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Decisions published

26/09/2019 - HRA Asset Management Strategy ref: 5072    Recommendations Approved

To approve and adopt the revised HRA Asset Management Strategy.

Decision Maker: Executive Councillor for Housing and Homelessness

Decision published: 26/02/2020

Effective from: 26/09/2019

Decision:

Matter for Decision

A comprehensive review of the previous Housing Revenue Account (HRA) Asset Management Strategy (AMS) had been completed and the strategy would replace the previous version dated 2012.

 

Decision of Executive Councillor for Housing

     i.        Approved the Housing Revenue Account Asset Management Strategy 2019/20 to 2024/25

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Housing Maintenance and Assets and the Asset Manager, Business Transformation.

 

Councillor Cantrill sought clarification regarding a report that had gone to the Civic Affairs Committee and had shown some breaches of Gas Certification. Whilst accepting that the situation had been rectified very quickly, it raised doubts regarding confidence in the process. How had an unlawful situation been allowed to occur?

 

The Head of Housing Maintenance and Assets confirmed that at the point of sign up, the properties had had a valid certificate. Problems had arisen at the annual review point as the properties had not been added to the correct systems. The Head of Housing Mantenance and Assets undertook to circulate the Civic Affairs Committee report to Members of this Committee.

 

The Strategic Director (SH), the Head of Housing Maintenance and Assets, the Asset Manager, Business Transformation and the Assistant Head of Finance and Business Manager said the following in response to Members’ questions:

     i.        The Council was not always in a position to repurchase a shared ownership property. 

    ii.        Retrofitting Solar-power units to existing, tenanted blocks would be a large investment and was not current policy. However, it could be considered in the future as part of a programme of works to bring poor energy rated properties up to standard.

  iii.        Confirmed that costs against Keepmoat for delays in delivering new properties and snagging issues were being pursued.

  iv.        Confirmed that a range of methods were used to gather customer feedback of repairs.

   v.        The Asset Manager, Business Transformation undertook to investigate and confirm that similar feedback was gathered from leaseholders when rechargeable repairs were undertaken.

  vi.        Confirmed that approximately of 82 of the initial 500 new council properties would be fitted with individual gas boilers. The remainder would use alternative heat sources.

 vii.        Confirmed that the Audit Report received by the Civic Affairs Committee had not highlighted any critical faults. A service review would build in additional safeguards regarding fire safety for the future.

 

Councillor Porrer proposed and Councillor Cantrill seconded the following amendment (Text in italic to be inserted at the end of Section One of the report):

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee expresses its concern at the findings of the report, in these key areas of building safety.

 

To prioritise safely works across the housing estate, completing these works as a matter of urgency, in particular:

Confirmation of electrical testing certificates across all properties

Confirmation of gas safety certificates across all properties

Fire door inspections and replacements

Installation of heat detectors

Installation of emergency lighting in those blocks currently without this

 

The committee asks officers to provide a written update on a monthly basis to the Chair and Spokes.

 

Council Cantrill stated that the amendment would change priorities rather than requiring additional funding.

 

Councillor Todd-Jones proposed and Councillor Smart seconded an amendment to Councillor Porrer’s amendment as follows (struck through wording removed and text in bold added):

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee expresses its concern at the findings of the report, in these key areas of building safety further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

To prioritise safely works across the housing estate, completing these works as a matter of urgency, in particular:

Confirmation of electrical testing certificates across all properties

Confirmation of gas safety certificates across all properties

Fire door inspections and replacements

Installation of heat detectors

Installation of emergency lighting in those blocks currently without this

 

The committee asks officers to provide a written update on a monthly basis to the Chair and Spokes.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders’ safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress can be provided to Opposition Spokes and the Chair(s) of the committee.

 

Officers stated that they were happy to work with Members and to regularly supply any information required.

 

Councillor Porrer was not opposed to the suggested changes to her amendment but suggested that dates should be added and updates circulated to all Members of the Committee for added clarity as follows (struck through wording removed and text in bold added): 

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders’ safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice. Officers will update the Committee in January.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress can will be provided to Opposition Spokes and the Chair(s) all Members of the committee.

 

The Committee unanimously resolved to endorse the amended amendment to the report. Final wording as follows:

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice. Officers will update the Committee in January.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress will be provided to all Members of the committee.

 

The Committee resolved unanimously to endorse the recommendation.

 

The Executive Councillor approved the recommendation.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

 

No conflicts of interest were declared by the Executive Councillor.

 

Lead officer: Lynn Bradley


26/09/2019 - Update on the Programme to Build new Council Homes Funded Through the Combined Authority ref: 5075    Recommendations Approved

Regular update showing the HDA's progress against the 500 homes target. The report will include an update on the contractual arrangements with the Cambridge Investment Partnership and will also include a decision on a change to the home-loss policy.

Decision Maker: Executive Councillor for Housing and Homelessness

Decision published: 26/02/2020

Effective from: 26/09/2019

Decision:

Matter for Decision

     i.        The report provided an update on the programme to deliver 500 Council homes with funding from the Combined Authority.

    ii.        All 500 homes had now been identified and the HDA was focusing its efforts on delivering the schemes in the programme.

  iii.        The Council now had 162 Council rented homes being built on site and was forecasting a further 176 due to start by the end of financial year 2019/20.

  iv.        14 homes of the City Council programme had now been completed across three sites.

   v.        There had been a change in the approach to contract arrangements for schemes developed by the Cambridge Investment Partnership which is detailed in Appendix 3.

 

Decision of Executive Councillor for Housing

     i.        Noted the continued progress on the delivery of the Combined Authority programme.

    ii.        Noted the funding structure for the Combined Authority programme.

  iii.        Approved the revised approach to land transactions for schemes developed by the Cambridge Investment Partnership as described in Appendix 3.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

 

The Committee received a report from the Head of Housing Development Agency.

 

Officers confirmed that a Housing Tour for all Members of the Committee would be arranged shortly.

 

The Head of Housing Development Agency said the following in response to Members’ questions:

     i.        Confirmed the tenure mix across the Mill Road site as single tenure block with the blocks mixed across the site.

    ii.        Confirmed that a planning application was expected shortly for the Meadows site.

  iii.        Stated that the utility cost across the Mill Road site would be at a flat rate and that the Council was seeking the best rate for the standing charges.

 

The Strategic Director (FB) stated the following in response to Members’ questions:

       i.        Confirmed that the team had worked very hard to progress sites as quickly as possible.

     ii.         Stated that the clustering policy was currently under review.

    iii.        The tenure mix across new sites was seeking to establish mixed and diverse communities but needed to be flexible to suit different locations.

 

Councillor Executive Councillor for Housing stated that any transfer funding required to progress the Meadows Scheme would be small.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

 

Lead officer: Claire Flowers


26/09/2019 - Housing Revenue Account (HRA) Medium Term Financial Strategy ref: 5073    Recommendations Approved

Approval of latest financial assumptions for the HRA financial forecasts, of any in year budgetary changes for the HRA and of the approach to setting the budget for 2020/21.

Decision Maker: Executive Councillor for Housing and Homelessness

Decision published: 26/02/2020

Effective from: 26/09/2019

Decision:

Matter for Decision

A comprehensive review of the previous Housing Revenue Account (HRA) Asset Management Strategy (AMS) had been completed and the strategy would replace the previous version dated 2012.

 

Decision of Executive Councillor for Housing

     i.        Approved the Housing Revenue Account Asset Management Strategy 2019/20 to 2024/25

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Housing Maintenance and Assets and the Asset Manager, Business Transformation.

 

Councillor Cantrill sought clarification regarding a report that had gone to the Civic Affairs Committee and had shown some breaches of Gas Certification. Whilst accepting that the situation had been rectified very quickly, it raised doubts regarding confidence in the process. How had an unlawful situation been allowed to occur?

 

The Head of Housing Maintenance and Assets confirmed that at the point of sign up, the properties had had a valid certificate. Problems had arisen at the annual review point as the properties had not been added to the correct systems. The Head of Housing Mantenance and Assets undertook to circulate the Civic Affairs Committee report to Members of this Committee.

 

The Strategic Director (SH), the Head of Housing Maintenance and Assets, the Asset Manager, Business Transformation and the Assistant Head of Finance and Business Manager said the following in response to Members’ questions:

     i.        The Council was not always in a position to repurchase a shared ownership property. 

    ii.        Retrofitting Solar-power units to existing, tenanted blocks would be a large investment and was not current policy. However, it could be considered in the future as part of a programme of works to bring poor energy rated properties up to standard.

  iii.        Confirmed that costs against Keepmoat for delays in delivering new properties and snagging issues were being pursued.

  iv.        Confirmed that a range of methods were used to gather customer feedback of repairs.

   v.        The Asset Manager, Business Transformation undertook to investigate and confirm that similar feedback was gathered from leaseholders when rechargeable repairs were undertaken.

  vi.        Confirmed that approximately of 82 of the initial 500 new council properties would be fitted with individual gas boilers. The remainder would use alternative heat sources.

 vii.        Confirmed that the Audit Report received by the Civic Affairs Committee had not highlighted any critical faults. A service review would build in additional safeguards regarding fire safety for the future.

 

Councillor Porrer proposed and Councillor Cantrill seconded the following amendment (Text in italic to be inserted at the end of Section One of the report):

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee expresses its concern at the findings of the report, in these key areas of building safety.

 

To prioritise safely works across the housing estate, completing these works as a matter of urgency, in particular:

Confirmation of electrical testing certificates across all properties

Confirmation of gas safety certificates across all properties

Fire door inspections and replacements

Installation of heat detectors

Installation of emergency lighting in those blocks currently without this

 

The committee asks officers to provide a written update on a monthly basis to the Chair and Spokes.

 

Council Cantrill stated that the amendment would change priorities rather than requiring additional funding.

 

Councillor Todd-Jones proposed and Councillor Smart seconded an amendment to Councillor Porrer’s amendment as follows (struck through wording removed and text in bold added):

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee expresses its concern at the findings of the report, in these key areas of building safety further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

To prioritise safely works across the housing estate, completing these works as a matter of urgency, in particular:

Confirmation of electrical testing certificates across all properties

Confirmation of gas safety certificates across all properties

Fire door inspections and replacements

Installation of heat detectors

Installation of emergency lighting in those blocks currently without this

 

The committee asks officers to provide a written update on a monthly basis to the Chair and Spokes.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders’ safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress can be provided to Opposition Spokes and the Chair(s) of the committee.

 

Officers stated that they were happy to work with Members and to regularly supply any information required.

 

Councillor Porrer was not opposed to the suggested changes to her amendment but suggested that dates should be added and updates circulated to all Members of the Committee for added clarity as follows (struck through wording removed and text in bold added): 

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders’ safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice. Officers will update the Committee in January.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress can will be provided to Opposition Spokes and the Chair(s) all Members of the committee.

 

The Committee unanimously resolved to endorse the amended amendment to the report. Final wording as follows:

 

The committee notes the internal audit report on gas and electricity safety compliance that was presented to the July Civic Affairs committee.  The committee further notes that Officers are already proactively dealing with these issues and previously reported to it when the Council discovered that some electrical safety information was missing, requested additional funds to ensure it could rectify the situation.

 

Work on fire safety has been given increased priority, hence the programme to install more heat detectors, and this work is reflected in the Corporate Fire Safety Strategy report to Strategy and Resource Committee in October.

 

As part of the Estate and Facilities Service Review, Officers are also looking at strengthening other areas of Tenant and Leaseholders safety. To that end recommendations will be brought forward from the Review to ensure the service overall is more effective in achieving compliance with safety regulations and best practice. Officers will update the Committee in January.

 

In addition, the new housing IT system is expected to go live in the 2020/2021 financial year, which will assist with improving service delivery and facilitate easier reporting on key areas.

 

Updates on progress will be provided to all Members of the committee.

 

The Committee resolved unanimously to endorse the recommendation.

 

The Executive Councillor approved the recommendation.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

 

No conflicts of interest were declared by the Executive Councillor.

 

Lead officer: Caroline Ryba


23/09/2019 - Kings Parade ref: 5017    Recommendations Approved

Whether to provide funding for a temporary barrier, and associated installation and signage works, to close King’s Parade during an experimental period. £35,000 will be allocated from reserves, and the remaining 50% of the funding will be met by the Greater Cambridge Partnership

Decision Maker: Executive Councillor for Transformation

Decision published: 26/09/2019

Effective from: 23/09/2019

Decision:

Matter for Decision:

Whether to provide funding for a temporary barrier, and associated installation and signage works, to close King’s Parade   during an experimental period. £35,000 will be allocated from reserves, and the remaining 50% of the funding will be met by the Greater Cambridge Partnership

Why the decision had to be made (and any alternative options):

See details detailed in Cambridge Joint Area Committee report 5 March 2019 paragraphs 2.1 – 2.8

https://cambridgeshire.cmis.uk.com/ccc_live/Meetings/tabid/70/ctl/ViewMeetingPublic/mid/397/Meeting/819/Committee/11/Default.aspx

As specified under Part 4C 6.1.1 and 6.1.2 of the Councils Constitution, It was not deemed practical to convene a quorate meeting of Council to take these decisions.

The Executive Councillor’s decision(s):

To provide funding for a temporary barrier, and associated installation and signage works, to close King’s Parade during an experimental period. £35,000 will be allocated from reserves, and the remaining 50% of the funding will be met by the Greater Cambridge Partnership.

Funding is on the understanding that the 10 disabled parking spaces which will be lost have been accepted by the county council officers for relocation on Trumpington St though there is no absolute certainty that they will be possible to provide in the locations outlined in the report.

Reasons for the decision:

As stated in Part 4C section 6.1 of the Councils Constitution, individual members of the Executive ‘may take a decision which is contrary or not wholly in accordance with the budget approved by the full Council if the decision is a matter of urgency’.

It was deemed not practical to convene a quorate meeting of Council to take these decisions.

 

Scrutiny consideration:

The Chair and Spokesperson of Strategy and Resources Scrutiny Committee were consulted prior to the action being authorised.

 

The Chair of the Strategy and Resources Scrutiny Committee agreed the decision was a matter of urgency as required under paragraph 6, Part 4C Budget and Policy Framework Procedure Rule

 

Report:

A Member consultation briefing paper and report detailing the background and financial considerations is attached.

Conflicts of interest:

None

Comments:

This decision will be reported back to the Strategy and Resources Scrutiny Committee on the 07 October 2019.

 

Lead officer: John Richards


26/09/2019 - Local Transport Plan Consultation Response ref: 5018    Recommendations Approved

To agree the Local Transport Plan Consultation Response

Decision Maker: Executive Councillor for Open Spaces and City Services

Decision published: 26/09/2019

Effective from: 26/09/2019

Decision:

Matter for Decision:

To agree the Local Transport Plan Consultation Response.

 

Why the decision had to be made (and any alternative options):

In July 2019, at a meeting of the Planning and Transport Scrutiny Committee, it was recommend by the Committee and approved by the Executive Councillor for Transport and Community Safety to agree the wording of a final joint response and/or any individual response through an out of cycle decision, in consultation with Chair and Spokes.

 

The Executive Councillor’s decision(s):

That the Executive Councillor for Transport and Community Safety Agreed

a.   The Local Transport Plan Consultation joint response with South Cambridgeshire District Council.

Reasons for the decision:

The Devolution Deal of 2017 gave the Combined Authority (CPCA) the role of the Local Transport Authority from Cambridgeshire County Council. One of the key responsibilities of the Local Transport Authority is the development of a new Local Transport Plan (LTP), to set out plans and strategies for maintaining and improving all aspects of the local transport system.

 

The draft Local Transport Plan sets out the vision, goals and objectives (which will define the strategic approach up to 2050) and the policies designed to deliver the objectives. It also identifies a programme of transport schemes to deliver the plans objectives.

 

In summary, as a direction of travel the plan offers very positive outcomes, and provides a solid basis to build on. However, future reviews will need to build on these policies with innovative transport schemes which push boundaries to deliver sustainable transport solutions if the objectives are to be fully achieved. The Draft LTP continues to provide a framework for the transport schemes listed include the Greater Cambridge Partnership transport programme. The inclusion of these schemes is supported as they are important to assist delivery of the current development strategy, and the growth identified in currently Local Plans, including delivery of growth sites on the fringes of Cambridge and at new settlements.

Scrutiny consideration:

The Chair and Spokesperson of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised.

Report:

The Local Transport Plan Consultation Response is attached.

 

The Local Transport Plan Consultation Report to the Planning and Transport Committee on 16 July is attached.

 

 

Conflicts of interest:

None known.

Comments:

No adverse comments were made by the Chair and Spokes within the five day consultation window.

 

Lead officer: Caroline Hunt


17/07/2019 - Acquisition of long leasehold interest in Units 1-10, Nuffield Close, Nuffield Road Industrial Estate, Cambridge, CB4 ref: 5016    Recommendations Approved

Acquisition of long leasehold interest in Units 1-10, Nuffield Close, Nuffield Road Industrial Estate, Cambridge, CB4

Decision Maker: Executive Councillor for Transformation

Decision published: 18/09/2019

Effective from: 17/07/2019

Decision:

CAMBRIDGE CITY COUNCIL

Record of Executive Decision

 

 

 

Decision of:

Councillor Robertson, Executive Councillor for Finance and Resources

Reference:

19/URGENCY/SR/6

Date of decision:            

17 July 2019

Recorded on:  17 July 2019

 

Decision Type:

Key Decision

Matter for Decision:

 

Consider the acquisition of long leasehold interest in Units 1-10, Nuffield Close, Nuffield Road Industrial Estate, Cambridge, CB4 1SS

Why the decision had to be made (and any alternative options):

 

The vendor, required the transaction to complete within 20 working days from receipt of contract documentation and has only offered exclusivity for this period.

The Executive Councillor’s decision(s):

 

Approve the purchase of Units 1-10 Nuffield Close, Cambridge, for £5.0m plus acquisition costs.

Reasons for the decision:

As detailed in the Officers report.

Scrutiny consideration:

The Chair and Spokesperson of Strategy and Resources Scrutiny Committee were consulted prior to the action being authorised.

Report:

A briefing note was submitted to the Executive Councillor (Chair and spokes) and will be reported t the Strategy and Resources Scrutiny Committee on 7 October 2019.

Conflicts of interest:

 

None

Comments:

The decision will be reported back to the Strategy and Resources Scrutiny Committee on 7 October 2019.

 

Lead officer: Philip Taylor


06/09/2019 - Housing Trajectory, Five Year Supply and Statement of Common Ground ref: 5015    Recommendations Approved

1. To agree for the Greater Cambridge Housing Trajectory and Five Year Housing Land Supply – Main Document and Annex to be published on the Council’s website and subject to public consultation for 4 weeks from 16 September to 14 October 2019. The Greater Cambridge housing trajectory and five year housing land supply calculations have been prepared jointly with South Cambridgeshire District Council.
2. To agree a Statement of Common Ground with South Cambridgeshire District Council on the Housing Delivery Test, that will be published as an Appendix to the Housing Delivery Test Action Plan for South Cambridgeshire.

Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure

Decision published: 16/09/2019

Effective from: 06/09/2019

Decision:

Matter for Decision:

1.    To agree for the Greater Cambridge Housing Trajectory and Five Year Housing Land Supply – Main Document and Annex to be published on the Council’s website and subject to public consultation for 4 weeks from 16 September to 14 October 2019. The Greater Cambridge housing trajectory and five year housing land supply calculations have been prepared jointly with South Cambridgeshire District Council.

2.    To agree a Statement of Common Ground with South Cambridgeshire District Council on the Housing Delivery Test, that will be published as an Appendix to the Housing Delivery Test Action Plan for South Cambridgeshire.

Why the decision had to be made (and any alternative options):

In January 2019, the Executive Councillor for Planning Policy and Transport agreed that the Greater Cambridge housing trajectory and five year supply calculations would be agreed by the Executive Member for Planning Policy at Cambridge City Council via a decision outside of a meeting (together with the Cabinet Member for Planning at South Cambridgeshire Council).

 

The Executive Councillor for Planning Policy and Open Spaces decision(s):

 

a.    Agreed to the publication of, and consultation on, the Greater Cambridge Housing Trajectory and Five Year Housing Land Supply – Main Document and Annex;

b.    Agreed the five year housing land supply calculation of 5.3 years for 2019-2024 should be used when making planning decisions from 16 September 2019; and

c.    Approved the Statement of Common Ground with South Cambridgeshire District Council on the Housing Delivery Test, that will be published as an Appendix to the Housing Delivery Test Action Plan for South Cambridgeshire.

Reasons for the decision:

The Greater Cambridge housing trajectory is used by the Councils to calculate their five year housing land supply and to demonstrate that anticipated housing delivery will meet or exceed the housing requirements set out in their Local Plans. The two Councils have an established five year housing land supply until 31 October, as a result of the adoption of the Local Plans in autumn 2018. Ahead of 1 November when the Councils five year housing land supply will no longer be established, the Councils have reviewed and updated their housing trajectory and five year housing land supply calculations, which will be used when making decisions from 16 September 2019, and will also be subject to public consultation as required by national planning policy and guidance for Annual Position Statements.

 

The adopted Local Plan establishes a five year housing land supply until 31 October under national planning policy. A new trajectory is required to establish the five year supply position from that date for the purposes of making planning decisions. In addition, South Cambridgeshire District Council has three planning appeals where the appellants are challenging the Councils’ five year housing land supply and / or the implications of the Housing Delivery Test results. South Cambridgeshire District Council’s statement of case for one of these appeals must be submitted by 17 September 2019, and there are hearings scheduled for autumn 2019. If the Councils’ updated Greater Cambridge housing trajectory and five year housing land supply calculations are not published before the 17 September, South Cambridgeshire District Council would need to submit its statement of case based on the previously published housing trajectory and five year supply calculations (from November 2017) which were prepared based on the previous definition of a deliverable site, and the Councils are already aware from the appellants’ statements of case that the assumptions made by the Councils’ previously on the deliverability of sites will be challenged through these appeals. By publishing the updated Greater Cambridge housing trajectory and five year supply calculations on 16 September, the Councils will be able to use the most up-to-date information for these appeals.

 

As a result of the publication of the Housing Delivery Test results in February 2019, South Cambridgeshire District Council is required to publish a Housing Delivery Test Action Plan. As part of the Action Plan, the Councils have agreed a Statement of Common Ground on the Housing Delivery Test.

Scrutiny consideration:

The Chair and Spokesperson of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised.

Report:

The Greater Cambridge Housing Trajectory and Five Year Housing Land Supply – Main Document and Annex are attached.

 

The Housing Delivery Test Action Plan for South Cambridgeshire, including the Statement of Common Ground, is attached.

Conflicts of interest:

None known.

Comments:

No adverse comments were made by the Chair and Spokes within the five day consultation window.

 

Lead officer: Caroline Hunt