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Agenda and minutes

Venue: Council Chamber, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions

Contact: Democratic Services  Committee Manager

Link: Video recording of the meeting

Items
No. Item

19/18/CNL

To elect a Mayor for the Municipal Year 2019/20

Minutes:

(The Deputy Mayor in the Chair)

 

Councillor Smith proposed and Councillor Cantrill seconded the nomination of Councillor Gerri Bird as Mayor for the Municipal Year 2019/20.

 

Resolved (unanimously) that:

 

i.  Councillor Gerri Bird be elected for the Municipal Year 2019/20.

 

Councillor Bird then made the statutory declaration of acceptance of the Office of Mayor.

 

19/19/CNL

To elect a Deputy Mayor for the Municipal Year 2019/20

Minutes:

Councillor Herbert proposed and Councillor Moore seconded the nomination of Councillor Russ McPherson as Deputy Mayor for the Municipal Year 2019/20.

 

Resolved that:

 

i.  Councillor Russ McPherson be elected Deputy Mayor for the Municipal Year 2019/20.

 

Councillor McPherson then made the statutory declaration of acceptance of the Office of Deputy Mayor.

 

19/20/CNL

To approve as a correct record the minutes of the meeting held on the 21 February 2019 pdf icon PDF 506 KB

Minutes:

The minutes of the meeting held on the 21 February 2019were confirmed as a correct record and signed by the Mayor.

 

19/21/CNL

To note the Returning Officer's Report that the following have been elected to the office of Councillor

·  Abbey: Haf Davies

·  Arbury: Carina O’Reilly

·  Castle: Greg Chadwick

·  Cherry Hinton: Mark Ashton

·  Coleridge: Grace Hadley

·  East Chesterton: Gerri Bird

·  King’s Hedges: Alex Collis and Kevin Price

·  Market: Katie Porrer

·  Newnham: Markus Gehring

·  Petersfield: Mike Davey

·  Queen Edith’s: George Pippas

·  Romsey: Anna Smith

·  Trumpington: Peter Lord and Dan Summerbell

·  West Chesterton: Damien Tunnacliffe

 

Minutes:

It was noted the following had been elected to the Office of Councillor:

·  Abbey: Haf Davies

·  Arbury: Carina O’Reilly

·  Castle: Greg Chadwick

·  Cherry Hinton: Mark Ashton

·  Coleridge: Grace Hadley

·  East Chesterton: Gerri Bird

·  King’s Hedges: Alex Collis and Kevin Price

·  Market: Katie Porrer

·  Newnham: Markus Gehring

·  Petersfield: Mike Davey

·  Queen Edith’s: George Pippas

·  Romsey: Anna Smith

·  Trumpington: Peter Lord and Dan Summerbell

·  West Chesterton: Damien Tunnacliffe

 

19/22/CNL

To note the appointment of the Mayor's Chaplain for the ensuing year

Minutes:

The Council noted the appointment of Deacon Ian Murray as the Mayor’s Chaplain for the Municipal Year 2019/20.

19/23/CNL

To pass a Resolution of Thanks to former Mayor Nigel Gawthrope and Jenny Wood

Minutes:

Resolved (unanimously), on the proposal of Councillor Price, seconded by Councillor Bick that:

 

i. The Council expresses its appreciation of the manner in which the duties of Mayor and Mayoress were discharged by Nigel Gawthrope and Jenny Wood.  (The Common Seal was affixed to a copy of this resolution and presented to Jenny Wood at the meeting).

 

19/24/CNL

Mayor's announcements

To be included in the Information Pack.

Minutes:

Apologies

Apologies were received from Councillor Ashton, Barnett, Dryden, Chadwick, O’Reilly, Payne, Pippas and Tunnacliffe. 

 

Civic Church Service

The Mott Sermon would be preached at Holy Trinity Church on Sunday, 26 May at 9.30 a.m.

 

Proclamation of Midsummer Fair

The Proclamation of Midsummer Fair was scheduled to take place on Wednesday 19 June, and details had been circulated.

 

Mayor’s Day Out

The Mayor confirmed that the Mayor’s Day Out would take place on Tuesday 13 August and asked that if anyone would like to help to let Penny Jackson know.

 

 

19/25/CNL

To elect from among the Members of the Council four Bailiffs of the City for the Municipal Year 2019/20

Minutes:

Resolved (unanimously) to:

 

Appoint Councillors Massey, Thornburrow, Pippas and Page-Croft Bailiffs of the City for the Municipal Year 2019/20.

 

19/26/CNL

To consider the recommendations of Committees for adoption

19/26/CNLa

Civic Affairs: Nominations for Committees for the Municipal Year 2019/20 pdf icon PDF 368 KB

Minutes:

Resolved (unanimously) to:

 

  i.    Agree the number and size of committees, depart from proportionality on the Planning and Transport Scrutiny Committee and to note the nominations listed in the agenda and in the information pack, set out below in full:

 

Ordinary Committee 

 

 

Environment and Community Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Smart, Barnett, Hadley, Collis, Davies

 

Summerbell, Martinelli, Payne

 

Alternates – O’Reilly, Sheil, Page-Croft

 

 

Planning and Transport Scrutiny Committee  9 (5 Labour + 3 Lib Dem + 1Independent)

Smart, Sheil, Hadley, Green, Baigent

 

Bick, McGerty, Chadwick

 

Hipkin

 

Alternates – McQueen, Bird, Lord

 

Housing Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Todd-Jones, Bird, Collis, Sheil

 

Cantrill, Lord, Porrer

 

Alternates – Barnett, O’Reilly, McGerty

 

Strategy and Resources Scrutiny Committee 5 (3 Labour + 2 Lib Dem)

Davey, Todd-Jones, Green

 

Bick, Dalzell

 

Alternates – Davies, O’Reilly, Cantrill

 

Civic Affairs Committee 6 (4 Labour + 2 Lib Dem)

McPherson, Sargeant, Davey, Thornburrow

 

Dalzell, Chadwick

 

Alternate – Moore, Martinelli 

 

Employment (Senior Officer) Committee 6 (4 Labour +2 Lib Dem)

Sargeant, Thornburrow, Herbert, Sheil

 

Bick, Nethsingha

 

Licensing Committee 11 (7 Labour+ 4 Lib Dem)

Bird, Thittala, McQueen, Massey, Moore, McPherson, Sargeant

 

Pippas, Gehring, Porrer, Summerbell

 

Alternates – Johnson, Page-Croft

 

Planning Committee8 (5 Labour+ 3 Lib Dem)

Smart, McQueen, Green, Baigent, Sargeant

 

Tunnacliffe, Lord, Page-Croft

 

Alternates – Thornburrow, Herbert, Nethsingha

 

Cambridge City Joint Area Committee (with County Council) 6 (4 Labour + 2  Lib Dem )

Sargeant, Smart, Massey, Robertson

 

Payne, Martinelli

 

Alternates – Bird, Lord

 

Cambridgeshire and Peterborough Combined Authority - 1 seat

Herbert

 

Alternate - Sargeant

 

Cambridgeshire and Peterborough Combined Authority Overview and Scrutiny Committee 1 Labour + 1 Lib Dem

Price, Gehring

 

Alternates – Davey, Summerbell

 

 

Cambridgeshire and Peterborough Audit and Governance Committee 1 Labour + one alternate

Davey

 

Alternate – Price

 

Greater Cambridge Partnership Joint Assembly 3 (2 Labour + 1 Lib Dem)

Davey, Massey, Bick

 

Joint Development Control Committee - Cambridge Fringes 6 (4 Labour+ 2 Lib Dem)

Thornburrow, Baigent, Sargeant, Smart

 

Tunnacliffe, Page-Croft

 

Alternates- Price, Moore, Porrer, Lord

 

 

 

 

19/26/CNLb

Civic Affairs: Nominations for Committee Chairs and Vice-Chairs Municipal Year 2019/20 pdf icon PDF 161 KB

Minutes:

Resolved (unanimously) to:

 

Approve the Nominations for Committee Chairs and Vice-Chairs for Municipal Year 2019/20.

 

 

 

Chair

Vice Chair

Environment and Community Services

Smart

Barnett

Planning and Transport

Smart

Sheil

Housing

Todd-Jones

Bird

(nb. Tenant/Leaseholder is Chair of Part 1 of the meeting)

Strategy & Resources

Davey

Todd-Jones

Civic Affairs

McPherson

Sargeant

Licensing

Bird

Thittala

Planning

Smart

McQueen

JDCC

 Thornburrow as Lead Cllr

 

 

19/26/CNLc

Civic Affairs: Constitutional Updates pdf icon PDF 352 KB

Minutes:

The Leader of the Council informed the Council of changes to Executive portfolios, set out in the Council Agenda pages 39-59.

 

Resolved (unanimously) to:

 

Approve the changes to the Constitution as set out below:

 

SECTION 6: OVERVIEW AND SCRUTINY COMMITTEES

 

The Council shall have the following Overview and Scrutiny Committees. Their role and functions are set out in Article 6 of Part 2 of this Constitution and their procedure is governed by the Overview and Scrutiny Procedure Rules in Part 4 of this Constitution.

 

Environment and Community (Scrutiny) Committee

 

Terms of Reference

Overview and scrutiny of the functions for which the Executive Councillors for (i) Communities (ii) CLIMATE CHANGE, Environment al Services and City Centre are responsible for and; (iii)  the community safety responsibilities of the EXECUTIVE COUNCILLOR FOR TRANSPORT AND COMMUNITY SAFETY Streets and Open Spaces  are responsible

 

As required by Section 19 of the Police and Justice Act 2006 to be the crime and disorder committee with the power to review or scrutinise decisions made by the Council or by the Crime and Disorder Reduction Partnership.

 

Planning and Transport (Scrutiny) Committee

 

Terms of Reference

Overview and scrutiny of the functions for which the Executive Councillor for (i) Planning Policy and OPEN SPACES Transport  is responsible for and (ii) the transport responsibilities of the EXECUTIVE COUNCILLOR FOR TRANSPORT AND COMMUNITY SAFETY

 

 

19/27/CNL

Annual Statements pdf icon PDF 618 KB

Group Leaders will each have the opportunity to speak for not more than 10 minutes on their Group’s priorities for action and objectives for the forthcoming municipal year in the following order:

 

Councillor Herbert

Councillor Bick

 

Annual Statement of the Labour Group is appended.

Minutes:

Councillor Herbert spoke to a written Annual Statement on the Labour Group’s priorities for the forthcoming Municipal Year, which had been appended to the agenda for the meeting.  It was note a typographical error on page 61 second line of the Agenda which should read ‘ Four commitments to deliver….’

 

Councillor Bick spoke to a written Annual Statement on the Liberal Democrat Group’s priorities for the forthcoming Municipal Year, which had been appended to the information pack for the meeting.

 

19/28/CNL

Adoption of Policies and Procedures

The scheme for Annual Statements provides that the Statement of the Leader of the largest group on the Council shall be deemed to be a motion for adoption. It may therefore be debated and amendments proposed after which it shall be put to the vote and, if carried, shall be adopted as Council policy for the municipal year. The Council will therefore consider the Annual Statement of the Labour Group as a motion for adoption.

 

If the adopted Annual Statement contains proposals which fall outside of the Council’s budgetary or policy framework, the proposals shall not be acted upon until there has been a report to the relevant Scrutiny Committee(s) and Executive Councillor(s) in the normal way and approval at a subsequent meeting of the Council.

Minutes:

Resolved (by 23 votes to 0) that:

 

i. The Annual Statement of the Labour Group, as appended to the agenda, be adopted as Council policy for 2019/20.