Decisions

Matter for decision: To agree to the approval to enter an Inter Authority Agreement for the Material Recycling Facility Contract with neighbouring authorities that will support the running of the new Materials Recycling Contract

Reason for the decision: The IAA agrees the principle by which the Cambridgeshire Authorities will work together to govern and manage the contract and a cost sharing arrangement, based on the outcome of the procurement process.

The intention is to level out variability of operating costs in this round of procurement and present one fixed fee that is acceptable to RECAP, thereby mimicking the existing contract arrangement.

Gate fee prices will not be known until the procurement exercise is complete, but the assumed potential affordability envelope is expected to range between circa £50 – circa £110 and an average rate of circa £80 per tonne. As an example, overall additional costs could be up to £739k for a full year for both SCDC and CCC based on the average gate fee. If prices were submitted at more than this estimate the cost would increase.

Time scales for IAA signed off are necessarily aligned with procurement process that requires the IAA to be signed by 7 June 2024 prior to commencement of bid evaluation to ensure the new contract can be mobilised and commence as required in September 2024.

Heads of terms for the IAA have already been reviewed and Agreed by the Head of Climate Environment and Waste and 3C legal services.

3C legal, Democratic services, and Director senior officers are aware.

The Executive Councillor’s decision: Agreed to the approval to enter an Inter Authority Agreement for the Material Recycling Facility Contract with neighbouring authorities that will support the running of the new Materials Recycling Contract

Why the Decision had to be made (and any alternative options): Time scales for signing the IAA are aligned with the procurement timescales. Contract award is due week commencing 4 July and therefore supporting agreement need to be in place by this date. Meeting this date will ensure the new contract can be mobilised and commence as required on 1^st September 2024.

The Chair of Environment and Communities Scrutiny Committee has been consulted and is in agreement as this is a special urgency decision.

Conflict of interest: none.

Record of Officer Urgent Decision

Appointment of Councillor representatives to the Conservators of the River Cam.

Decision taken: To appoint Councillor Rachel Wade to the Cam Conservators and to confirm the continuing appointment of David Levien (former councillor) until their term ends on 31 December 2024.

Decision of: Chief Executive

Reference: 24/OfficerUrgent/E&C/02

Date of decision: 3.6.24 and published 4.6.24

Matter for Decision: To appoint Councillor Rachel Wade to the Cam Conservators and to confirm the continuing appointment of David Levien (former councillor) until the Councillor term ends on 31 December 2024.

Any alternative options considered and rejected: None

Reason for the decision including any background papers considered: The appointment of councillor representatives to the Cam Conservators is a Council appointment on the recommendation of the relevant Executive Councillor. The next meeting of Council is on 18 July 2024. An urgent decision under Section 9 paragraph 2, Council Procedure Rules is necessary to enable the councillor appointments to attend meetings and represent the council on the Cam Conservators before the next Full Council meeting.

Conflict of interest and dispensation granted by Chief Executive: None.

Comments: The Executive Councillor for Open Spaces and City Services and the Chair of the Environment and Community Scrutiny Committee confirmed their support for the decision.

Contact for further information: Robert Pollock, Chief Executive. Robert.Pollock@cambridge.gov.uk