Council and democracy
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Venue: Council Chamber, The Guildhall, Market Square, Cambridge, CB2 3QJ [access the building via Peashill entrance]. View directions
Contact: Glenn Burgess Committee Manager
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To elect a Mayor for the Municipal Year 2014/15 Minutes: Councillor Price
proposed and Councillor Pippas seconded the nomination of Councillor Gerri Bird
as Mayor for the Municipal Year 2014/2015. Resolved that: i. Councillor Gerri Bird be elected Mayor for the Municipal Year 2014/2015 (Councillor Bird then made the statutory declaration of acceptance of the office of Mayor). |
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To elect a Deputy Mayor for the Municipal year 2014/15 Minutes: Councillor
McPherson proposed and Councillor Ashton seconded the nomination of Councillor
Robert Dryden as Deputy Mayor for the Municipal Year 2014/2015. Resolved that:
i.
Councillor Robert Dryden be elected
Deputy Mayor for the Municipal Year 2014/2015 (Councillor Dryden then made the
statutory declaration of acceptance of the office of Deputy Mayor). |
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To approve as a correct record the minutes of the meeting held on 3 April 2014 PDF 147 KB Minutes: The minutes of the 3 April 2014 meeting were approved as a
correct record and signed by the Mayor. |
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To note the Returning Officer's Report that the following have been elected to the office of Councillor Abbey – Peter Roberts Arbury – Charlotte Perry Castle – Marie-Louise Holland Cherry Hinton – Russ McPherson Coleridge – Lewis Herbert East Chesterton – Peter Sarris Kings Hedge’s – Martin Smart Market – Dan Ratcliffe Newnham – Rod Cantrill Petersfield – Richard Robertson and Ann Sinnott Queen Edith’s – Tim Moore Romsey – Dave Baigent Trumpington – Nick Avery West Chesterton – Ysanne Austin Minutes: It was
noted that the following had been elected to the office of Councillor: Abbey – Peter Roberts Arbury – Charlotte Perry Castle – Marie-Louise Holland Cherry Hinton – Russ McPherson Coleridge – Lewis Herbert East Chesterton – Peter Sarris Kings Hedge’s – Martin Smart Market – Dan Ratcliffe Newnham – Rod Cantrill Petersfield – Richard Robertson and Ann Sinnott Queen Edith’s – Tim Moore Romsey – Dave Baigent Trumpington – Nick Avery West Chesterton – Ysanne Austin |
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To note the appointment of the Mayor's Chaplain for the ensuing year Minutes: The Council noted the appointment of The Reverend, Ruth
Adams as the Mayor’s Chaplain for the Municipal Year
2014/2015. |
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To note the appointment of the Mayor's Cadet for the ensuing year Minutes: The Council noted
the appointment of Corporal Avinash Mocherla, as the Mayor’s Cadet for the
Municipal Year 2014/15. |
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To pass a Resolution of Thanks to the outgoing Mayor Minutes: Resolved
(unanimously),
on the proposal of Councillor Catherine Smart, seconded by Councillor Moghadas that:
i.
This
Council expresses its appreciation of the manner in which the duties of Mayor were
discharged by Councillor Paul Saunders during his period of office and that the
Common Seal be affixed to a copy of this resolution for presentation to him. |
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Mayors Announcements Minutes: 1. APOLOGIES No Apologies had
been received. 2. WELCOME The Mayor welcomed a group of students from North Cambridge Academy to
watch the Mayor making ceremony.
Representatives of Castle Townswomen’s Guild and students from the
University of Cambridge were also welcomed. 3. CIVIC
CHURCH SERVICE – SUNDAY, 15th June The Mayor confirmed that the Mott Sermon would be preached at Holy
Trinity Church on Sunday 15th June at 9.30am. 4. PROCLAMATION
OF MIDSUMMER FAIR – WEDNESDAY, 18th JUNE, 2014 The Mayor confirmed that the Proclamation of Midsummer Fair would take
place on Wednesday 18th
June. 5. OUTGOING
MAYOR’S DINNER – Thursday, 26th June The Mayor reminded anyone planning to attend the dinner at Corpus Christi
College to mark the term in office of Paul Saunders to purchase tickets from
the Civic and Twinning Officer. 6.
ARMED FORCES DAY - 28th June The Mayor confirmed that, in support of national Armed Forces Day, the
Armed Forces Flag would be flown from the Guildhall from Monday 23rd
June for one week. 7. MAYOR’S
DAY OUT The Mayor confirmed that the Mayor’s Day Out would take place on Thursday
21st August in Great Yarmouth. |
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To elect from among the Members of the Council four Bailiffs of the City for the Municipal Year 2014/15 Minutes: Councillor
Perry proposed and Councillor Pitt seconded that Councillors Moghadas and McPherson be appointed as Bailiffs. Councillor
Pitt proposed and Councillor O’Reilly seconded that Councillors Moore and Pippas be appointed as Bailiffs. Councillor
Hipkin proposed and Councillor Holland seconded that
Councillor Meftah be appointed as a Bailiff. Resolved that Councillors Meftah, Moghadas,
McPherson, Moore and Pippas be appointed as Bailiffs
of the City for the Municipal Year 2014/2015. |
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Declaration of Interest
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To consider recommendations of Committees for Adoption |
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Constitutional amendments and Members of The Executive PDF 45 KB Additional documents:
Minutes: The Mayor confirmed that Councillor Bick had resigned from the post of
Leader to enable a new election to take place. Councillor Benstead proposed and Councillor Price seconded the nomination of Councillor Herbert as Leader of the Council Resolved (unanimously) to:
i.
Elect Councillor
Herbert as Leader of the Council. ii.
Note the
Executive Councillors as follows: -
Executive
Councillor for Strategy and Transformation: Councillor Herbert -
Executive
Councillor for City Centre and Public Places: Councillor O’Reilly -
Executive Councillor
for Finance and Resources: Councillor Owers -
Executive
Councillor for Housing: Councillor Price -
Executive
Councillor for Environment, Waste and Public Health: Councillor Roberts -
Executive Councillor
for Planning Policy and Transport: Councillor Blencowe -
Executive Councillor
for Community, Arts and Recreation: Councillor Johnson iii.
Note the revised
Executive Councillor portfolios set out in amended Appendix 1 of the officer’s
report - as circulated around the Chamber and included in the Council
‘Information Pack’. iv.
Approve the
revised scrutiny arrangements set out in the amended Appendix 2 and the
amendments to the Constitution set out in Appendix 3 - as circulated around the
Chamber and included in the Council ‘Information Pack’. |
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Appointment of Committees 2014/15 PDF 62 KB Minutes: Resolved to: i.
Agree the number and size
of committee and membership of committees as listed below:
REGULATORY COMMITTEES
OTHER COMMITTEES
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Appointment of Chairs and Vice Chairs 2014/15 PDF 46 KB Minutes: Resolved to:
i.
Agree the Chairs
and Vice-Chairs as follows:
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Independent Person and Deputy PDF 40 KB Minutes: Resolved to:
i.
Confirm the appointment of Mr
Sean Brady as the Council’s Independent Person and Mr Robert Bennett as the
Council’s Deputy Independent Person for the Municipal Year 2014/15. |
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City Council appointments to the Conservators of the River Cam PDF 42 KB Minutes: Resolved:
i.
That Councillor O’Reilly take the place of former
Councillor Ward on the Conservators of the River Cam. |
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Group Leaders will each have the opportunity to speak for not more than
15 minutes on their Group’s priorities for action and objectives for the
forthcoming municipal year in the following order: Councillor Herbert Councillor Bick Councillor Hipkin The Annual Statement of the Labour Group and the Liberal Democrat Group are appended to this summons. Additional documents:
Minutes: Councillor
Herbert spoke to a written Annual Statement on the Labour Group’s priorities
for the forthcoming Municipal Year, which had been appended to the agenda for
the meeting. Councillor
Bick spoke to a written Annual Statement on the Liberal Democrats Group’s
priorities for the forthcoming Municipal Year, which had been appended to the
agenda for the meeting. Councillor
Hipkin spoke to a written Annual Statement on the Independent/Conservative Group’s
priorities for the forthcoming Municipal Year, which had been circulated around
the Chamber. |
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Adoption of Annual Policies and Priorities The scheme for Annual Statements provides that the Statement of the
Leader of the largest group on the Council shall be deemed to be a motion for
adoption. It may therefore be debated and amendments proposed after which it
shall be put to the vote and, if carried, shall be adopted as Council policy
for the municipal year. The Council will therefore consider the Annual Statement of the Labour Group
as a motion for adoption. If the adopted Annual Statement contains proposals which fall outside
the Council’s budgetary or policy framework, the proposals shall not be acted
upon until there has been a report to the relevant Scrutiny Committee(s) and
Executive Councillor(s) in the normal way and approval at a subsequent meeting
of the Council. Minutes: Under the Scheme for Annual Statements, that of Councillor Herbert
was deemed to be a motion for adoption by the Council. Resolved (by 25 votes to 0) that:
i.
The Annual Statement of the Labour Group, as appended to the
agenda, be adopted as Council policy for 2014/15. |
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Public Questions Time - see at the foot of the agenda for details of the scheme Minutes: Mr Carpen addressed the Council and made the following points:
i.
In
April 2012 Councillor Johnson promised to deliver a Cambridge Societies' Fair
on the condition that he was elected.
ii.
As
the new Executive Councillor responsible for delivering this can he now ask
officers to: -
begin the scoping and planning necessary to
deliver this - in particular how to work best with students in further
education. -
give very serious consideration to a 'community
mapping exercise' - to ensure no community groups are missed out. -
work with Mr Carpen
and colleagues working on a 'community action summit' this September at Anglia
Ruskin University.
iii.
Asked
the Executive Councillor to report back with a progress update at the next
Council meeting. The Executive
Councillor for Community, Arts and Recreation responded: i.
The
Cambridge Community Fair was planned for 2015. Officers would start discussing
and developing options, with partners, early in the new year.
At the moment a lot of officer time was being spent on the Grants Review which
was a very important and complex piece of work. ii.
In
respect to any preliminary planning work with students, Officers would be discussing
ideas with the Volunteer Centre and universities. This would build upon the
work in 2013 following a Labour Motion to Council by Councillor Roberts which
called for closer links between town and gown. iii.
Organisations
such as the Volunteer Centre, Cambridge Hub, Cambridge Student Community Action
and Anglia Ruskin Student's Union Volunteering Service already did a lot of
work matching up students and other volunteers with voluntary groups. There
would be a need to ensure that they were all working together, complementing
each other and not duplicating or overlapping work. iv.
The
Council worked closely with voluntary sector organisations such as Cambridge
Council for Voluntary Services, Cambridge Ethnic Community Forum, the Volunteer
Centre, Disability Cambridgeshire and Living Sport to ensure access to their
member groups for disseminating information or seeking opinions. In addition,
Cambridgeshire.net provided a fantastic database of groups, clubs and
organisations in the city as well as opportunities for volunteering. There
would be little point in Officers spending time duplicating what was already
there. Instead officers would focus their time on delivering issues set out in
Labour's manifesto around tackling poverty and social exclusion. v.
The
Head of Community Development had been asked if he or a senior member of his
staff could assist on the day of the summit. However, as mentioned, Officers
had a very challenging work programme to deliver and would not have capacity to
become involved in the planning and organisation of the event. It was suggested
that Mr Carpen contact the Head of Community
Development to confirm his attendance. vi.
Given
this response, reporting back to the next Council meeting would not be
necessary. Mr Carpen addressed the Council and made the following points:
i.
Throughout
2014 he had been disappointed to find that local public sector institutions
were ignoring correspondence from local residents trying to hold them to
account, and repeated correspondence from local Councillors and Area
Committees.
ii.
When
standing as a candidate he had also found that his correspondence was ignored.
iii.
Asked
if the Council could make it clear to the heads of all local institutions
spending taxpayers money to deliver public services that: -
such
behaviour was unacceptable and is a contempt of the Council -
such
behaviour was a barrier towards Cambridge becoming a city greater than the sum
of its parts
iv.
Suggested
that the Council’s Executive consider implementing a new, simple process where the
Leader of the Council writes to ministers responsible for those institutions
asking for their assistance following repeated refusals to engage with the
Council - with the knowledge that any correspondence from the Leaders of
Councils in that capacity has to be responded to by Ministers of the Crown.
v.
Asked
that outcomes from this be reported back to the next meeting of the Council. The Leader of the
Council responded:
i.
Thanked
Mr Carpen for the question and the information that
he regularly provided on his blog.
ii.
Whilst
the City Council had service standards relating to responding to
correspondence, for example responding to Facebook/Twitter posts within 4 hours
and letters/emails within 7 days, it could not directly influence others.
iii.
The
City Council had to focus on its own standards and particular issues that have
been identified by the public should be raised through the relevant Area
Committee. Mr Carpen made the following supplementary points:
i.
He
was concerned that Councillors and Area Committees had contacted external
bodies such as schools and bus companies and received no response. The Council
needed to follow this up and ensure that responses were received.
ii.
With
a new administration in place it was an ideal time to make clear that this
would not be tolerated. The Leader of the
Council responded:
i.
Discussions
with Coleridge Community College and Long Road College regarding engagement
with the democratic process were progressing well.
ii.
Councillor
Ashton would be following up with the other schools in the south area to
discuss engagement ideas.
iii.
The
Committee Services Team would be asked to chase Netherhall,
Hills Road and Long Road schools following the commitment at South Area
Committee to follow this up. However the Council's main focus needed to be on
responses on matters that are directly its responsibility. Mr Carpen addressed the Council and made the
following points:
i.
Alex
Aiken, Executive Director of the Government Communications Service inside
Cabinet Office had confirmed that people in Communication roles would not be
eligible for promotions or sideways moves if they did not learn digital skills.
ii.
All
local public sector jobs in Cambridge that have a management function should
have basic data analysis and social media skills as a mandatory competency.
iii.
Could
the Leader and Chief Executive of the Council consider this specific proposal
and report back to the next Council meeting. The Leader of the
Council responded: i.
Specific competencies are based on the
individual posts, and digital skills form part of these where appropriate. ii.
The Council has corporate Twitter and
Facebook pages and other parts of the Council operate social media accounts to
disseminate information. iii.
Further improvements to the Council’s
communication processes were being investigated. |
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To deal with Oral Questions PDF 795 KB Minutes: 1. From Councillor Pitt Executive
Councillor for Environment Waste and Public Health: Councillor Roberts How
often in the last year have air quality monitors shown hazardous results? The Executive Councillor responded that Cambridge
City Council had 5 continuous monitors at the following roadside sites: ·
Regent
Street ·
Gonville
Place ·
Parker
Street ·
Newmarket
Road ·
Montague
Road (replaced monitor that was previously in Silver Street) Pollutants measured at these sites include, nitrogen dioxide,
Particulate Matter -PM10 and a finer fraction of Particles PM 2.5. The annual mean concentration was only exceeded at one automatic
monitoring site namely Parker Street in 2013 compared with two sites in 2012.
Although there has been a slight decrease at this site since 2012. Annual and daily mean objectives for PM10 were achieved at automatic
monitoring stations. The PM10 daily mean objective was exceeded 15 times out of
an allowable 35 at Parker Street and 14 and 11 times at Gonville
Place and Montague road respectively.
(35 or more exceedances in a year would be a
breach of the objectives.) Of the 54 non automatic monitoring sites, 5 sites had recorded levels at
or above the Air Quality objective level compared with 12 in 2012, 19 in 2011
and 36 in 2010. 2. From Councillor Reiner Executive
Councillor for City Centre and Public Places: Councillor O’ Reilly Some
residents were pleased to hear that Labour had committed before the election to
remove the fence in Stourbridge Common; in light of this, could the Executive
Councillor please tell us when the removal of the fence is likely to happen? The Executive Councillor responded that the temporary fence on
Stourbridge Common was erected in April 2014 to protect 330m of recently
repaired riverbank. The establishing vegetation would be assessed in July 2014,
and it was envisaged that the fence would be removed at this stage. 3. From Councillor Smart Executive
Councillor for Planning Policy and Transport: Councillor Blencowe As
the new administration intends to centralise planning, removing it from the
remit of the Area Committees and giving it all to the central committee, with
no change in delegations, has any estimate been made of the time that will be
needed in the central Planning Committee? Is it intended that the meeting will
run on until it finishes, however long that might be, or is a cut off time
envisaged? And if there is a cut off time, what will happen to the remaining
applications? The Executive
Councillor responded that the detailed proposals would be considered at the
Environment Scrutiny Committee and the Full Council in July. It was envisaged
that there would be a guillotine on proceedings, as currently happens with Area
Committees and Full Council. Any remaining applications would then be taken to
a reconvened meeting. 4. From Councillor Cantrill Executive
Councillor for Planning Policy and Transport: Councillor Blencowe Could
the Executive Councillor reconfirm the position of the Council regarding the
creation of the Chisholm Trail? The Executive Councillor responded that the
Chisholm Trail formed part of the City Deal. The City Deal would be signed next
week and this would confirm the position. 5. From Councillor Reid Executive
Councillor for City Centre and Public Places: Councillor O’ Reilly What
action will she be taking to have the tourist banners on King's Parade removed? The Executive
Councillor responded that obstructions on the Highway such as A-boards and street
banners were enforced by the County Council under the Highways Act. City
Council Officers had recently been working closely with the District Highway
Manager and his enforcement team to visit King's Parade and ask for the banners
to be removed. However they had subsequently re-appeared and the County
Council's ability to enforce against this activity on a regular basis in
reality was limited. The District Highway Manager had also raised some doubts
over the use of the Highway Act as there could be some argument that the
banners were not an obstruction. It was confirmed
that City Council Officers were investigating whether action could be taken by
Trading Standards as some of the banners state, "Tourist Info Guided Tours
Meeting Point" which gives the impression to some visitors that they were
part of, or affiliated to, the Official Tourist Information Centre. 6. From Councillor Avery Executive
Councillor for Environment, Waste and Public Health: Councillor Roberts Would
the Executive Councillor for Environment, Waste and Public Health set out the
detail of the implementation of the “Cleaner Cambridge Blitzes” programme? The Executive Councillor responded that
additional bins would be added this summer and three new Dog Officers would be
tackling known ‘hot spots’. Additional preventative work would also be
undertaken by the Pest Control Service. Additional information regarding the
“Cleaner Cambridge Blitzes” programme would be brought to future Area
Committees to enable the public to have their say, and an Annual Report would
be produced. |
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To consider the following Notices of Motion, notice of which has been given by: |
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Councillor Reid Review of Local Democracy in the UK by the Congress of Local
and Regional Authorities of the Council of Europe This 2014 review of local democracy in the UK by international peers has made a series of recommendations calling for greater devolution of powers to local government, increased tax-raising powers for councils and a fairer funding settlement for English local authorities. The recommendations are fully in keeping with LGA policy in
this respect. As with all peer reviews, the onus is on the reviewed body, in
this case central and local government in the UK, to address the finding and
ensure the necessary improvements are in place. The council supports the LGA view that the review is a fair
reflection on the current pressures facing local government. The current model
for financing and running local government needs to change and adapt to today's
circumstances. It is important that local and central government work together
to address these issues and take these recommendations forward. When the delegation returns to the UK in five years, these
vital reforms should be in full force and local government be
able to look to the future with renewed hope. Minutes: Councillor Reid
proposed and Councillor Pitt seconded the following motion: “Review of Local Democracy in the UK by the Congress of Local and Regional Authorities of the Council of Europe This 2014 review of local democracy in the UK by international peers has made a series of recommendations calling for greater devolution of powers to local government, increased tax-raising powers for councils and a fairer funding settlement for English local authorities. The recommendations are fully in keeping with LGA policy in this respect. As with all peer reviews, the onus is on the reviewed body, in this case central and local government in the UK, to address the finding and ensure the necessary improvements are in place. The council supports the LGA view that the review is a fair reflection on the current pressures facing local government. The current model for financing and running local government needs to change and adapt to today's circumstances. It is important that local and central government work together to address these issues and take these recommendations forward. When the delegation returns to the UK in five years, these vital reforms should be in full force and local government be able to look to the future with renewed hope.” Resolved (unanimously) to agree the motion as set out
above.
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Councillor Roberts This council notes the decision of the outgoing ruling group to cease
the council’s pest control service. This council notes that the incoming ruling group have openly campaigned
to reverse the decision, and that saving the pest control service therefore
clearly has a public mandate. This council values the important work done by the pest control service
during many years of service and apologises for the uncertainty created for the
staff by the situation that has arisen in recent months. This council thanks Unison for their work in alerting the public and
councillors to the dangers of this cut, and in representing the workforce
affected. This council resolves to immediately reverse the cessation of the
council’s pest control service and to
fund the restoration of the service by reducing the Council’s underspent
training budget of £301,860 by 25%. The balance of the savings will be
considered in a wider budget review in July. These changes to the Council’s budget are shown in the table below:
Minutes: Councillor Roberts
proposed and Councillor Owers seconded the following
motion: “This council notes the decision of the outgoing ruling group to cease
the council’s pest control service. This council notes that the incoming ruling group have openly campaigned
to reverse the decision, and that saving the pest control service therefore
clearly has a public mandate. This council values the important work done by the pest control service
during many years of service and apologises for the uncertainty created for the
staff by the situation that has arisen in recent months. This council thanks Unison for their work in alerting the public and
councillors to the dangers of this cut, and in representing the workforce
affected. This council resolves to immediately reverse the cessation of the
council’s pest control service and to
fund the restoration of the service by reducing the Council’s underspent
training budget of £301,860 by 25%. The balance of the savings will be
considered in a wider budget review in July. These changes to the Council’s budget are shown in the table below:”
Resolved (by 26 votes to 0) to agree the motion as
set out above. |
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Written Questions No discussion will take place on this
item. Members will be asked to note the written questions and answers document as
circulated around the Chamber.
Minutes: There were no written questions. |
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Minutes: Resolved
that:
i.
Record of Members’ attendances at Committee, Sub
Committee and Working Party Meetings during 2013/2014 be
noted. |