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Venue: Shirley Primary School, NUffield Road, Cambridge CB4 1TF
Contact: Glenn Burgess Committee Manager
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Apologies for Absence Minutes: Apologies were received from City Councillor Ward and County Councillor Wilkins. |
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Welcome and Introduction (including Declarations of Interest) Minutes: The Chair welcomed
the public and explained the format of the meeting. There were no declarations of interest. |
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TO CONFIRM WHAT WAS SAID (MINUTES) AT THE LAST MEETING AND WHAT WE HAVE DONE (ACTION LIST) Additional documents: Minutes: Councillor Pitt has
discussed recycling issues with Councillor Swanson (minute item12/55/NAC). Action Point:
Councillor Pitt to further discuss the issue of recycling units with the
Executive Councillor for Environmental and Waste Services and the Executive
Councillor for Housing. Councillor Pitt to give feedback at meeting on 31
January 2013. Councillor Pitt has
discussed the issue of probation and community service workers with Councillor
Swanson (minute item12/55/NAC). Action Point:
Councillor Pitt to further discuss the issue of probation and community service
workers with the Executive Councillor for Environmental and Waste Services.
Councillor Pitt to give feedback at meeting on 31 January 2013. |
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YOU WANT TO KNOW (OPEN FORUM) Minutes: 1. Mrs Blair queried the amount of flexibility available to waive information submission
requirements for small community groups making funding bids. Councillor Pitt offered to review Council policy, but said the Council
had a Duty of Care to follow. Support was offered to community groups making
applications. Action Point: Councillor Pitt to review
amount of flexibility available to waive information submission requirements
for small community groups making funding bids. 2. Mrs Dockerill raised the following points: ·
Campkin
Road and St Kilda Avenue traffic concerns. ·
Bags
obscuring bicycle lights concern. North Area Committee Members referred to a
citywide 20 mph project, which may help mitigate traffic flow issues. Action Point: Councillor Price to raise Campkin Road and
St Kilda Avenue traffic concerns; plus bags obscuring bicycle lights concern;
during Police and Safer Neighbourhoods section of next meeting. 3. Mrs Harris raised concerns regarding traffic flow and parking issues as
a result of the proposed new Chesterton Station. Councillor Todd-Jones noted the points and asked for them to be raised
in the discussion concerning the station under item 12/69/NAC on the agenda. 4. Ms Howson raised concerns regarding the
departure of Manor School Head and asked for clarification on the issue. Action Point: Councillor Price to raise concerns regarding
departure of Manor School Head Teacher with Chair of Governors. 5. Mrs Blair asked for clarification regarding Councillor Kerr’s voting at
Community Services 11 October 2012 in support of the Council new build
programme. Mrs Blair raised the query on behalf of a Water Lane resident. Councillor Kerr said there was a need to invest in council housing, and referred
to comments made at Council 25 October 2012. Councillor Kerr was happy to meet
with residents upon request to discuss any concerns. |
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Proposed
Timings: -
Officer introduction: 10 minutes -
Public
Questions: 10 minutes -
Member discussion
on projects: 30 minutes - Summing up by Chair: 5 minutes - Committee Vote: 5 minutes Minutes: The Committee
received a report from the Urban Growth Project Manager regarding devolved
decision-making and developer contributions. The report provided a summary of
the project ideas for new or improved local facilities suggested at the North
Area workshop 6 October 2012. The ideas were assessed in terms of their
eligibility for developer contributions funding and their deliverability in the
short-term (by the end of March 2014). A list of six project proposals
was identified as being eligible for the funding and deliverable in the
short-term. The North Area Committee was asked to prioritise
three or four of these project ideas, within the developer contributions
funding currently available to the North Area (£100,000 for informal open space
and £125,000 for community facilities). Detailed project appraisals would be
developed for priority projects. The report contrasted the relatively high needs and deprivation levels in the North Area with the relatively low levels of devolved developer contributions available (compared to the city’s three other Areas). It also highlighted project ideas raised at the North Area workshop which could also benefit other Areas, and projects on the ‘on hold’ list of the City Council’s Capital Plan: these will be reported to the Community Services Scrutiny Committee in January 2013 for the Executive Councillors to consider their priorities for city-wide funding. The Committee
received a public question. Mr Bond asked: (i)
How the Community
Infrastructure Levy would impact on devolved decision-making and developer contributions. The Urban Growth Project Manager responded that he understood that devolved
decision-making over the use of developer contributions would continue under
the Community Infrastructure Levy system, when introduced. (ii)
Whether the Council
could procure supplies (exempt of VAT) needed by community groups for building
projects instead of some of its grant-funding so that the groups would not need
to pay VAT. The Urban Growth Project Manager said he would seek advice
from colleagues about the detailed requirements relating to procurement and VAT
exemptions before replying to Mr Bond. Action Point: Urban Growth
Project Manager to respond to Mr Bond regarding his query
over the procurement of supplies. Councillor Boyce said the Council was unlikely to undertake direct procurement as
this would push its expenditure over the threshold where it was exempt from
VAT. He was awaiting clarification from Officers on this in his role as Chair
of the Civic Affairs Committee. The Area Committee
made the following comments in response to the report: (i)
The Chisolm Trail could be considered for city-wide funding, but some Members felt, as noted in the report, no.
X01, as transport-related, suggestion for funding should be passed on to the
County Council. (ii)
Members
asked for more information on the project idea to extend St Andrew’s Hall
to provide dedicated space for a community café. Action Point: Head of Community Development to liaise post meeting with project officers and Councillor Pitt to bring back further information (when
known) to North Area Committee regarding St Andrew’s Church Hall extension
proposal. (iii)
Councillor Pitt requested that Downham’s Lane Play Area be added to the list of
North Area play areas listed on agenda page 20 (paragraph 7.10, table 4 of the
Officer’s report). The Urban Growth
Project Manager confirmed that this would be done. (iv)
Following the precedent set
by West/Central and South Area Committees, one North Area Member asked whether
the community facilities grant could be considered as a 'plus one' priority (ie not counting as one of the North Area). The Urban Growth Project Manager replied that
the North Area Committee could only spend the
developer contributions funding that it currently has available. (v)
The Area Committee held
back on identifying a fourth priority (as recommended in areas with four wards)
until the March 2013 meeting, by which time it may have become clearer whether
there is any further developer contributions funding available for play
provision in the North Area. (There are a number of proposals for play area
improvements that could be delivered in the short-term, but only if funding was
available). Following discussion, the North Area Committee resolved: (i)
To note
the summary of all consultation feedback arising from the North Area workshop
and related emails. (ii)
To
identify the community facilities grant for the provision of community meeting
space at the new Sikh Community Centre in Kings Hedges (£50,000) as a priority for
delivery, subject to project appraisals and the identification of appropriate
funding to meet any related revenue and maintenance costs. City councilors on the North
Area Committee then voted on their priorities from the five project ideas from
the informal open space contribution type. The two projects receiving the most
votes were: ·
Formalise the BMX track next to
Brown's Field Community Centre in East Chesterton (£30,000) ·
Improve Nun's Way skate park in
King’s Hedges (£65,000). The North Area Committee resolved: (iii)
To identify the BMX track next to Brown's Field Community Centre and improvements to
the Nun's Way skate park as its other priority projects for delivery by March
2014, subject
to project appraisals and the identification of appropriate funding to meet any
related revenue and maintenance costs. (iv)
To add St Andrew’s Church Hall extension proposal to the list of project ideas to be reported
to the Community Services Scrutiny Committee in January 2013 for consideration
for city-wide developer contributions funding. (v)
To urge
the Executive Councillor for Arts, Sport and Public Places (via the Community
Services Scrutiny report in January) to make funding available from the
city-wide fund for the Logan's Meadow Local Nature Reserve extension. (vi)
To ask
the Executive Councillor for Arts, Sport and Public Places and the Executive
Councillor for Community Development and Health to consider making further
developer contributions funding available for projects in North Area given the
Area's relatively high level of need and relatively low level of devolved
developer contributions. |
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Bus Shelter Programme To
request that the Committee approve the location of proposed new and replacement
bus shelters across their area, based on the prioritisation identified in the
report. Minutes: The Committee
received a report from the Project Delivery & Environment Manager regarding
the Bus Shelter Programme. The report outlined
that the City Council has approved expenditure of
£267,000 on the provision of 12 new shelters and the replacement of
approximately 60% of the 62 existing City Council owned shelters across the
city. This report requests that North Area Committee approve the proposed
allocation of 3 new shelters at existing bus stops in the north area of the
city. In response to
Members’ questions the Project Delivery & Environment Manager confirmed the
following: (i)
There would be
consultation in the vicinity of all proposed bus stop locations prior to
implementation work. (ii)
Bus shelters
should not lead to anti-social behaviour. The design would provide basic
shelter facilities (a wall, roof and seat) where people could wait for a bus.
This would not encourage people to gather for long periods. (iii)
The Project
Delivery & Environment Manager would liaise with Ward Councillors to
ascertain which bus shelters were the priorities for replacement now that a
condition survey has been undertaken. (iv)
Bus shelter
maintenance concerns could be forwarded to the Project Delivery &
Environment Manager, Streets and Open Spaces
Asset Manager, or Technical Officer. (v)
Most bus stops
did not have shelters. The intention was to provide some now (capital and
maintenance budgets permitting), then review investment options in 2019 when
the Clearchannel contract ends. Action Point: North Area
Committee Councillors to notify Andrew Preston (Project Delivery &
Environment Manager) of any concerns regarding siting, location and maintenance
of bus shelters. Action Point: Project
Delivery & Environment Manager to liaise with Alistair Wilson (Streets and
Open Spaces Asset Manager) and Declan O'Halloran (Technical Officer). Following discussion, Members resolved (unanimously) to approve the
proposed allocation of 3 new shelters, subject to consultation, at: To approve the proposed
allocation of 3 new shelters at: (i)
Carlton Way (Arbury), Kingsway Flats, outbound. (ii)
Histon Road (Arbury), near Aldi / Iceland access, outbound. (iii)
Victoria Road (Arbury), near 222 Victoria Road, inbound. |
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Community Development and Leisure Grants Additional documents: Minutes: The Committee received a report from the Chief
Executive of Cambridge Community Forum
regarding Community Development and Leisure Grants. She advised that the
report contained a typographical error on P55 of the agenda regarding
Chesterton Festival Committee where “Small fee charged, £1m, for adventure zone…” should read “Small fee
charged, £1, for adventure zone…”. Members considered applications for grants
as set out in the Officer’s report and table below. The Chief
Executive of Cambridge Community Forum responded to Member’s
questions about individual projects and what funding aimed to achieve.
*£1,516.84.84 to be allocated from Community Development Grants budget
to cover deficit. Mrs Blair spoke in favour of funding for Old Chesterton
Residents' Association (WEB 54343). This would contribute towards the Association
being able to comment on planning applications. The Chair asked for
comments on each recommendation highlighted in the Officer's report prior to
separately recorded votes: (i)
Resolved (unanimously) to approve the
grant allocation for £399 to Old Chesterton Residents' Association (WEB 54343). (ii)
Resolved (unanimously) to approve the
grant allocation for £250 to Arbury Townswomen's Guild (3676). (iii)
Resolved (unanimously) to approve the
grant allocation for £515 to Bermuda Community Room (WEB 54249). (iv)
Resolved (unanimously) to approve the grant
allocation for £3,990 to Meadows Children and Family Wing (WEB 54334). (v)
Resolved (unanimously) to approve the
grant allocation for £4,835 to Romsey Mill Trust (WEB 54281). (vi)
Resolved (unanimously) to approve the
grant allocation for £500 to Rowan Humberstone Ltd (WEB 54993). (vii)
Resolved (unanimously) to approve the
grant allocation for £226 to St Andrew's Hall Chesterton (WEB 55176). (viii)
Resolved (unanimously) to approve the
grant allocation for £1,100 to Chesterton Community Association (WEB 55190). (ix)
Resolved (unanimously) to approve the
grant allocation for £800 to Chesterton Festival Committee (WEB 55188). (x)
Resolved (unanimously) to approve the
grant allocation for £750 to Kings Hedges Family Support Project (WEB 55064). Members were asked
to
approve the following from the 2013-14 budget to enable planning and advance
bookings to be made.
The Chair asked for
comments on each recommendation highlighted in the Officer's report prior to
separately recorded votes: (i)
Resolved (by 10 votes to 0) to approve the
grant allocation for £1,100 to Chesterton Community Association. (ii)
Resolved (by 10 votes to 0) to approve the
grant allocation for £3,520 to Chesterton Festival Committee. (iii)
Resolved (by 10 votes to 0) to approve the
grant allocation for £2,500 to Arbury Carnival. |
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Cambridge Science Park Station The development of
the proposed Cambridge Science Park Station has reached the point where the
project team are looking for feedback on the emerging design concepts and ideas
from the public to help shape the design of the new interchange. The exhibition
dates are: 14 November
4.30pm-7.30pm The Shirley Centre,
Nuffield Road, Cambridge CB4 1TF 15 November
12pm-2pm St John's
Innovation Centre, 1st floor atrium, CB4 0WS 19 November
4.30pm-7.30pm Milton Primary
School, Humphries Way, Milton CB24 6DL 21 November
12pm-2pm Cambridge Science
Park, Boardroom, Unit 23, CB4 0FZ 22 November
12pm-2pm Cambridge Business
Park, Churchill House, Rm 4, CB4 0WZ There is information
on line including plans and a questionnaire at: http://www.cambridgeshire.gov.uk/transport/projects/cambridge/scienceparkrail/ The closing date
for comments is 30th November. The comments will
be used to shape the scheme prior to the submission of a Planning Application
in February next year. There will be a further consultation on the planning
submission. Minutes: The Committee
received a verbal report from the Head of Major Infrastructure Delivery (Cambridgeshire County Council) regarding the Cambridge Science Park Station. The Head of Major Infrastructure Delivery made
the following points: (i)
A consultation
exercise was underway regarding the station design, prior to a planning
application being submitted in 2013. If approved building work would commence
in 2014/15. (ii)
The Cambridge Science Park Station was needed as people drive to the current
city centre station. It is hoped the Cambridge Science Park Station would
reduce cross city commuting. (iii)
The County
Council used an alternative method of raising funding for the Cambridge Science
Park Station project by borrowing from train companies and paying them back. (iv)
The Cambridge
Science Park Station should service the following routes: · Kings Cross to Ely. · Birmingham to Stansted. · Cambridge to Kings Lynn. · Additional routes may be proposed in future. (v)
The Cambridge
Science Park Station should have three platforms with appropriate access
facilities such as lifts. There would also be an on-site shop. The station
would be similar in size to Ely or Huntingdon Station, rather than Cambridge
Central Station. (vi)
The guided
busway would be extended to connect Cambridge Science Park Station. Citi 2
buses would also service the station. (vii)
Cambridge
Science Park Station is intended to be accessible to foot and bicycle traffic.
One thousand bicycle parking spaces plus four hundred and fifty car parking
spaces are proposed based on traffic flow
identified through transport modelling. Access was proposed from Cowley
Road/Milton Road interchange. Members of the
public made the following comments in response to the Cambridge Science Park
Station verbal report: (i)
Sought
clarification regarding: ·
If the station
would be fit for purpose ie points of access, parking provision and facilities
appropriate for size of station. ·
If cycle parking could be split around the
site instead of grouped in one location. ·
Could measures be implemented to mitigate commuter
parking, such as a monitoring scheme. ·
Access routes. ·
Transport modelling methodology. ·
Traffic survey and flexibility to
change/adjust routes in future. ·
Could a
pedestrian bridge over the guided busway give access to Chesterton Fen and the
local primary school. (ii)
Raised
concerns regarding: · Fee for car park may lead to offsite parking. · Impact on traffic flow and safety in surrounding area such as Fen Road
crossing; and possible exacerbation of current issues. · Impact on local nature reserve and allotments. In response to
public questions the Head of
Major Infrastructure Delivery
confirmed the following: (i)
The
consultation would end 30 November 2012. Details could be obtained from the
County Council and its website. (ii) Further bicycle and car parking provision could be provided as required. (iii) It was important to build an appropriately sized station building. (iv) The Head of Major Infrastructure Delivery was mindful of concerns regarding parking. A street survey would be underaken pre and post building work. If the Cambridge Science Park Station caused significant commuter traffic, resident parking schemes could be implemented in the surrouding area. (v) The Head of Major Infrastructure Delivery was mindful of concerns regarding traffic flow. Transport modelling suggested the Cambridge Science Park Station should have a positive impact as it may reduce overall commuter numbers. Transport modelling looked at traffic flow in the City and greater/surrounding area for current and proposed future developments. The Head of Major Infrastructure Delivery was confident that transport model figures were robust. (vi) The Cambridge Science Park Station should not adversely affect other transport projects. (vii) A commuter bridge was not required over the guided busway. |
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Any Other Business Minutes: The North Area Committee facebook page would close 30 November 2012. The corporate City Council facebook page would remain in place. |
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