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Decisions

Decisions published

08/02/2021 - Budget Setting Report (General Fund) 2021/22 to 2025/26 ref: 5205    Recommendations Approved

a) To propose revenue and capital budgets for all General Fund portfolios for the financial years 2021/22, (estimate), 2022/23, 2023/24, 2024/25 and 2025/26 (forecast).
b) To recommend the level of Council Tax for 2021/22.
c) To recommend the updated Corporate Plan 2019/22.

Decision Maker: Executive Councillor for Transformation

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The Budget-Setting Report (BSR) includes the updated Corporate Plan and detailed revenue bids and savings and capital proposals and sets out the key parameters for the detailed recommendations and budget finalisation being considered at this meeting. This report reflects recommendations that will be made to The Executive on 8 February 2021 and then to Council, for consideration at its meeting on 25 February 2021.

 

Decision of the Executive Councillor for Finance and Resources

 

To recommend the Executive to:

 

i.      Approve Revenue Pressures and Bids shown in Appendix C(b) and Savings shown in Appendix C(c).

ii.               Approve Non-Cash Limit items as shown in Appendix C(d).

iii.   Agree that there are no bids to be funded from External or Earmarked Funds (which would be included as Appendix C(e).

iv.  Agree any recommendations for submission to the Executive in respect of the proposals outlined in Appendix D(a) for inclusion in the Capital Plan.

 

To recommend Council to:

 

i.      Approve delegation to the Chief Financial Officer (Head of Finance) of the calculation and determination of the Council Tax taxbase (including submission of the National Non-Domestic Rates Forecast Form, NNDR1, for each financial year) which is set out in Appendix A(a).

ii.    Approve the level of Council Tax for 2021/22 as set out in Appendix A (b) (to follow for Council) and Section 4 [page 20 of the BSR refers].

 

Note that the Cambridgeshire Police and Crime Panel will meet by 3 February 2021 to consider the precept proposed by the Police and Crime Commissioner, Cambridgeshire & Peterborough Fire Authority will meet on 11 February 2021 and Cambridgeshire County Council will meet on 9 or 12 February 2021 to consider the amounts in precepts to be issued to the City Council for the year 2021/22.

 

iii.   Approve delegation to the Head of Finance authority to finalise changes relating to any corporate and/or departmental restructuring and any reallocation of support service and central costs, in accordance with the CIPFA Service Reporting Code of Practice for Local Authorities (SeRCOP).

iv.  Approve the revised Capital Plan for the General Fund as set out in Appendix D(c) and the Funding as set out in Section 6, page 29 of the BSR.

v.    Note the impact of revenue and capital budget approvals and approve the resulting level of reserves to be used to support the budget proposals as set out in the table [Section 8, page 49 refers].

vi.  Approve the updated Corporate Plan 2019 - 2022, attached at Appendix B.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

Members of the Executive and Spokes Councillors who did not ordinarily attend the Strategy and Resources Scrutiny Committee joined the Committee for discussion on the budget.

 

In response to members’ questions the Head of Finance confirmed:

        i.        That the quarter 3 financial management report supported the assumption in the Budget Setting Report that the Council would have a balanced budget at the end of the financial year.

       ii.        When the interim assessment was carried out in July a revised budget was put forward which proposed using £2million of reserves.

     iii.        Had been through a couple more lockdowns since this period which posed additional pressures but there had also been additional funding from Central Government.

    iv.        Were following requirements to spread the Collection Fund deficit over 3 years and currently anticipating that only £1million of reserves would have to be used. However they were yet to submit income compensation claims to government and go through the reconciliation process.

 

S4682 Closure of Housing Cashiers [linked to S4698 – HRA]

In response to members questions Councillor Davey confirmed:

i.      The Covid pandemic had provided the opportunity to look at the implications of potentially shutting the Housing Cashiers. Wanted to offer an improved and enhanced service. The consultation was currently on-going so they did not know whether there would be any redundancies. Was in constant discussion with Unions. There had been a 1% increase in arrears but did not think this was due to shutting down offices but due to the impacts of the Covid pandemic. The issue of poverty needed to be looked at.

 

S4679 Housing Enabling Officer

In response to members questions Councillor Davey confirmed:

i.      The post had been vacant for a few years this was why this post was being offered up as a saving.

 

S4798 Selective Landlord Licensing [linked to RI4797]

In response to members questions the Strategic Director (SH) and Councillor Johnson confirmed:

i.                Officers undertook a thorough investigation into this matter.

ii.    Noted discussions which had taken place at Housing Scrutiny Committee, some elements were clear, and some were not so clear. The feasibility study was useful as it provided a lot of information about the private sector and as a consequence, enforcement options could be considered. 

 

URP 4739 Review and consideration of possible alternative delivery models for the Arts Distribution Service (including a stop).

In response to members questions the Strategic Director (SH) confirmed:

i.      The revenue pressure arose because there had been a reduction in income as a result of the pandemic.

ii.    A decision had not been made regarding the service and it was currently being reviewed.

iii.   Consideration was being given as to whether the service could be digitised.

iv.             Noted the description of this budget could have been clearer.

 

CAP 4787 Market Square project

In response to members questions Councillor Moore confirmed:

i.      The project had been slightly delayed given the deferment of the item from Environment and Community Scrutiny Committee in January.  It was anticipated that the item would be brought back to the March Committee. This did not prevent the bid being included in the budget. This would not affect any future consultation. The market needed investment and updating.

 

CAP 4741 Investment programme for public toilet re-purposed property assets [linked to II4754] and S4743 Public toilet review and policy implementation.

In response to members questions Councillor Moore confirmed:

i.      There were 21 public toilets in varying states of condition. The review of the public toilets may result in closing the least used toilets and investing in the toilets used the most. Changing Places toilets were also being considered.

 

CAP4740 Creation of a new boat pumping station near or on Stourbridge Common.

In response to members questions Councillor Thornburrow confirmed:

i.      Regular meetings had been held with Cam Boaters and a close eye would be kept on how much maintenance was undertaken. Would continue to have regular meetings with the community.

 

II4754 New business opportunities on Parks and Open Spaces (not event related) [ linked to CAP 4741].

In response to members questions Councillor Thornburrow confirmed:

i.    Officers were working closely with Ward Councillors as this would affect certain wards more than others.

ii.    Questioned if the open spaces could be used for education or arts and culture events.

iii.   Once applications had been received regarding proposed new activities and these had been assessed, Ward Councillors would be consulted prior to the proposal moving ahead.

iv.    Wanted any business opportunities to reduce the use of diesel. If the activity involved food, would want this to be sustainable.

v.    Questioned if buildings could be repurposed for example as a hedgehog hospital.  

 

B4715 Community Seed Funding Scheme – grass root grants and B4813 Community Grants – additional Covid related support.

In response to members questions Councillor Smith confirmed:

i.      There was a £30,000 uplift in funding under B4813 because of the greater use of community grants coming through because of Covid. This funding would be allocated through Area Committee funding. Noted that not every community group was large enough to be able to access the Area Committee grant process.

 

CAP4706 Cambridge Corn Exchange – Infrastructure improvements and upgrades.

In response to members questions the Strategic Director (SH) and Councillor Smith confirmed:

i.      The Council was currently gathering information on the carbon footprint of the Corn Exchange. The boiler work needed to be carried out urgently as it was extremely inefficient.

ii.    Before the pandemic the Corn Exchange had been achieving high numbers of audiences.

iii.   This was an opportune time to change the boiler as the Corn Exchange was closed because of the pandemic. The works would be as carbon neutral as possible

iv.             Maintenance of the boiler had been undertaken.

v.    A report would be brought to the next Environment and Community Scrutiny Committee to provide further detail.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

Lead officer: Caroline Ryba


08/02/2021 - General Fund Budget Setting Report 2021/22 to 2025/26 ref: 5204    Recommendations Approved

(a)  To propose revenue and capital budgets for all General Fund portfolios for the financial years 2021/22, (estimate), 2022/23, 2023/24, 2024/25 and 2025/26 (forecast).

(b)  To recommend the level of Council Tax for 2021/22.

(c)   To recommend the updated Corporate Plan 2019/22.

Decision Maker: Executive Councillor for Transformation

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The Budget-Setting Report (BSR) includes the updated Corporate Plan and detailed revenue bids and savings and capital proposals and sets out the key parameters for the detailed recommendations and budget finalisation being considered at this meeting. This report reflects recommendations that will be made to The Executive on 8 February 2021 and then to Council, for consideration at its meeting on 25 February 2021.

 

Decision of the Executive Councillor for Finance and Resources

 

To recommend the Executive to:

 

i.      Approve Revenue Pressures and Bids shown in Appendix C(b) and Savings shown in Appendix C(c).

ii.               Approve Non-Cash Limit items as shown in Appendix C(d).

iii.   Agree that there are no bids to be funded from External or Earmarked Funds (which would be included as Appendix C(e).

iv.  Agree any recommendations for submission to the Executive in respect of the proposals outlined in Appendix D(a) for inclusion in the Capital Plan.

 

To recommend Council to:

 

i.      Approve delegation to the Chief Financial Officer (Head of Finance) of the calculation and determination of the Council Tax taxbase (including submission of the National Non-Domestic Rates Forecast Form, NNDR1, for each financial year) which is set out in Appendix A(a).

ii.    Approve the level of Council Tax for 2021/22 as set out in Appendix A (b) (to follow for Council) and Section 4 [page 20 of the BSR refers].

 

Note that the Cambridgeshire Police and Crime Panel will meet by 3 February 2021 to consider the precept proposed by the Police and Crime Commissioner, Cambridgeshire & Peterborough Fire Authority will meet on 11 February 2021 and Cambridgeshire County Council will meet on 9 or 12 February 2021 to consider the amounts in precepts to be issued to the City Council for the year 2021/22.

 

iii.   Approve delegation to the Head of Finance authority to finalise changes relating to any corporate and/or departmental restructuring and any reallocation of support service and central costs, in accordance with the CIPFA Service Reporting Code of Practice for Local Authorities (SeRCOP).

iv.  Approve the revised Capital Plan for the General Fund as set out in Appendix D(c) and the Funding as set out in Section 6, page 29 of the BSR.

v.    Note the impact of revenue and capital budget approvals and approve the resulting level of reserves to be used to support the budget proposals as set out in the table [Section 8, page 49 refers].

vi.  Approve the updated Corporate Plan 2019 - 2022, attached at Appendix B.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

Members of the Executive and Spokes Councillors who did not ordinarily attend the Strategy and Resources Scrutiny Committee joined the Committee for discussion on the budget.

 

In response to members’ questions the Head of Finance confirmed:

        i.        That the quarter 3 financial management report supported the assumption in the Budget Setting Report that the Council would have a balanced budget at the end of the financial year.

       ii.        When the interim assessment was carried out in July a revised budget was put forward which proposed using £2million of reserves.

     iii.        Had been through a couple more lockdowns since this period which posed additional pressures but there had also been additional funding from Central Government.

    iv.        Were following requirements to spread the Collection Fund deficit over 3 years and currently anticipating that only £1million of reserves would have to be used. However they were yet to submit income compensation claims to government and go through the reconciliation process.

 

S4682 Closure of Housing Cashiers [linked to S4698 – HRA]

In response to members questions Councillor Davey confirmed:

i.      The Covid pandemic had provided the opportunity to look at the implications of potentially shutting the Housing Cashiers. Wanted to offer an improved and enhanced service. The consultation was currently on-going so they did not know whether there would be any redundancies. Was in constant discussion with Unions. There had been a 1% increase in arrears but did not think this was due to shutting down offices but due to the impacts of the Covid pandemic. The issue of poverty needed to be looked at.

 

S4679 Housing Enabling Officer

In response to members questions Councillor Davey confirmed:

i.      The post had been vacant for a few years this was why this post was being offered up as a saving.

 

S4798 Selective Landlord Licensing [linked to RI4797]

In response to members questions the Strategic Director (SH) and Councillor Johnson confirmed:

i.                Officers undertook a thorough investigation into this matter.

ii.    Noted discussions which had taken place at Housing Scrutiny Committee, some elements were clear, and some were not so clear. The feasibility study was useful as it provided a lot of information about the private sector and as a consequence, enforcement options could be considered. 

 

URP 4739 Review and consideration of possible alternative delivery models for the Arts Distribution Service (including a stop).

In response to members questions the Strategic Director (SH) confirmed:

i.      The revenue pressure arose because there had been a reduction in income as a result of the pandemic.

ii.    A decision had not been made regarding the service and it was currently being reviewed.

iii.   Consideration was being given as to whether the service could be digitised.

iv.             Noted the description of this budget could have been clearer.

 

CAP 4787 Market Square project

In response to members questions Councillor Moore confirmed:

i.      The project had been slightly delayed given the deferment of the item from Environment and Community Scrutiny Committee in January.  It was anticipated that the item would be brought back to the March Committee. This did not prevent the bid being included in the budget. This would not affect any future consultation. The market needed investment and updating.

 

CAP 4741 Investment programme for public toilet re-purposed property assets [linked to II4754] and S4743 Public toilet review and policy implementation.

In response to members questions Councillor Moore confirmed:

i.      There were 21 public toilets in varying states of condition. The review of the public toilets may result in closing the least used toilets and investing in the toilets used the most. Changing Places toilets were also being considered.

 

CAP4740 Creation of a new boat pumping station near or on Stourbridge Common.

In response to members questions Councillor Thornburrow confirmed:

i.      Regular meetings had been held with Cam Boaters and a close eye would be kept on how much maintenance was undertaken. Would continue to have regular meetings with the community.

 

II4754 New business opportunities on Parks and Open Spaces (not event related) [ linked to CAP 4741].

In response to members questions Councillor Thornburrow confirmed:

i.    Officers were working closely with Ward Councillors as this would affect certain wards more than others.

ii.    Questioned if the open spaces could be used for education or arts and culture events.

iii.   Once applications had been received regarding proposed new activities and these had been assessed, Ward Councillors would be consulted prior to the proposal moving ahead.

iv.    Wanted any business opportunities to reduce the use of diesel. If the activity involved food, would want this to be sustainable.

v.    Questioned if buildings could be repurposed for example as a hedgehog hospital.  

 

B4715 Community Seed Funding Scheme – grass root grants and B4813 Community Grants – additional Covid related support.

In response to members questions Councillor Smith confirmed:

i.      There was a £30,000 uplift in funding under B4813 because of the greater use of community grants coming through because of Covid. This funding would be allocated through Area Committee funding. Noted that not every community group was large enough to be able to access the Area Committee grant process.

 

CAP4706 Cambridge Corn Exchange – Infrastructure improvements and upgrades.

In response to members questions the Strategic Director (SH) and Councillor Smith confirmed:

i.      The Council was currently gathering information on the carbon footprint of the Corn Exchange. The boiler work needed to be carried out urgently as it was extremely inefficient.

ii.    Before the pandemic the Corn Exchange had been achieving high numbers of audiences.

iii.   This was an opportune time to change the boiler as the Corn Exchange was closed because of the pandemic. The works would be as carbon neutral as possible

iv.             Maintenance of the boiler had been undertaken.

v.    A report would be brought to the next Environment and Community Scrutiny Committee to provide further detail.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Caroline Ryba


08/02/2021 - Treasury Management Strategy Statement 2021/22 to 2023/24 ref: 5203    Recommendations Approved

Recommend this report to Council, including the estimated Prudential & Treasury Indicators for 2021/22 to 2023/24.

Decision Maker: Executive Councillor for Transformation

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The Council is required to receive and approve, as a minimum, three main treasury management reports each year.

 

The first and most important is the Treasury Management Strategy (this report), which covers:

 

         capital plans (including prudential indicators);

         a Minimum Revenue Provision policy which explains how unfinanced capital expenditure will be charged to revenue over time;

         the Treasury Management Strategy (how investments and borrowings are to be organised) including treasury indicators; and

         a Treasury Management Investment Strategy (the parameters on how investments are to be managed).

 

A mid-year treasury management report is produced to update Members on the progress of the capital position, amending prudential indicators as necessary, and advising if any policies require revision.

 

The Outturn or Annual Report compares actual performance to the estimates in the Strategy.

 

The statutory framework for the prudential system under which local government operates is set out in the Local Government Act 2003 and Capital Financing and Accounting Statutory Instruments. The framework incorporates four statutory codes. These are:

 

         the Prudential Code (2017 edition) prepared by CIPFA;

         the Treasury Management Code (2017 edition) prepared by CIPFA;

         the Statutory Guidance on Local Authority Investments prepared by Ministry of Housing, Communities and Local Government (MHCLG) (effective 1 April 2018); and

         the Statutory Guidance on Minimum Revenue Provision prepared by MHCLG (effective 1 April 2019).

 

Decision of the Executive Councillor for Finance and Resources

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance

 

The Committee made the following comment in response to the report:

i.      Did not have any concerns with the borrowing limits and thought that the council should be able to manage the level of debt.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Caroline Ryba


08/02/2021 - Capital Strategy ref: 5202    Recommendations Approved

The Executive Councillor will recommend the strategy to Council. (Item to be considered by Council on 25 February 2021.)

Decision Maker: Executive Councillor for Transformation

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision

This report presents the capital strategy of the council together with a summary capital programme for the General Fund (GF) and Housing Revenue Account (HRA). The previous capital strategy was approved by the council on 25 February 2020. The strategy is focused on providing a framework for delivery of capital expenditure plans over a 10-30 year period.

 

Decision of the Executive Councillor for Finance and Resources

 

i.      To recommend Council approved the Capital Strategy as set out in the officer report.

ii.               Noted the summary capital programme

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

The Committee made the following comments in response to the report:

i.      Noted the report proposed the end of revenue funding of capital programme, which was a substantial change. Questioned the financial impact of borrowing over time and if there would be a burden on the revenue budget.

ii.      Noted commitment to building 1000 new council homes to Passivhaus standards but only where this was feasible.

iii.   Referred to ‘Doughnut economics’ which looked at what helped address economic issues and what was sustainable.

iv.  Referred to the Asset Management Plan and noted that maintenance did not appear to be done on a regular basis and commented this could lead to increased costs and carbon foot print by the time the works were completed.

v.    The New Homes Bonus used to be seen as funding for capital development but not anymore.

vi.  Thanked the Finance Team as they had maintained the Council in a good financial position so felt a new approach could be tried.

vii.Asked what could be done to encourage development of officers especially Planning Officers.

 

In response the Head of Finance said the following:

i.      Agreed that there was a fundamental change to the way the council would fund its capital programme however it created a revenue saving to the council, £2.3 million would be returned to the revenue budget for service delivery. There would be a number of capital receipts totalling £25 million in the next 5 - 10 years. Work had been undertaken with services to identify capital works although this would need to be revisited and extended. Where borrowing would increase the revenue pressure, this would be reviewed at the Medium-Term Financial Strategy.

ii.    Could not say how many councils used revenue resources to fund their capital programmes but considering the number of councils who borrow, and that borrowing can only be used to fund capital expenditure, there could not be many councils who had the capacity to do so.

iii.   Now was a good time to make changes to the way in which the capital programme was funded as there were significant challenges ahead.  This linked to the transformation programme and was an opportunity to consider whether the council needed all the assets it had.

 

In response the Executive Councillor for Finance and Resources said the following:

i.      Their ambition was to build the new council homes to Passivhaus standards however this was where possible. Hoped would be operating on zero carbon as soon as possible but this had to be balanced against being able to build 1000 new council homes.

ii.    The Council were investigating the costs to retrofit council housing stock so that they were carbon neutral.

iii.   The recruitment and retention of staff was vital. The Planning Department was currently fully staffed. There had been some work carried out regarding ‘golden hellos’.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Caroline Ryba


08/02/2021 - Delivery of General Fund Property Development Programme ref: 5201    Recommendations Approved

To approve the proposed approach to bringing forward the Council's General Fund Development programme.

Decision Maker: Executive Councillor for Transformation

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision

The Officer’s report set out a proposal regarding the Delivery of General Fund Property Development Programme

 

Decision of Executive Councillor for Finance and Resources

      i.          Approved Officer’s recommendation

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Dave Prinsep


28/01/2021 - Update on the Work of Key External Partnerships ref: 5200    Recommendations Approved

To continue to work with the Health and Wellbeing Board and Cambridge Community Safety Partnership to ensure that public agencies and others can together address the strategic issues affecting Cambridge and that the concerns of Cambridge citizens can be addressed.

Decision Maker: Executive Councillor for Communities.

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

The Officer’s report provided an update on the work of the Health and Wellbeing Board and Cambridge Community Safety Partnership as a part of the Council’s commitment given in its “Principles of Partnership Working”.

 

The rise of the pandemic this year has disrupted some of the planned activity of the partnerships to allow the wider systems to focus on the immediate priorities of responding to the pandemic and planning for future recovery and resilience.

 

During this time partnership working both with other public agencies and local communities has become more important than ever as new arrangements and ways of working have emerged. This report, however, looks at the business of the partnerships in question and does not look to these wider partnership arrangements, which have been the subject of other papers to members.

 

Decision of Executive Councillors

      i.          The Executive Councillor for Communities agreed to continue to work with the Cambridgeshire Health and Wellbeing Board and the Cambridgeshire and Peterborough Joint Committees to ensure that public agencies and others can come together to address the strategic issues affecting Cambridge City, and that the concerns of citizens are heard.

     ii.          The Executive Councillor for Transport and Community Safety agreed to continue to work with the Community Safety Partnership to ensure that public agencies and others can come together to address the strategic issues affecting Cambridge City, and that the concerns of citizens are heard.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The committee made no comments in response to the report from the Head of Corporate Strategy.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillors approved their recommendations.

 

Conflicts of Interest Declared by the Executive Councillors (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillors.

Lead officer: Graham Saint


28/01/2021 - Impact of the Covid-19 Pandemic on BAME Communities in Cambridge During 2020 ref: 5199    Recommendations Approved

To note the report.

Decision Maker: Executive Councillor for Communities.

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

The Council passed a motion on 16 July 2020 in support of Black Lives Matter. One of the actions identified in the motion was to: “Request from the Director of Public Health a report on the impact of the Covid-19 pandemic on BAME communities in Cambridge by the end of 2020, to be reviewed in the Environment and Community scrutiny committee, and shared with BAME community representatives.” The report from Public Health is attached as Appendix A to the Officer’s report.

 

In addition, the Officer’s report provided details around how Cambridge City Council has been supporting Black, Asian, and Minority Ethnic communities in 2020 during the coronavirus pandemic, especially relating to sharing Public Health messaging through community leaders.

 

Decision of Executive Councillor for Communities

Noted the content of the Officer’s report and Appendix A.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Equality & Anti-Poverty Officer.

 

The Director of Public Health said the following in response to Members’ questions:

      i.          Public Health see vaccination take-up as a key priority in overall control of Covid and are offering support to the NHS that is leading on the vaccination work.

     ii.          There is indication of vaccination hesitance for different groups in the community, especially some BAME groups.

   iii.          Since the start of the pandemic, Public Health has worked closely with the network of district and city councils across Cambridgeshire and Peterborough to develop links with a range of community leaders trusted by different ethnic minority communities. Where there have been updates to Public Health messaging this has been co-produced with residents. For instance, there have been video blogs produced in different languages and read by community leaders.

   iv.          Referred the committee to weekly Covid-19 Gold Group updates on the Covid situation in the city. Suggested councillors liaised with the Strategic Director (who sat on Covid Gold Group) and council officers to pass on ‘soft’ data on how best can work together to help engage different communities in the take-up of vaccinations.

 

The Committee unanimously resolved to endorse the recommendation.

 

The Executive Councillor approved the recommendation.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Helen Crowther


28/01/2021 - Use of the Anti-Poverty Responsive Budget ref: 5198    Recommendations Approved

To extend the use of the Council's Anti-Poverty Responsive Budget to include projects delivered by community organisations.

Decision Maker: Executive Councillor for Communities.

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

The Officer’s report recommended extending the scope of the council’s Anti-Poverty Responsive Budget to include projects delivered by community groups as well as those delivered or managed by council services. This would represent a change from the criteria agreed when the fund was proposed in a committee report in June 2018.

 

Decision of Executive Councillor for Communities

Agreed that the council’s Anti-Poverty Responsive Budget can be used for community-led as well as council-led projects that help deliver the objectives of the Anti-Poverty Strategy.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Corporate Strategy.

 

The Head of Corporate Strategy said the following in response to Members’ questions:

      i.          The budget process set out if funding was allocated to support projects or not. The Officer’s report set out how it would be used if so.

     ii.          The funding, if allocated through the Budget-Setting Report would effectively be held in reserve in case it were needed.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Andrew Limb


28/01/2021 - Community Grants 2021-22 ref: 5197    Recommendations Approved

Approve Community Grants for 2021-22.

Decision Maker: Executive Councillor for Communities.

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

This was the annual report for the Community Grants fund for voluntary, community, and not for profit organisations. It provided an overview of the process, eligibility criteria and budget in Section 3 and Appendix 1 detailed the applications received with recommendations for 2021-22 awards.

 

Decision of Executive Councillor for Communities

      i.          Approved the Community Grants to voluntary and community organisations for 2021-22, as set out in Appendix 1 of this report, subject to the budget approval in February 2021 and any further satisfactory information required of applicant organisations.

     ii.          Approved the following grants for 2020-21 as detailed in Section 4:

a.    £15,000 – Cambridge Online (devices and data).

b.    £10,000 – Cambridge Sustainable Food (hygiene and food supplies).

c.    £20,000 – Cambridgeshire Community Foundation (Coronavirus Fund donation for City projects).

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Community Funding and Development Manager.

 

The Community Funding and Development Manager said the following in response to Members’ questions:

      i.          Community grants were not specifically aimed at supporting projects that supported biodiversity. Projects may impact indirectly on environmental policy. Grants were awarded to projects that met assessment criteria. The Community Funding and Development Manager offered to liaise with Councillors about this after the committee.

     ii.          Officers actively monitored groups, funding applications and what funding could be given to support projects  that would make a difference for residents. The intention was to provide maximum flexibility in awarding grants.

   iii.          Officers worked with other teams to provide a joined up signpost on what funding was available so people could be directed to apply to another stream if one was unsuitable.

 

The Committee resolved by 7 votes to 0 to endorse the recommendations.

 

Councillor Hadley did not take part in the vote.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Jackie Hanson


28/01/2021 - Public Art Commission and Strategy ref: 5196    Recommendations Approved

Committee have considered previous reports relating the commissioning of public art and the development of strategy. The report will outline work completed in developing a Public Art Strategy, which will propose a framework and associated principles when commissioning new public art; and make recommendations on making effective and timely use of existing time-limited S106 contributions.

Decision Maker: Executive Councillor for Communities.

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

The Executive Councillor asked the committee to note the death of a member of the public art panel.

 

Matter for Decision

In June 2018, Environment and Community Services Scrutiny Committee considered a report that set out the future aspirations for public art in the City, and the need to update the Public Art Supplementary Planning Document (SPD), in light of changes to the national planning system and planning regulations, and to support the new Local Plan. The report included the requirement to undertake an evaluation process and have a ‘Big conversation’[1] about public art to inform future Policy work.

 

Following a process of evaluation through 2019/20, the Officer’s report sets the direction of travel to develop a Public Art Strategy (Strategy) for Cambridge and makes recommendations on the process and methodology required to ensure that Cambridge continues to be at the forefront of public art commissioning and delivery.

 

The Officer’s report set out the work that has been undertaken so far, and the work to be completed to secure the Strategy and future policy for public art provision in Cambridge.

 

Decision of Executive Councillor for Communities

      i.          Supported the use of the draft Manifesto for public art in Cambridge and the process set out in the report for researching and developing new public art policy.

    ii.          Approved:

a.    The process for taking the work forward, including the formation of a cross departmental Working Group.

b.   The Terms of Reference for the Working Group set out at 4.2.

c.    The use of consultation and research through events and a public survey, to test the draft manifesto and support the development of Policy.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Streets and Open Spaces Development Manager.

 

The Streets and Open Spaces Development Manager said the following in response to Members’ questions:

      i.          Officers could revisit the manifesto text to clarify links between public art, health benefits and biodiversity.

     ii.          An Equality Impact Assessment will be undertaken on artists.  Procurement rules can be used to focus on people with the required characteristics such as able to represent the local community.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

 



[1] Proposed for February to March 2021

Lead officer: Alistair Wilson


28/01/2021 - Review of Use of the Regulation of Investigatory Powers Act ref: 5195    Recommendations Approved

To review the Council’s use of powers under the Regulation of Investigatory Powers Act.

Decision Maker: Executive Councillor for Open Spaces and City Services

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

A Code of Practice introduced in April 2010 recommends that Councillors should review their authority’s use of the Regulation of Investigatory Powers Act 2000 (RIPA) and set its general surveillance policy at least once a year. The Executive Councillor for Transport and Community Safety and Environment and Community Scrutiny Committee last considered these matters on the 16 January 2020.

 

The City Council has not used surveillance or other investigatory

powers regulated by RIPA since February 2010.

 

The Officer’s report set out the Council’s use of RIPA and the present surveillance policy.

 

Decision of Executive Councillor for Transport and Community Safety

      i.          Reviewed the Council’s use of RIPA set out in paragraph 3.5 of the Officer’s report.

     ii.          Noted and endorsed the steps described in paragraph 3.7 and in Appendix 1 to ensure that surveillance is only authorised in accordance with RIPA.

   iii.          Approved the general surveillance policy in Appendix 1 to this report.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The committee made no comments in response to the report from the Officer.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Tom Lewis


28/01/2021 - Developing a Litter Strategy for the City ref: 5194    Recommendations Approved

To develop a litter strategy for Cambridge in accordance with the proposed principles and methodology detailed in the Officer report.

Decision Maker: Executive Councillor for Climate Action and Environment

Decision published: 18/05/2021

Effective from: 28/01/2021

Decision:

Matter for Decision

The Officer’s report made recommendations on the development of a Litter Strategy for Cambridge City.

 

The Strategy would comprise of four key parts:

      i.          A strategic vision including a set of principles and policies.

     ii.          An appraisal of current service issues identifying areas of opportunity and setting out a current position statement.

   iii.          A review of current and potential future behavioural change activities, including awareness raising, education and enforcement, to help deliver the Strategy.

   iv.          An action plan which sets out a phased programme of activity to deliver the Strategy.

 

Decision of Executive Councillor for Climate Change, Environment and City Centre

      i.          Supported the development of a litter strategy for Cambridge as outlined in the report.

     ii.          Approved the terms of reference set out at 4.3 of the Officer’s report:

a.    The programme of work to achieve the Strategy as set out in the Project Initiation Document (appendix A) subject to approval by Business Transformation Board.

b.    The use of community and stakeholder engagement and

c.    Research to support the development of the Strategy.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Streets and Open Spaces Development Manager.

 

The Streets and Open Spaces Development Manager said the following in response to Members’ questions:

      i.          The Strategy would introduce new recycling initiatives.

     ii.          There was no data at present on where bins would be located or how often they would be emptied. The intention was to look at where efficiencies could be gained based on consultation feedback.

 

The Executive Councillor welcomed recommendations on bin locations and litter hot spots from the public.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Lead officer: Alistair Wilson


08/02/2021 - Combined Authority Update ref: 5193    Recommendations Approved

To enable the Committee to scrutinise the Council's representative on the Combined Authority.

Decision Maker: Executive Councillor for External Partnerships

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The Officer’s report provided an update on the activities of the Cambridgeshire and Peterborough Combined Authority since the 5 October 2020 Strategy and Resources Scrutiny Committee.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the update provided on issues considered at the meetings of the Combined Authority Board held on the 25 November (reconvened on 27 November 2020) and on 27 January 2021.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Corporate Strategy.

 

The Committee made the following comments in response to the report:

i.               Noted from the November Combined Authority Board meeting that a special purpose vehicle had been created for the Cam Metro project. Questioned the amount of money being spent on this project. Commented that the financial commitments being entered into were significant.

ii.             Noted that 3 affordable housing schemes had not received funding and thought that they would have received funding.

 

In response the Executive Councillor for Strategy and External Partnerships said the following:

i.               He had voted against the setting up of a special purpose vehicle for the Cam Metro project.

ii.             Noted that there were a number of affordable housing schemes which were being stalled.  Ministers were waiting for the Combined Authority Mayor to respond to a letter.

iii.            Welcomed the work undertaken on the University of Peterborough.

 

The Committee noted the recommendations.

 

The Executive Councillor noted the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Lead officer: Andrew Grant


08/02/2021 - King's Parade - Vehicular Access Restrictions ref: 5189    Recommendations Approved

To determine the preferred way forward when the legal basis for the existing experimental scheme comes to an end in July 2021.

Decision Maker: Executive Councillor for Open Spaces and City Services

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The report sought the Executive Councillor for Transport and Community Safety’s support for work to enable the existing temporary barrier apparatus to remain in place from July 2021, whilst a more suited longer-term solution is developed.

 

Decision of the Executive Councillor for Transport and Community Safety

 

i.               Noted the outcomes of public and stakeholder engagement and consultation, and behavioural monitoring, on the interim scheme introduced from January 2020;

ii.             Noted the impact of the Covid-19 pandemic on every-day life and visitor numbers to the city, and the limitations on undertaking a fully comprehensive evaluation of the scheme’s effects, through 2020;

iii.            Supported a request to Cambridgeshire County Council for Traffic Regulation Orders to become permanent, enabling the existing controls and a fuller appraisal of their effects to continue beyond 13th July 2021;

iv.           Requested that officers continue to investigate and develop a more sympathetic and suited longer-term solution that addresses the primary limitations of the existing interim scheme and aligns with parallel work with partner organisations and groups to better manage access to the city-centre.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Public Realm Engineering & Project Delivery Team Leader.

 

The Committee made the following comments in response to the report:

i.               Noted that more people disagreed that the barrier improved safety and the environment. The current barrier needed to be replaced with something better. Expressed concern that the committee were being asked to make a restriction permanent and that the current barrier’s location may not be the most suitable permanent location. Questioned why the County Council as Highway Authority were not leading on this project.

ii.             Noted that a minority of consultation responses felt that the barrier provided safety and environmental improvements. Noted that work could be done to see if the barrier could be located somewhere else, but a barrier needed to be present to protect the public.  Noted that the visual impact was not good and a longer-term solution was needed. Disabled drivers needed to be considered.

iii.            Noted that the threat of terrorism needed to be taken seriously but also noted the impact the control would have on the architecture in the area.

iv.           Noted that cyclists felt the barrier made them feel less safe.

v.             Noted at section 6.9 of the officer’s report that there was little change in the personal injury reports. Also noted that 2020 was an unusual year and the respondents to the consultation may not reflect those if it was undertaken in more usual times.

 

In response the Public Realm Engineering & Project Delivery Team Leader said the following:

i.               The interim scheme had shown potential benefits of the barrier controls. Noted the consultation responses provided mixed views on the barrier. It was hoped that the negative features of the temporary barrier could be addressed in any replacement scheme which came forward.

ii.             Temporary and experimental orders had a maximum duration of 18 months this being considered a reasonable period to be able to test the benefits of the controls. After 18 months the controls are removed or made permanent.

iii.            The County Council were a party to the discussions and were supportive of bringing the controls forward. The City Council would lead on the introduction of controls because the City Council understood the city’s needs more than the County Council.

iv.           The number of personal injury accidents did fluctuate, and it was better to judge this based on 3-5 year period. Personal injuries in the area were running at 1-2 per year. Noted in 2019 there were 4 cases. The County Council did not have any personal injury cases recorded however was aware from a consultation response that there had been a cycling conflict incident. It seemed that the personal injury rates were similar to the rates before the temporary barrier was put in place.

 

The Executive Councillor for Transport and Community Safety commented:

        i.              Work was in place for a new barrier location, the current location was not fixed.

      ii.               Kings Parade was identified as a high-risk area.

    iii.               Work was on-going and the public would be consulted on the final design to ensure that it suited the city and the historic core.

 

The Committee voted on recommendations 2.1 (i), (ii) and (iv) these were endorsed unanimously.

 

The Committee voted on recommendation 2.1 (iii) this was endorsed by 4 votes to 0.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Lead officer: John Richards


08/02/2021 - Cambridge North East ref: 5192    Recommendations Approved

Update on programme and core site summary baseline business plan.

 

Information report, no decision required.

Decision Maker: Executive Councillor for External Partnerships

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision

The report provided an update on the North East Cambridge (NEC) programme and outlined progress against the three key projects associated with its strategic regeneration.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the update on progress across the programme

ii.             Noted the progress against the projects which are managed in line with their statutory and legal governance and management arrangements.

iii.            Noted that a further update will be submitted to Strategy and Resources committee in 2022 (any reserved matters decision requirements will be reported to the relevant Committee and Anglian Water’s Board as required)

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Strategic Director.

 

The Committee made the following comments in response to the report:

i.               Noted a dip in housing provision since the Darwin Green development as there were no other major schemes which had been brought forward.

ii.             The NEC development was an important site which was adjacent to the city and was in a sustainable location but there was still a lot of work which needed to be done to address sustainability aspects of the development.

iii.            Asked for clarification regarding the density of the development.

 

In response the Strategic Director said the following:

i.               The proposals regarding the density of the development were still at an early stage; a balance was required between the needs of a new district and any planning framework determined. On the core part of the site there would be a normal range of housing with 2-3 storeys, 4-6 storeys and 8 storeys. The project was still in the early stages.

 

The Committee endorsed the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Lead officer: Fiona Bryant


08/02/2021 - Cambridge City Housing Company Update ref: 5191    Recommendations Approved

As shareholder, to inform the Board of Directors of Cambridge City Housing Company of the comments of the Council for consideration in finalising the Business Plan for the Company.

Decision Maker: Executive Councillor for External Partnerships

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

The report presented an update on the Council’s intermediate housing company, Cambridge City Housing Company Limited (CCHC).

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the comments of the Strategy & Resources Scrutiny Committee on the draft Business Plan; and

ii.             Informed the Board of Directors of Cambridge City Housing Company of the comments of the Strategy & Resources Scrutiny Committee/Council for consideration in finalising the Business Plan

iii.            Requested a further review of the Housing Company’s acquisition policy and future plans prior to the Council’s loan refinancing due in April 2022.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Finance.

 

The Committee made the following comments in response to the report:

i.               Noted that when the Housing Company was originally set up, properties were put into the company which the council intended to let at sub-market rent. Asked what level this was in relation to market rent.

ii.             Noted that properties released from the Housing Revenue Account which were used to house homeless people was an expansion of Town Hall lettings which was previously run through the private sector. The existing programme intended to provide sub-market rents.

 

The Scrutiny Committee resolved by 5 votes to 0 to exclude members of the public from the meeting on the grounds that, if they were present, there would be disclosure to them of information defined as exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.  Responses to the members’ questions are not included within the minutes as these were provided during exempt session.

 

The Committee unanimously endorsed the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Lead officer: Dave Prinsep


08/02/2021 - Update on the Work of Key External Partnerships ref: 5190    Recommendations Approved

To continue to work with the key partnerships so that together the Council and its partners can address the strategic issues affecting Cambridge, to the overall benefit of citizens.

Decision Maker: Executive Councillor for External Partnerships

Decision published: 18/05/2021

Effective from: 08/02/2021

Decision:

Matter for Decision 

This report provided an update on the work of the following partnerships:

        The Cambridgeshire and Peterborough Combined Authority (including the Business Board)

        Greater Cambridge Partnership

        Fast Growing Cities

        London-Stanstead-Cambridge Consortium, and the

        Cambridge – Milton Keynes – Oxford Arc.

 

Decision of the Executive Councillor for Strategy and External Partnerships

 

i.               Noted the contents of the report and agreed to continue to work with the Greater Cambridge Partnership, Cambridgeshire and Peterborough Combined Authority, Fast Growing Cities, London-Stanstead-Cambridge Consortium and the Cambridge – Milton Keynes – Oxford Arc, so that the Council and its partners can address the strategic issues and challenges affecting Cambridge City, to the overall benefit of citizens.

 

Reason for the Decision

As set out in the Officer’s report.

 

Scrutiny Considerations

 

Any Alternative Options Considered and Rejected

Not applicable

 

Scrutiny Considerations

The Committee received a report from the Head of Corporate Strategy.

 

The Committee made the following comments in response to the report:

i.               Noted the County Council had put a number of residents parking schemes on hold. Asked whether there was any progress on this. Noted a motion had been tabled regarding this at the last County Council Full Council meeting.

ii.             Asked for an update on the Combined Authority’s affordable housing programme and Eastern Access project.

iii.            Noted the Combined Authority were running an e-scooter pilot and asked whether there was a public process for people to be able to provide feedback.

iv.           With regards to the Cambridge to Oxford Arc noted concerns regarding sustainability of water supply and that earlier reports of the Arc stated that water usage could double which could impact on ecological issues.

 

In response the Executive Councillor for External Partnerships said the following:

i.               Expressed disappointment regarding the County Council’s decision to put residents parking schemes on hold. Noted funding was still available and that a couple of schemes had been implemented.

ii.             Had questioned the Mayor on what had happened to the £45 million of the £100 million affordable housing scheme. The Combined Authority Mayor had stated that the scheme was about to be approved however he was not persuaded that the Civic Servants were persuaded. There had been a good response to the Eastern Access Project consultation and the dialogue would continue. There were a range of issues affecting the eastern wards. Improvements were required on Newmarket Road.

iii.            The Cambridge to Oxford Arc wasn’t a massive growth zone; there were issues regarding connectivity and different needs of specific sections. A document had been published looking at the impact on Chalk Streams which was also being considered as part of the Joint Local Plan. Noted that the Liberal Democrat amendment regarding water conservation options for the existing housing stock had been supported at Housing Scrutiny Committee.

 

The Executive Councillor for Transport and Community Safety said the following:

        i.              Would discuss with officers how information could be put on the City Council’s website to advise members of the public to direct any feedback regarding the Combined Authority’s e-scooter pilot scheme to Voi and the Combined Authority.

 

The Committee noted the recommendations.

 

The Executive Councillor noted the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted) 

No conflicts of interest were declared by the Executive Councillor.

 

 

Lead officer: Graham Saint


29/01/2021 - ***ROD:Response to Government Consultation - Supporting Housing Delivery & Public Service Infrastructure ref: 5177    Recommendations Approved

1. To agree the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure (see Appendix 1). The response has been prepared jointly with South Cambridgeshire District Council.
2. To delegate any further minor editing changes to the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure to the Joint Director for Planning and Economic Development where they are technical matters.

Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure

Decision published: 29/01/2021

Effective from: 29/01/2021

Decision:

Matter for Decision:

 

1.    To agree the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure (see Appendix 1). The response has been prepared jointly with South Cambridgeshire District Council.

2.     To delegate any further minor editing changes to the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure to the Joint Director for Planning and Economic Development where they are technical matters.

 

Why the decision had to be made (and any alternative options):

The Government is consulting on changes to the planning system. The three main proposals are:

  • The introduction of a new permitted development right (PDR) for a change of use to residential to create new homes
  • To amend existing PDRs for schools, colleges and universities, hospitals and prisons, and a new streamlined planning application process for hospitals, schools and prisons
  • The approach to simplifying and consolidating existing PDRs following changes to the Use Classes Order.

 

The consultation materials are available online:

https://www.gov.uk/government/consultations/supporting-housing-delivery-and-public-service-infrastructure  

 

The deadline for comments is 28 January 2021.

The Executive Councillor’s decision(s):

That the Executive Councillor for Planning Policy and Open Spaces:

 

  1. Agreed the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure (see Appendix 1). The response has been prepared jointly with South Cambridgeshire District Council.
  2. Delegated any further minor editing changes to the response to the Government’s Consultation - Supporting Housing Delivery & Public Service Infrastructure to the Joint Director for Planning and Economic Development where they are technical matters.

 

Reasons for the decision:

The deadline for the submission of comments to the consultation is 28 January 2021.

Scrutiny consideration:

The Chair and Spokesperson of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised.

Report:

Appendix 1 which can be viewed at the link below

https://democracy.cambridge.gov.uk/ecSDDisplay.aspx?NAME=SD1580&ID=1580&RPID=67994079

 

Conflicts of interest:

None

Comments:

No adverse comments were made.

 

Lead officer: Bruce Waller


28/01/2021 - ROD Discretionary Self-Isolation Payments - revised ref: 5178    Recommendations Approved

To approve the revised framework for Discretionary Self-Isolation Payments.

Decision Maker: Executive Councillor for Transformation

Decision published: 29/01/2021

Effective from: 28/01/2021

Decision:

CAMBRIDGE CITY COUNCIL

 

Officer Urgent Decision - Record

 

Discretionary Self-Isolation Payments - revised

Decision(s) taken:

To approve the revised framework for Discretionary Self-Isolation Payments.

Decision of:

Strategic Director 2 (Suzanne Hemmingway)

Date of decision:

 

Reference:  

28 January 2021

 

2021/OfficerUrgent/SR/01

 

 

Matter for Decision:

Increased funding from central government (effective from 14 December 2020) of £7,917 increases the maximum awards that can be paid from 59 to 75. Revised changes with effect from 14 December 2020:

 

  • Increase the maximum earnings rate to £37,400 for households with children
  • Increase allowed capital held to £6,000
  • Requirement to pay commercial rent or mortgage
  • Introduce significant financial hardship category

 

Since inception, this is the third urgent decision request in a rapidly changing environment, including changes in funding. The scheme has been extended by government to 31 March 2021 and funding is under review. Delegation is sought to allow Head of Revenues and Benefits to make changes to the discretionary criteria as needed.

 

During the course of this scheme and any changes to it, the Ex Cllr for F&R will be kept informed’

 

Any alternative options considered and rejected:

The decisions are based on the latest modelling and information at 28 January 2021 and will be kept under review.

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary as there are no meetings of Strategy and Resources Committee within a reasonable timeframe and taking into account the current national situation it is unclear when this could be possible. 

 

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The Executive Councillor was consulted prior to the decisions taken. 

 

There are no budgetary implications as Cambridge City Council has been given funding to administer and pay these awards.

Reference:

 

Contact for further information:

Suzanne Hemmingway, Strategic Director 01223 457461  Suzanne.Hemingway@cambridge.gov.uk

 

 

Lead officer: Suzanne Hemingway


04/12/2020 - ***** ROD Discretionary Self-Isolation Payments - revised ref: 5179    Recommendations Approved

To approve the revised framework for Discretionary Self-Isolation Payments.

Decision Maker: Executive Councillor for Transformation

Decision published: 29/01/2021

Effective from: 04/12/2020

Decision:

CAMBRIDGE CITY COUNCIL

 

Officer Urgent Decision - Record

 

Discretionary Self-Isolation Payments - revised

 

Decision(s) taken:

To approve the revised framework for Discretionary Self-Isolation Payments.

Decision of:

Strategic Director 2 (Suzanne Hemmingway)

 

Decision ref:

 

Date of decision:  

 

2020/OfficerUrgency/SR/17

 

4 December 2020

 

 

Matter for Decision:

To establish revised criteria for entitlement to Discretionary Self-Isolation Payments (above prescribed requirements) to enable awards to be made from 12 October 2020.

Any alternative options considered and rejected:

Other options rejected are included in the briefing paper.

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary as there are no meetings of Strategy and Resources Committee within a reasonable timeframe and taking into account the current national situation it is unclear when this could be possible.  Document Officer Urgent Decision 4.12.2020 Revised - Discretionary Self-Isolation Payments - Cambridge Council

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The Chief Executive and Executive Councillor were consulted prior to the decisions taken. 

 

There are be budgetary implications as Cambridge City Council has been given funding to administer and pay these awards.

 

 

Contact for further information:

Suzanne Hemmingway, Strategic Director 01223 457461  Suzanne.Hemingway@cambridge.gov.uk

 

 

Lead officer: Naomi Armstrong