutiny
Considerations The Committee received a report from the Head of Strategic Housing
regarding the HIA fees. The Committee expressed support for the service which was valued by
users. The Committee unanimously resolved to endorse the recommendations. The Executive Councillor
approved the recommendations. Conflicts of Interest
Declared by the Executive Councillor (and any Dispensations Granted) No conflicts of interest
were declared by the Executive Councillor. |
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Record of Urgent Decision taken by the Executive Councillor for Housing To note decisions taken by the Executive
Councillor for Housing since the last meeting of the Housing Scrutiny
Committee. Minutes: This item was chaired by Councillor Todd-Jones |
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Minutes: The decision was noted. |
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Thanks for Long Service The Chair, Councillor Todd-Jones, informed the Committee that this would be last meeting attended by Robert Hollingsworth, who was retiring, and Liz Bisset and Alan Carter who were moving in to new roles. He thanked them for their support over the years and said that their experience and expertise would be missed. He also thanked the tenant representatives, Caroline Orikot and Terry Sweeney who were not seeking re-election, for their work on behalf of Tenant and Leaseholders. Members of the Committee voiced their support for sentiments expressed by the Chair. Terry Sweeney was said to have been the ‘voice of the tenant’ for many years and would be missed. |