a) To propose revenue and capital budgets for all General Fund portfolios for the financial years 2021/22, (estimate), 2022/23, 2023/24, 2024/25 and 2025/26 (forecast).
b) To recommend the level of Council Tax for 2021/22.
c) To recommend the updated Corporate Plan 2019/22.

Matter for Decision 

The Budget-Setting Report (BSR) includes the updated Corporate Plan and detailed revenue bids and savings and capital proposals and sets out the key parameters for the detailed recommendations and budget finalisation being considered at this meeting. This report reflects recommendations that will be made to The Executive on 8 February 2021 and then to Council, for consideration at its meeting on 25 February 2021.

 

Decision of the Executive Councillor for Finance and Resources

 

To recommend the Executive to:

 

i.      Approve Revenue Pressures and Bids shown in Appendix C(b) and Savings shown in Appendix C(c).

ii.               Approve Non-Cash Limit items as shown in Appendix C(d).

iii.   Agree that there are no bids to be funded from External or Earmarked Funds (which would be included as Appendix C(e).

iv.  Agree any recommendations for submission to the Executive in respect of the proposals outlined in Appendix D(a) for inclusion in the Capital Plan.

 

To recommend Council to:

 

i.      Approve delegation to the Chief Financial Officer (Head of Finance) of the calculation and determination of the Council Tax taxbase (including submission of the National Non-Domestic Rates Forecast Form, NNDR1, for each financial year) which is set out in Appendix A(a).

ii.    Approve the level of Council Tax for 2021/22 as set out in Appendix A (b) (to follow for Council) and Section 4 [page 20 of the BSR refers].

 

Note that the Cambridgeshire Police and Crime Panel will meet by 3 February 2021 to consider the precept proposed by the Police and Crime Commissioner, Cambridgeshire & Peterborough Fire Authority will meet on 11 February 2021 and Cambridgeshire County Council will meet on 9 or 12 February 2021 to consider the amounts in precepts to be issued to the City Council for the year 2021/22.

 

iii.   Approve delegation to the Head of Finance authority to finalise changes relating to any corporate and/or departmental restructuring and any reallocation of support service and central costs, in accordance with the CIPFA Service Reporting Code of Practice for Local Authorities (SeRCOP).

iv.  Approve the revised Capital Plan for the General Fund as set out in Appendix D(c) and the Funding as set out in Section 6, page 29 of the BSR.

v.    Note the impact of revenue and capital budget approvals and approve the resulting level of reserves to be used to support the budget proposals as set out in the table [Section 8, page 49 refers].

vi.  Approve the updated Corporate Plan 2019 - 2022, attached at Appendix B.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

Members of the Executive and Spokes Councillors who did not ordinarily attend the Strategy and Resources Scrutiny Committee joined the Committee for discussion on the budget.

 

In response to members’ questions the Head of Finance confirmed:

        i.        That the quarter 3 financial management report supported the assumption in the Budget Setting Report that the Council would have a balanced budget at the end of the financial year.

       ii.        When the interim assessment was carried out in July a revised budget was put forward which proposed using £2million of reserves.

     iii.        Had been through a couple more lockdowns since this period which posed additional pressures but there had also been additional funding from Central Government.

    iv.        Were following requirements to spread the Collection Fund deficit over 3 years and currently anticipating that only £1million of reserves would have to be used. However they were yet to submit income compensation claims to government and go through the reconciliation process.

 

S4682 Closure of Housing Cashiers [linked to S4698 – HRA]

In response to members questions Councillor Davey confirmed:

i.      The Covid pandemic had provided the opportunity to look at the implications of potentially shutting the Housing Cashiers. Wanted to offer an improved and enhanced service. The consultation was currently on-going so they did not know whether there would be any redundancies. Was in constant discussion with Unions. There had been a 1% increase in arrears but did not think this was due to shutting down offices but due to the impacts of the Covid pandemic. The issue of poverty needed to be looked at.

 

S4679 Housing Enabling Officer

In response to members questions Councillor Davey confirmed:

i.      The post had been vacant for a few years this was why this post was being offered up as a saving.

 

S4798 Selective Landlord Licensing [linked to RI4797]

In response to members questions the Strategic Director (SH) and Councillor Johnson confirmed:

i.                Officers undertook a thorough investigation into this matter.

ii.    Noted discussions which had taken place at Housing Scrutiny Committee, some elements were clear, and some were not so clear. The feasibility study was useful as it provided a lot of information about the private sector and as a consequence, enforcement options could be considered. 

 

URP 4739 Review and consideration of possible alternative delivery models for the Arts Distribution Service (including a stop).

In response to members questions the Strategic Director (SH) confirmed:

i.      The revenue pressure arose because there had been a reduction in income as a result of the pandemic.

ii.    A decision had not been made regarding the service and it was currently being reviewed.

iii.   Consideration was being given as to whether the service could be digitised.

iv.             Noted the description of this budget could have been clearer.

 

CAP 4787 Market Square project

In response to members questions Councillor Moore confirmed:

i.      The project had been slightly delayed given the deferment of the item from Environment and Community Scrutiny Committee in January.  It was anticipated that the item would be brought back to the March Committee. This did not prevent the bid being included in the budget. This would not affect any future consultation. The market needed investment and updating.

 

CAP 4741 Investment programme for public toilet re-purposed property assets [linked to II4754] and S4743 Public toilet review and policy implementation.

In response to members questions Councillor Moore confirmed:

i.      There were 21 public toilets in varying states of condition. The review of the public toilets may result in closing the least used toilets and investing in the toilets used the most. Changing Places toilets were also being considered.

 

CAP4740 Creation of a new boat pumping station near or on Stourbridge Common.

In response to members questions Councillor Thornburrow confirmed:

i.      Regular meetings had been held with Cam Boaters and a close eye would be kept on how much maintenance was undertaken. Would continue to have regular meetings with the community.

 

II4754 New business opportunities on Parks and Open Spaces (not event related) [ linked to CAP 4741].

In response to members questions Councillor Thornburrow confirmed:

i.    Officers were working closely with Ward Councillors as this would affect certain wards more than others.

ii.    Questioned if the open spaces could be used for education or arts and culture events.

iii.   Once applications had been received regarding proposed new activities and these had been assessed, Ward Councillors would be consulted prior to the proposal moving ahead.

iv.    Wanted any business opportunities to reduce the use of diesel. If the activity involved food, would want this to be sustainable.

v.    Questioned if buildings could be repurposed for example as a hedgehog hospital.  

 

B4715 Community Seed Funding Scheme – grass root grants and B4813 Community Grants – additional Covid related support.

In response to members questions Councillor Smith confirmed:

i.      There was a £30,000 uplift in funding under B4813 because of the greater use of community grants coming through because of Covid. This funding would be allocated through Area Committee funding. Noted that not every community group was large enough to be able to access the Area Committee grant process.

 

CAP4706 Cambridge Corn Exchange – Infrastructure improvements and upgrades.

In response to members questions the Strategic Director (SH) and Councillor Smith confirmed:

i.      The Council was currently gathering information on the carbon footprint of the Corn Exchange. The boiler work needed to be carried out urgently as it was extremely inefficient.

ii.    Before the pandemic the Corn Exchange had been achieving high numbers of audiences.

iii.   This was an opportune time to change the boiler as the Corn Exchange was closed because of the pandemic. The works would be as carbon neutral as possible

iv.             Maintenance of the boiler had been undertaken.

v.    A report would be brought to the next Environment and Community Scrutiny Committee to provide further detail.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

(a)  To propose revenue and capital budgets for all General Fund portfolios for the financial years 2021/22, (estimate), 2022/23, 2023/24, 2024/25 and 2025/26 (forecast).

(b)  To recommend the level of Council Tax for 2021/22.

(c)   To recommend the updated Corporate Plan 2019/22.

Matter for Decision 

The Budget-Setting Report (BSR) includes the updated Corporate Plan and detailed revenue bids and savings and capital proposals and sets out the key parameters for the detailed recommendations and budget finalisation being considered at this meeting. This report reflects recommendations that will be made to The Executive on 8 February 2021 and then to Council, for consideration at its meeting on 25 February 2021.

 

Decision of the Executive Councillor for Finance and Resources

 

To recommend the Executive to:

 

i.      Approve Revenue Pressures and Bids shown in Appendix C(b) and Savings shown in Appendix C(c).

ii.               Approve Non-Cash Limit items as shown in Appendix C(d).

iii.   Agree that there are no bids to be funded from External or Earmarked Funds (which would be included as Appendix C(e).

iv.  Agree any recommendations for submission to the Executive in respect of the proposals outlined in Appendix D(a) for inclusion in the Capital Plan.

 

To recommend Council to:

 

i.      Approve delegation to the Chief Financial Officer (Head of Finance) of the calculation and determination of the Council Tax taxbase (including submission of the National Non-Domestic Rates Forecast Form, NNDR1, for each financial year) which is set out in Appendix A(a).

ii.    Approve the level of Council Tax for 2021/22 as set out in Appendix A (b) (to follow for Council) and Section 4 [page 20 of the BSR refers].

 

Note that the Cambridgeshire Police and Crime Panel will meet by 3 February 2021 to consider the precept proposed by the Police and Crime Commissioner, Cambridgeshire & Peterborough Fire Authority will meet on 11 February 2021 and Cambridgeshire County Council will meet on 9 or 12 February 2021 to consider the amounts in precepts to be issued to the City Council for the year 2021/22.

 

iii.   Approve delegation to the Head of Finance authority to finalise changes relating to any corporate and/or departmental restructuring and any reallocation of support service and central costs, in accordance with the CIPFA Service Reporting Code of Practice for Local Authorities (SeRCOP).

iv.  Approve the revised Capital Plan for the General Fund as set out in Appendix D(c) and the Funding as set out in Section 6, page 29 of the BSR.

v.    Note the impact of revenue and capital budget approvals and approve the resulting level of reserves to be used to support the budget proposals as set out in the table [Section 8, page 49 refers].

vi.  Approve the updated Corporate Plan 2019 - 2022, attached at Appendix B.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

Members of the Executive and Spokes Councillors who did not ordinarily attend the Strategy and Resources Scrutiny Committee joined the Committee for discussion on the budget.

 

In response to members’ questions the Head of Finance confirmed:

        i.        That the quarter 3 financial management report supported the assumption in the Budget Setting Report that the Council would have a balanced budget at the end of the financial year.

       ii.        When the interim assessment was carried out in July a revised budget was put forward which proposed using £2million of reserves.

     iii.        Had been through a couple more lockdowns since this period which posed additional pressures but there had also been additional funding from Central Government.

    iv.        Were following requirements to spread the Collection Fund deficit over 3 years and currently anticipating that only £1million of reserves would have to be used. However they were yet to submit income compensation claims to government and go through the reconciliation process.

 

S4682 Closure of Housing Cashiers [linked to S4698 – HRA]

In response to members questions Councillor Davey confirmed:

i.      The Covid pandemic had provided the opportunity to look at the implications of potentially shutting the Housing Cashiers. Wanted to offer an improved and enhanced service. The consultation was currently on-going so they did not know whether there would be any redundancies. Was in constant discussion with Unions. There had been a 1% increase in arrears but did not think this was due to shutting down offices but due to the impacts of the Covid pandemic. The issue of poverty needed to be looked at.

 

S4679 Housing Enabling Officer

In response to members questions Councillor Davey confirmed:

i.      The post had been vacant for a few years this was why this post was being offered up as a saving.

 

S4798 Selective Landlord Licensing [linked to RI4797]

In response to members questions the Strategic Director (SH) and Councillor Johnson confirmed:

i.                Officers undertook a thorough investigation into this matter.

ii.    Noted discussions which had taken place at Housing Scrutiny Committee, some elements were clear, and some were not so clear. The feasibility study was useful as it provided a lot of information about the private sector and as a consequence, enforcement options could be considered. 

 

URP 4739 Review and consideration of possible alternative delivery models for the Arts Distribution Service (including a stop).

In response to members questions the Strategic Director (SH) confirmed:

i.      The revenue pressure arose because there had been a reduction in income as a result of the pandemic.

ii.    A decision had not been made regarding the service and it was currently being reviewed.

iii.   Consideration was being given as to whether the service could be digitised.

iv.             Noted the description of this budget could have been clearer.

 

CAP 4787 Market Square project

In response to members questions Councillor Moore confirmed:

i.      The project had been slightly delayed given the deferment of the item from Environment and Community Scrutiny Committee in January.  It was anticipated that the item would be brought back to the March Committee. This did not prevent the bid being included in the budget. This would not affect any future consultation. The market needed investment and updating.

 

CAP 4741 Investment programme for public toilet re-purposed property assets [linked to II4754] and S4743 Public toilet review and policy implementation.

In response to members questions Councillor Moore confirmed:

i.      There were 21 public toilets in varying states of condition. The review of the public toilets may result in closing the least used toilets and investing in the toilets used the most. Changing Places toilets were also being considered.

 

CAP4740 Creation of a new boat pumping station near or on Stourbridge Common.

In response to members questions Councillor Thornburrow confirmed:

i.      Regular meetings had been held with Cam Boaters and a close eye would be kept on how much maintenance was undertaken. Would continue to have regular meetings with the community.

 

II4754 New business opportunities on Parks and Open Spaces (not event related) [ linked to CAP 4741].

In response to members questions Councillor Thornburrow confirmed:

i.    Officers were working closely with Ward Councillors as this would affect certain wards more than others.

ii.    Questioned if the open spaces could be used for education or arts and culture events.

iii.   Once applications had been received regarding proposed new activities and these had been assessed, Ward Councillors would be consulted prior to the proposal moving ahead.

iv.    Wanted any business opportunities to reduce the use of diesel. If the activity involved food, would want this to be sustainable.

v.    Questioned if buildings could be repurposed for example as a hedgehog hospital.  

 

B4715 Community Seed Funding Scheme – grass root grants and B4813 Community Grants – additional Covid related support.

In response to members questions Councillor Smith confirmed:

i.      There was a £30,000 uplift in funding under B4813 because of the greater use of community grants coming through because of Covid. This funding would be allocated through Area Committee funding. Noted that not every community group was large enough to be able to access the Area Committee grant process.

 

CAP4706 Cambridge Corn Exchange – Infrastructure improvements and upgrades.

In response to members questions the Strategic Director (SH) and Councillor Smith confirmed:

i.      The Council was currently gathering information on the carbon footprint of the Corn Exchange. The boiler work needed to be carried out urgently as it was extremely inefficient.

ii.    Before the pandemic the Corn Exchange had been achieving high numbers of audiences.

iii.   This was an opportune time to change the boiler as the Corn Exchange was closed because of the pandemic. The works would be as carbon neutral as possible

iv.             Maintenance of the boiler had been undertaken.

v.    A report would be brought to the next Environment and Community Scrutiny Committee to provide further detail.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

Recommend this report to Council, including the estimated Prudential & Treasury Indicators for 2021/22 to 2023/24.

Matter for Decision 

The Council is required to receive and approve, as a minimum, three main treasury management reports each year.

 

The first and most important is the Treasury Management Strategy (this report), which covers:

 

•         capital plans (including prudential indicators);

•         a Minimum Revenue Provision policy which explains how unfinanced capital expenditure will be charged to revenue over time;

•         the Treasury Management Strategy (how investments and borrowings are to be organised) including treasury indicators; and

•         a Treasury Management Investment Strategy (the parameters on how investments are to be managed).

 

A mid-year treasury management report is produced to update Members on the progress of the capital position, amending prudential indicators as necessary, and advising if any policies require revision.

 

The Outturn or Annual Report compares actual performance to the estimates in the Strategy.

 

The statutory framework for the prudential system under which local government operates is set out in the Local Government Act 2003 and Capital Financing and Accounting Statutory Instruments. The framework incorporates four statutory codes. These are:

 

•         the Prudential Code (2017 edition) prepared by CIPFA;

•         the Treasury Management Code (2017 edition) prepared by CIPFA;

•         the Statutory Guidance on Local Authority Investments prepared by Ministry of Housing, Communities and Local Government (MHCLG) (effective 1 April 2018); and

•         the Statutory Guidance on Minimum Revenue Provision prepared by MHCLG (effective 1 April 2019).

 

Decision of the Executive Councillor for Finance and Resources

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance

 

The Committee made the following comment in response to the report:

i.      Did not have any concerns with the borrowing limits and thought that the council should be able to manage the level of debt.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

The Executive Councillor will recommend the strategy to Council. (Item to be considered by Council on 25 February 2021.)

Matter for Decision

This report presents the capital strategy of the council together with a summary capital programme for the General Fund (GF) and Housing Revenue Account (HRA). The previous capital strategy was approved by the council on 25 February 2020. The strategy is focused on providing a framework for delivery of capital expenditure plans over a 10-30 year period.

 

Decision of the Executive Councillor for Finance and Resources

 

i.      To recommend Council approved the Capital Strategy as set out in the officer report.

ii.               Noted the summary capital programme

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

The Committee made the following comments in response to the report:

i.      Noted the report proposed the end of revenue funding of capital programme, which was a substantial change. Questioned the financial impact of borrowing over time and if there would be a burden on the revenue budget.

ii.      Noted commitment to building 1000 new council homes to Passivhaus standards but only where this was feasible.

iii.   Referred to ‘Doughnut economics’ which looked at what helped address economic issues and what was sustainable.

iv.  Referred to the Asset Management Plan and noted that maintenance did not appear to be done on a regular basis and commented this could lead to increased costs and carbon foot print by the time the works were completed.

v.    The New Homes Bonus used to be seen as funding for capital development but not anymore.

vi.  Thanked the Finance Team as they had maintained the Council in a good financial position so felt a new approach could be tried.

vii.Asked what could be done to encourage development of officers especially Planning Officers.

 

In response the Head of Finance said the following:

i.      Agreed that there was a fundamental change to the way the council would fund its capital programme however it created a revenue saving to the council, £2.3 million would be returned to the revenue budget for service delivery. There would be a number of capital receipts totalling £25 million in the next 5 - 10 years. Work had been undertaken with services to identify capital works although this would need to be revisited and extended. Where borrowing would increase the revenue pressure, this would be reviewed at the Medium-Term Financial Strategy.

ii.    Could not say how many councils used revenue resources to fund their capital programmes but considering the number of councils who borrow, and that borrowing can only be used to fund capital expenditure, there could not be many councils who had the capacity to do so.

iii.   Now was a good time to make changes to the way in which the capital programme was funded as there were significant challenges ahead.  This linked to the transformation programme and was an opportunity to consider whether the council needed all the assets it had.

 

In response the Executive Councillor for Finance and Resources said the following:

i.      Their ambition was to build the new council homes to Passivhaus standards however this was where possible. Hoped would be operating on zero carbon as soon as possible but this had to be balanced against being able to build 1000 new council homes.

ii.    The Council were investigating the costs to retrofit council housing stock so that they were carbon neutral.

iii.   The recruitment and retention of staff was vital. The Planning Department was currently fully staffed. There had been some work carried out regarding ‘golden hellos’.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

Matter for Decision

The Officer’s report set out a proposal regarding the Delivery of General Fund Property Development Programme

 

Decision of Executive Councillor for Finance and Resources

      i.          Approved Officer’s recommendation

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Matter for Decision 

The Officer’s report provided an update on the activities of the Cambridgeshire and Peterborough Combined Authority since the 5 October 2020 Strategy and Resources Scrutiny Committee.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the update provided on issues considered at the meetings of the Combined Authority Board held on the 25 November (reconvened on 27 November 2020) and on 27 January 2021.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Corporate Strategy.

 

The Committee made the following comments in response to the report:

i.               Noted from the November Combined Authority Board meeting that a special purpose vehicle had been created for the Cam Metro project. Questioned the amount of money being spent on this project. Commented that the financial commitments being entered into were significant.

ii.             Noted that 3 affordable housing schemes had not received funding and thought that they would have received funding.

 

In response the Executive Councillor for Strategy and External Partnerships said the following:

i.               He had voted against the setting up of a special purpose vehicle for the Cam Metro project.

ii.             Noted that there were a number of affordable housing schemes which were being stalled.  Ministers were waiting for the Combined Authority Mayor to respond to a letter.

iii.            Welcomed the work undertaken on the University of Peterborough.

 

The Committee noted the recommendations.

 

The Executive Councillor noted the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Matter for Decision 

The report sought the Executive Councillor for Transport and Community Safety’s support for work to enable the existing temporary barrier apparatus to remain in place from July 2021, whilst a more suited longer-term solution is developed.

 

Decision of the Executive Councillor for Transport and Community Safety

 

i.               Noted the outcomes of public and stakeholder engagement and consultation, and behavioural monitoring, on the interim scheme introduced from January 2020;

ii.             Noted the impact of the Covid-19 pandemic on every-day life and visitor numbers to the city, and the limitations on undertaking a fully comprehensive evaluation of the scheme’s effects, through 2020;

iii.            Supported a request to Cambridgeshire County Council for Traffic Regulation Orders to become permanent, enabling the existing controls and a fuller appraisal of their effects to continue beyond 13th July 2021;

iv.           Requested that officers continue to investigate and develop a more sympathetic and suited longer-term solution that addresses the primary limitations of the existing interim scheme and aligns with parallel work with partner organisations and groups to better manage access to the city-centre.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Public Realm Engineering & Project Delivery Team Leader.

 

The Committee made the following comments in response to the report:

i.               Noted that more people disagreed that the barrier improved safety and the environment. The current barrier needed to be replaced with something better. Expressed concern that the committee were being asked to make a restriction permanent and that the current barrier’s location may not be the most suitable permanent location. Questioned why the County Council as Highway Authority were not leading on this project.

ii.             Noted that a minority of consultation responses felt that the barrier provided safety and environmental improvements. Noted that work could be done to see if the barrier could be located somewhere else, but a barrier needed to be present to protect the public.  Noted that the visual impact was not good and a longer-term solution was needed. Disabled drivers needed to be considered.

iii.            Noted that the threat of terrorism needed to be taken seriously but also noted the impact the control would have on the architecture in the area.

iv.           Noted that cyclists felt the barrier made them feel less safe.

v.             Noted at section 6.9 of the officer’s report that there was little change in the personal injury reports. Also noted that 2020 was an unusual year and the respondents to the consultation may not reflect those if it was undertaken in more usual times.

 

In response the Public Realm Engineering & Project Delivery Team Leader said the following:

i.               The interim scheme had shown potential benefits of the barrier controls. Noted the consultation responses provided mixed views on the barrier. It was hoped that the negative features of the temporary barrier could be addressed in any replacement scheme which came forward.

ii.             Temporary and experimental orders had a maximum duration of 18 months this being considered a reasonable period to be able to test the benefits of the controls. After 18 months the controls are removed or made permanent.

iii.            The County Council were a party to the discussions and were supportive of bringing the controls forward. The City Council would lead on the introduction of controls because the City Council understood the city’s needs more than the County Council.

iv.           The number of personal injury accidents did fluctuate, and it was better to judge this based on 3-5 year period. Personal injuries in the area were running at 1-2 per year. Noted in 2019 there were 4 cases. The County Council did not have any personal injury cases recorded however was aware from a consultation response that there had been a cycling conflict incident. It seemed that the personal injury rates were similar to the rates before the temporary barrier was put in place.

 

The Executive Councillor for Transport and Community Safety commented:

        i.              Work was in place for a new barrier location, the current location was not fixed.

      ii.               Kings Parade was identified as a high-risk area.

    iii.               Work was on-going and the public would be consulted on the final design to ensure that it suited the city and the historic core.

 

The Committee voted on recommendations 2.1 (i), (ii) and (iv) these were endorsed unanimously.

 

The Committee voted on recommendation 2.1 (iii) this was endorsed by 4 votes to 0.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Update on programme and core site summary baseline business plan.

 

Information report, no decision required.

Matter for Decision

The report provided an update on the North East Cambridge (NEC) programme and outlined progress against the three key projects associated with its strategic regeneration.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the update on progress across the programme

ii.             Noted the progress against the projects which are managed in line with their statutory and legal governance and management arrangements.

iii.            Noted that a further update will be submitted to Strategy and Resources committee in 2022 (any reserved matters decision requirements will be reported to the relevant Committee and Anglian Water’s Board as required)

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Strategic Director.

 

The Committee made the following comments in response to the report:

i.               Noted a dip in housing provision since the Darwin Green development as there were no other major schemes which had been brought forward.

ii.             The NEC development was an important site which was adjacent to the city and was in a sustainable location but there was still a lot of work which needed to be done to address sustainability aspects of the development.

iii.            Asked for clarification regarding the density of the development.

 

In response the Strategic Director said the following:

i.               The proposals regarding the density of the development were still at an early stage; a balance was required between the needs of a new district and any planning framework determined. On the core part of the site there would be a normal range of housing with 2-3 storeys, 4-6 storeys and 8 storeys. The project was still in the early stages.

 

The Committee endorsed the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Matter for Decision 

The report presented an update on the Council’s intermediate housing company, Cambridge City Housing Company Limited (CCHC).

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the comments of the Strategy & Resources Scrutiny Committee on the draft Business Plan; and

ii.             Informed the Board of Directors of Cambridge City Housing Company of the comments of the Strategy & Resources Scrutiny Committee/Council for consideration in finalising the Business Plan

iii.            Requested a further review of the Housing Company’s acquisition policy and future plans prior to the Council’s loan refinancing due in April 2022.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

The Committee made the following comments in response to the report:

i.               Noted that when the Housing Company was originally set up, properties were put into the company which the council intended to let at sub-market rent. Asked what level this was in relation to market rent.

ii.             Noted that properties released from the Housing Revenue Account which were used to house homeless people was an expansion of Town Hall lettings which was previously run through the private sector. The existing programme intended to provide sub-market rents.

 

The Scrutiny Committee resolved by 5 votes to 0 to exclude members of the public from the meeting on the grounds that, if they were present, there would be disclosure to them of information defined as exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.  Responses to the members’ questions are not included within the minutes as these were provided during exempt session.

 

The Committee unanimously endorsed the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

To continue to work with the key partnerships so that together the Council and its partners can address the strategic issues affecting Cambridge, to the overall benefit of citizens.

Matter for Decision 

This report provided an update on the work of the following partnerships:

•        The Cambridgeshire and Peterborough Combined Authority (including the Business Board)

•        Greater Cambridge Partnership

•        Fast Growing Cities

•        London-Stanstead-Cambridge Consortium, and the

•        Cambridge – Milton Keynes – Oxford Arc.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the contents of the report and agreed to continue to work with the Greater Cambridge Partnership, Cambridgeshire and Peterborough Combined Authority, Fast Growing Cities, London-Stanstead-Cambridge Consortium and the Cambridge – Milton Keynes – Oxford Arc, so that the Council and its partners can address the strategic issues and challenges affecting Cambridge City, to the overall benefit of citizens.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Corporate Strategy.

 

The Committee made the following comments in response to the report:

i.               Noted the County Council had put a number of residents parking schemes on hold. Asked whether there was any progress on this. Noted a motion had been tabled regarding this at the last County Council Full Council meeting.

ii.             Asked for an update on the Combined Authority’s affordable housing programme and Eastern Access project.

iii.            Noted the Combined Authority were running an e-scooter pilot and asked whether there was a public process for people to be able to provide feedback.

iv.           With regards to the Cambridge to Oxford Arc noted concerns regarding sustainability of water supply and that earlier reports of the Arc stated that water usage could double which could impact on ecological issues.

 

In response the Executive Councillor for External Partnerships said the following:

i.               Expressed disappointment regarding the County Council’s decision to put residents parking schemes on hold. Noted funding was still available and that a couple of schemes had been implemented.

ii.             Had questioned the Mayor on what had happened to the £45 million of the £100 million affordable housing scheme. The Combined Authority Mayor had stated that the scheme was about to be approved however he was not persuaded that the Civic Servants were persuaded. There had been a good response to the Eastern Access Project consultation and the dialogue would continue. There were a range of issues affecting the eastern wards. Improvements were required on Newmarket Road.

iii.            The Cambridge to Oxford Arc wasn’t a massive growth zone; there were issues regarding connectivity and different needs of specific sections. A document had been published looking at the impact on Chalk Streams which was also being considered as part of the Joint Local Plan. Noted that the Liberal Democrat amendment regarding water conservation options for the existing housing stock had been supported at Housing Scrutiny Committee.

 

The Executive Councillor for Transport and Community Safety said the following:

        i.              Would discuss with officers how information could be put on the City Council’s website to advise members of the public to direct any feedback regarding the Combined Authority’s e-scooter pilot scheme to Voi and the Combined Authority.

 

The Committee noted the recommendations.

 

The Executive Councillor noted the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

CAMBRIDGE CITY COUNCIL

Record of Executive Decision

 

Response to West Suffolk Local Plan (Regulation 18) Issues and Options

 

Decision of:	Councillor Katie Thornburrow, Executive Councillor for Planning Policy and Open Spaces
Reference:	20/URGENCY/P&T/23
Date of decision:	21 December 2020	Recorded on:	21.12.2020
Decision Type:	Non Key Decision
Matter for Decision:	Response to West Suffolk Local Plan (Regulation 18) Issues and Options
Why the decision had to be made (and any alternative options):	To agree the joint response to West Suffolk Local Plan (Regulation 18) Issues and Options.   The West Suffolk Local Plan (WSLP) will provide strategic and local policies that will enable and guide the delivery of sustainable growth to 2040.   The Issues and Option stage is the very beginning of the process of producing a Local Plan. Its scope is to identify the key strategic issues. The consultation addresses and sets out options and initial ideas for the strategic policies in areas such as housing and economic growth and where the growth might take place (distribution), and the provision of strategic infrastructure. This report focuses on matters of interest to Greater Cambridge.   The consultation materials are available online: https://westsuffolk.inconsult.uk/consult.ti/WSLP_Issues_and_Options/consultationHome    The deadline for comments is 22 December 2020.
The Executive Councillor’s decision(s):	Agreed the joint response to West Suffolk Local Plan (Regulation 18) Issues and Options.
Reasons for the decision:	As detailed in Appendix 1.
Scrutiny consideration:	The Chair and Spokesperson of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised.
Report:	Please see Appendix 1.
Conflicts of interest:	None
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