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21/12/2022 - Special Responsibility Allowance - Cllr Anna Smith, Deputy-Mayor fulfilling Mayoral duties while CPCA Mayor Dr. Nick Johnson takes leave of absence ref: 5407    Recommendations Approved

To agree a new special responsibility allowance for Cllr A Smith who is undertaking the duties of the Combined Authority Mayor whilst the Mayor Dr Nik Johnson is taking a period of absence due to ongoing medical treatment.

Decision Maker: Civic Affairs

Decision published: 04/01/2023

Effective from: 21/12/2022

Decision:

Cambridge City Council

Record of Officer Urgent Decision

Cambridgeshire and Peterborough Combined Authority - Special Responsibility Allowance - Cllr Anna Smith, Deputy-Mayor fulfilling Mayoral duties while CPCA Mayor Dr. Nick Johnson takes leave of absence.

Decision taken: To agree the special responsibility allowance of an additional £5554 pro rata(=approx. £1,600 for period) applied to the Combined Authority Board Member and Deputy-Mayor Cllr Anna Smith, whilst covering the duties of Mayor Dr. Nik Johnson of the Cambridgeshire and Peterborough Combined Authority. This can be reviewed by Civic Affairs on 8th Feb in light of the ongoing work of Cllr A Smith in this role, and will be reviewed if the cover goes beyond 1 March 2023.

Decision of: Chief Executive

Reference: 22/OfficerUrgent/Civ/04

Date of decision: 21 December 2022

Matter for Decision: To agree a new special responsibility allowance for Cllr A Smith who is undertaking the duties of the Combined Authority Mayor whilst the Mayor Dr Nik Johnson is taking a period of absence due to ongoing medical treatment.

Any alternative options considered and rejected: None

Reason for the decision including any background papers considered: Cllr A Smith took on the role of Deputy Mayor of the Combined Authority on 18 November 2022.  The Council made the decision in relation to the allowance following a recommendation from the Independent Remuneration Panel. It was important for the decision to be taken before Christmas so that Cllr Smith could plan her affairs accordingly. A briefing paper considered by the Panel, and its recommendation is available Document 221221 - Officer Urgent Decision - Special Responsibility Allowance - Cllr Anna Smith Combined Authority Mayor - Cambridge Council. The Panel interviewed Cllr Smith prior to making its recommendation.  The special responsibility allowance will be funded from underspends in the democratic services budget for 2022/23.

Conflict of interest and dispensation granted by Chief Executive: None.

Comments: None.

Contact for further information: Robert Pollock, Chief Executive. Robert.Pollock@cambridge.gov.uk

 

Lead officer: Robert Pollock


21/12/2022 - ** RoD - Environmental Improvement Programme Project Submission Summary Report (2023) for Discussion ref: 5406    Recommendations Approved

Decision Maker: Executive Councillor for Open Spaces and City Services

Decision published: 30/12/2022

Effective from: 21/12/2022

Decision:

Cambridge City Council

Record of Executive Decision

Environmental Improvements Programme 2022-23

Decision of: Councillor Alex Collis, Executive Councillor for Open Spaces, Food Justice, and Community Development.

Reference: 23/URGENCY/E&C/01

Date of decision: 20/12/22               Date Published on website: 21/12/22

Decision Type: Non-Key

Matter for Decision: To approve the allocation of funding to new Environmental Improvements Programme (EIP) applications for 2022-23 following consideration by Area Committees.

Why the Decision had to be made (and any alternative options):

Following a further review of EIP during 2021-22 a further round of project applications was invited in Autumn 2022.  Some 70 viable submissions were received and 8 nonviable, not all the viable projects were affordable within the capital funding available – so a mechanism for prioritisation was needed and officers gave an indicative guide on a red/amber/green scale.  When EIP applications were last sought in 2019/20 (prior to the Covid pandemic) Area Committees were able to approve the local area programmes, since they met in person.  With meetings now continuing to take place digitally that is no longer possible, with the decisions required to be taken by the appropriate Executive Councillor (Open Spaces, Food Justice, and Community Development).  The views of all local ward councillors were sought through the Area Committees where they were asked to consider project submissions within their areas and asked to indicate area-based lists of priority projects for consideration by the Executive Councillor for approval decision, the Executive Councillor approved these priority projects.

The Executive Councillor’s decision:

To approve for development and delivery the local area and strategic environmental improvement programme projects as listed in the Appendix A below.

Reason for the decision: As Area Committees are currently not meeting in person the Executive Councillor for Open Spaces, Food Justice, and Community Development is needed to approve the local area and strategic allocation EIP project programmes.

Scrutiny Consideration: The Chair and Spokesperson of Environment and Community Scrutiny Committee were consulted prior to the action being authorised.

Report: The attached addended at Appendix A, identifies the prioritised projects within the Area and Strategic Environmental Improvement Programmes, these are to be developed subject to budgets, resource availability, the outcomes of local consultation, and any further processes and approvals required.

Conflict of interest: None.

Comments: The City Council has a budget of £170,000 (£100,000 for local area and £70,000 for strategic city-wide projects) for Environmental Improvements during 2022/23.  Since not all areas had received sufficient project requests to fully utilise the available area funding, the Executive Councillor has redistributed any uncommitted funds to other parts of the city to enable the greatest number of improvements to be delivered.

 

 

 

 

 

 

 

 

 

 

 

 

Appendix A

Project Number

Scheme Title

Approved Value £

N1 - 2023

Logan’s Meadow noticeboard improvement

1,500

N2 - 2023

Jubilee Gardens establishing the space as a Green Asset - through the installation of additional benches.

3,500

N4 - 2023

Biodiversity and Social Interaction Improvements to Green End Road Park

5,000

N5 - 2023

Community Noticeboard Mayfield Area

1,500

N17 - 2023

Community Planting on Campkin Road

500

N18 - 2023

Community Planting in Minerva Way/Kings Hedges Rec

950

N19 - 2023

Making the most of small spaces in King’s Hedges

800

N20 - 2023

Create a community haven on Green End Road, East Chesterton

5,000

N22 - 2023

Moving Forward – Arbury Court Community Garden Project.

3,000

N3 - 2023

Hazelwood Close - Seating installation

1,500

N21 - 2023

Benches - Scotland Rd Rec

1,500

N13 - 2023

Restore benches at the 'Cyclops' junction on Histon Road

2,000

 

 

 

TOTAL NORTH AREA EIP

26,750

 

 

 

WC6 - 2023

Display boards for the Ascension Burial Ground

2,500

WC14 - 2023

Planting to screen Lammas Land from traffic and reduce air pollution in the park

5,000

WC15 - 2023

Improve a bench in Newnham

2,000

WC17 - 2023

Improvements to shared use paths on Midsummer Common

3,000

WC2 - 2023

Biodiversity Improvements - Woodlark Rd, Hoadley Rd, Sherlock Rd & Eachard Rd

5,000

WC13 - 2023

Bins around Gough Way

1,000

WC16 - 2023

Christs’ Pieces - Provision of places for unsightly bins improving environment

3,000

WC1 - 2023

Tree Protection at the end of Skaters Meadow Roadway

2,000

 

 

 

TOTAL WEST CENTRAL AREA EIP

23,500

 

 

 

S1 - 2023

Installation of drinking fountains - Hobsons Square, Trumpington

2,500

S2 - 2023

Safe Access and Entry to a LEAP

2,000

S3 - 2023

Reduce yearly Christmas tree cutting and disposal by installing lights in tree.

3,000

S4 - 2023

Information Board for Cherry Hinton Recreation Ground

2,000

 

 

 

TOTAL SOUTH AREA EIP

9,500

 

 

 

E15 - 2023

Making Rustat Road/Corrie Road cut through and green space safer

3,500

E16 - 2023

A memorial to a forgotten abolitionist

3,000

E18 - 2023

Two bench seats for Petersfield Green

2,200

E19 - 2023

Picnic benches on Romsey Rec

3,000

E21 - 2023

Community bench and biodiversity in Jack Warren Green

3,000

E22 - 2023

Wildflowers on the corner of Rawlyn Road/Stanesfield Road

1,000

E26 - 2023

Wildflower and/or bulbs along the outside of the Coleridge Rec fence planting

2,000

E2 - 2023

Gwydir Street Seating

3,000

E3 - 2023

Green the Streets

1,000

E12 - 2022

Biodiversity & Social Interaction Improvements, Maple Tree Area, St Matthews Str

3,000

E14 - 2023

Increase biodiversity in Headly Street and Eagle Street with planting.

3,000

E27 - 2023

A community garden on Peverel Road

3,500

 

 

 

TOTAL EAST AREA EIP

31,200

 

 

 

Reserve

 

 

WC9 - 2023

Community Noticeboards in Newnham, Castle and Market to promote community Cohesion.

4,500

E4 - 2023

Improving Biodiversity - East Road Housing Area

5,000

 

 

 

TOTAL RESERVE AREA EIP

9,500

 

 

 

TOTAL OVERALL AREA FUNDED EIP PROJECTS

100,450

Strategic Schemes

Project Number

Scheme Title

Approved Value £

sN7- 2023

Improving Biodiversity on Carisbrooke Road's central greenspace 

10,000

sN12 - 2023

Bee Balconies! Pollinator-friendly planting for flats

3,000

City 1

Citywide Community Engagement led Biodiversity and Habitat Improvement Projects

15,000

sE1 - 2023

St Matthew’s Piece - Improving Biodiversity

10,000

sE13- 2023

Increase biodiversity and public wellbeing on Barnwell Road

5,000

sE24 - 2023

Create community gardens, increase biodiversity and beautify Tiverton Estate

10,000

sWC7 - 2023

Planting on existing pavement islands, Norwich Street

3,000

sE8 - 2023

Increasing biodiversity in our street (Sedgwick Street)

2,500

sE23 - 2023

Improve tree cover in Hobart Road

10,000

TOTAL OVERALL STRATEGIC EIP PROJECTS

68,500

 

 

Lead officer: James Ogle


16/12/2022 - ***RoD: Active Travel Strategy Consultation ref: 5405    Recommendations Approved

To agree the response to the Active Travel Strategy Consultation currently being undertaken by Cambridgeshire County Council. It is proposed to be a joint response with Cambridge City Council

Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure

Decision published: 16/12/2022

Effective from: 16/12/2022

Decision:

Matter for Decision: To agree the response to the Active Travel Strategy Consultation currently being undertaken by Cambridgeshire County Council. It is proposed to be a joint response with Cambridge City Council.

The consultation material is available online: Active travel strategy for Cambridgeshire public consultation | Consult Cambridgeshire (engagementhq.com)

The deadline for comments is 7 November 2022

Background:

The Active Travel Strategy (the Strategy) has been prepared by Cambridgeshire County Council and expands on the overarching vision for transport set by the Cambridgeshire and Peterborough Combined Authority in the Local Transport and Connectivity Plan (LTCP). The Strategy will be adopted as a ‘child’ document of the LTCP.

The Strategy will align with and complement other adopted and emerging strategy documents including the Cambridgeshire Local Cycling and Walking Infrastructure Plan (LCWIP), Cambridgeshire’s Rights of Way Improvement Plan (ROWIP) and future Area-based transport strategies.

The overall purpose of the Strategy is to provide a comprehensive set of policies that will enable quality provision of active travel infrastructure and initiatives in Cambridgeshire. It is also designed as a tool to secure additional funding for active travel improvements, including funding bids to central government.

The strategy focuses on utilitarian walking and cycling journeys including journeys to schools, town centre and health facilities, transport hubs and employment. Active travel refers to walking and cycling but includes other modes of travel that supports the aim of the strategy to encourage a shift away from journeys by private car. It currently excludes e-scooters as they are not legal to use on the public highway except as part of the e-scooter hire trial being undertaken in Cambridge. The strategy also recognises the inter-relationship with the Rights of Way network, which caters for a wider range of Non-Motorised Users (NMU) including horse riders.

The Strategy document is structured around a Vision, 4 themes, 5 Objectives, 28 Polices and an Action Plan.

Vision

Active travel will be embraced in all transport policies, projects, investment and development in Cambridgeshire, prioritising cycling and walking and associated travel modes. We will create a well-connected, safe and inclusive active travel network that will become the ‘go-to’ travel option for many journeys.

Four Themes

The following themes run through the Strategy 

         Embrace active travel as a transport priority within Cambridgeshire. It will look at internal processes and better collaboration and communication with partners and stakeholders that puts active travel at the forefront of all decision making and investment

         Enhance the existing network of pavements, footpaths, cycleways, bridleways, and other public rights of way so it is connected and fit for purpose. For example, through improved surfacing, widening, signage, crossings, and decluttering pavements.

         Expand existing routes to create a well-connected, safe, joined up active travel network. Providing quality new access to key amenities such as schools, village/town centre facilities, transport hubs and places of healthcare and employment from surrounding areas.

         Encourage modal shift to active travel modes through a variety of initiatives focussed on encouraging and supporting behavioural change. Make people aware that travel by active modes is a viable, attractive, healthier and safe option for many of their local journeys.

Five Objectives

In summary, the five objectives build on the four themes, and aim to:

1.       Deliver a high quality, safe and connected network to enable a switch from car journeys and support achieving net zero and improving health.

2.       Focus on shorter journeys and longer journeys by e-bikes and involving public transport, better connecting urban and rural communities to local facilities, improving social inclusion, physical and mental health and wellbeing.

3.       Deliver step change in active travel provision, embedded in all future decision making, projects, schemes and policies.

4.       Ensuring the network is fit for purpose, designed into schemes and developments from the outset, prioritising maintenance, and adopting a ‘whole life cycle’ approach.

5.       Explore new ways to promote and encourage active travel that create behaviour change and modal shift.

28 Policies

The policies are intended to be read in conjunction with other plans and strategies and provide a robust framework for all parties involved with active travel to adhere to. The policies are set out under each of the four themes and linked to the five objectives (outlined above). Where appropriate, the policies recognise different approaches may be required for urban and rural areas.

Delivery

The Strategy includes an Action Plan setting out further actions the County council intend to take to assist planning for active travel. It lists active travel schemes, expanding on the LCWIP work, that will be developed and prioritised. An ambitious Strategy is presented to push for the optimum provision possible within the funding opportunities available over the short, medium and long term. As each scheme is developed key stakeholders will be consulted at an early stage and full public consultation undertaken.

The Strategy currently outlines high level short term actions; it is intended that a more detailed Action Plan will be developed following the public consultation. It will also be monitored and updated on an annual basis. This section includes maps for each district identifying the priority routes, including LCWIP and GCP schemes, together with existing network to highlight the connectivity of proposed routes.

Main Issues and proposed main response points:

         High level strategy to improve infrastructure for active modes, which the Councils can support – it aligns with the Local Transport Plan and Council’s emerging Greater Cambridge Local Plan aims to support active travel.

         The Action Plan includes maps with routes for improvement but these are limited in detail (although there is an interactive map online) and there is no rationale explaining why these schemes have been identified over others. The plan indicates that the next step is to develop a detailed action plan of schemes following stakeholder engagement. The Councils request that this engagement includes engagement with the City and District Councils.

Why the Decision had to be made (and any alternative options): The Consultation raises important issues that the Council wishes to respond to.

The Executive Councillor’s decision: To approve the proposed Consultation response to the Active Travel Strategy consultation.

Reason for the decision: As above

Scrutiny Consideration: The Chair and Spokesperson of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised. No adverse comments were made.

Report: A report detailing the background and financial considerations is below.

Conflict of interest: None known.

Comments: A parallel decision is being considered by South Cambridgeshire District Council.

Further information

Appendices

Appendix A: Proposed joint response by South Cambridgeshire District Council and Cambridge City Council Councils to Cambridgeshire County Council on the Active Travel Strategy

Background Papers

The consultation material is available online: Active travel strategy for Cambridgeshire public consultation | Consult Cambridgeshire

Appendix A: Proposed joint response by South Cambridgeshire District Council and Cambridge City Council Councils to Cambridgeshire County Council on the Active Travel Strategy

This response to the Active Travel Strategy consultation is provided by Cambridge City Council and South Cambridgeshire District Council.

The Councils support the principle and purpose of the Active Travel Strategy, intended as it is to provide a step change in cycling and walking improvements across the County. The Councils support the approach to encourage more people to use active modes and through scheme designs increase biodiversity; this will help the Councils towards their goals for achieving net zero and doubling nature. Active modes are the most inclusive modes and strategy will also help to address social inequalities, improve social inclusion and wellbeing. The proposal to adopt an Active Travel Toolkit for New Developments is also supported

The strategy advises that regard to and it should be read in conjunction with District Council Local Plans, transport strategies, Neighbourhood Plans and parish-led Local Cycling and Walking Improvement Plans (LCWIP). There is also reference to the plans, such as the LCWIP, and the GCP schemes. Whilst the strategy seeks to explain its purpose and relationship with other strategies care should be taken to keep this relationship clear and provide clarify regarding the status and purpose of different strategies, and to ensure there is a clear and coordinated approach to active travel schemes.

In terms of detailed design, the councils support that the design of new routes will have regard to current guidance, especially the Department for Transport’s LTN 1/20 Cycle Infrastructure Design (DfT) and ‘Gear Change’ document (2020) as well as considering the Sustrans Handbook for Cycle Friendly Design and LTN 1/12 Shared Use Routes for Pedestrians and Cyclists.

The Action Plan includes maps with routes for improvement but these are limited in detail (although there is an interactive map online) and there is no rationale explaining why these schemes have been identified over others. The plan indicates that the next step is to develop a detailed action plan of schemes following stakeholder engagement. The Councils request that this engagement includes engagement with the City and District Councils.

The Councils also urge the County Council to engage the public, cycling and walking organisations, parish councils, residents’ associations and developers through the route options and detailed design process.

In addition to the response above, the following comments are offered where it is considered that strategy could be clarified

 

Page

Section

Comment

 

 

It would be helpful to the reader to explain the respective roles and relationship between the partners and stakeholders in terms of preparing strategy documents and delivery of the schemes and measures therein; in particular the Combined Authority (transport authority) and Cambridgeshire County Council (highway authority), and Greater Cambridge Partnership (as a delivery body).

 

It would be helpful to explain the role the District Councils have in planning terms, for example through Local Plans, in also addressing active travel.

 

 

There is an opportunity for the introductory text to be clearer that walking and cycling are the most inclusive modes (i.e. affordable to everyone and not dependent on being able to drive or own/run a car), particularly for people within and close to towns.

6/7

definition of active travel

It is noted that for the purposes of the strategy the definition of active modes focuses on utilitarian cycling and walking. Whilst there is acknowledgement of people who use wheelchairs / mobility aids and adapted cycles, the strategy wording could be more inclusive by recognising and responding to a wider range of disabilities and issues users face, including blind, deaf, people with cognitive issues such as dementia, learning disabilities, etc.

The last paragraph defines active travel as walking and cycling but that it also includes other modes of travel that supports the aim of the strategy. It would be helpful to elaborate on this and define what the other modes are.

It is noted that e-scooters are not included as an active mode given that they are not currently legal to use on public highway (except as part of official trials). However, it would be helpful to acknowledge that if they are legalised in future their use may require further consideration to minimise conflicts between active modes. 

10

1st paragraph

Points of clarification:

  • Do ‘district-based transport strategies’ address ALL modes, not just ‘other’ modes?
  • The strategy should not just be read in conjunction with other ‘child’ documents but also in conjunction with the parent document (LTCP)

10

Last paragraph

Amend to read - “The strategy must align with other existing and emerging documents, STRATEGIES AND SCHEMES” – to capture (for example) GCP schemes which are not documents.

12

Last paragraph

Refers to housing and employment growth “is planned to expand” – revise to “expected to continue” (or similar wording)

14

 

Within the strategy there are repeated references to ‘market towns’. These should be amended to ‘towns’ (i.e. delete ‘market’). This is particularly relevant on page 14 which outlines the diverse settlements in Cambridgeshire and, as currently drafted, excludes the South Cambridgeshire (non-market) towns of Cambourne, Northstowe and Waterbeach.

14

2nd paragraph

The first paragraph relates to Cambridgeshire and the 2nd paragraph relates to Cambridge. There is reference in the second paragraph to reducing car miles within Cambridgeshire, which could infer to the reader that it is only Cambridge which will be addressing this target. This point would be better included in the first paragraph which addresses the whole Cambridgeshire area.

15

2nd paragraph

Note the issue of vulnerability is not solely in relation to fast moving traffic, but for example from isolated, unlit routes.

3rd paragraph

Rephrase “the Cambridge cycling phenomenon is spreading to South Cambridgeshire…” to “South Cambridgeshire also enjoys high levels of cycling” (or similar wording)

5th paragraph

Point of clarification / presentation - refers to a graph illustrating the opportunities - where? (doesn’t correspond with any diagram headings)

16

Illustration

Amend the 4th label - “Low cycle culture outside of GREATER Cambridge and inactive lifestyles”

17

Illustration

Amend “District Local Plans” heading to “District” or “District Councils”

Amend the first line to “District Local Plans, SPDs and transport strategies”

Suggest adding reference to Cambridge City Cycle Parking Guide

28

AT04

States “An important way to ensure the optimum solution is provided is to safeguard active travel routes in Local Plans” - Question whether ‘safeguard’ is the correct term.

32

3rd paragraph

Support the reference to incorporating ecological benefits in schemes with the aim of doubling nature, however remove “Where possible”.

39

AT18 4th bullet point

Care is needed with reference to widening shared use paths across green spaces without consideration of the wider environmental considerations, particularly across the commons within Cambridge.

 

Is there a missing aspiration / bullet point around making new direct cycle routes away from / off-road to link key destinations? The other bullet points are focussed on on-road provision.

40

 

As above, potentially missing reference to making direct walking routes away from / off-road.

 

AT21 5th bullet point

As above, question whether ‘safeguard’ is the correct term.

46

AT27

References support for cycle share schemes. This could also support delivery of community cycle share schemes.

52

AT101

Refers to using studies of market towns to identify missing links etc – the plan should also clarify how routes will be identified in other areas.

 

 

Wards affected: (All Wards);

Lead officer: Caroline Hunt


12/08/2022 - Acquisition of Property ref: 5402    Recommendations Approved

a)             To approve the acquisition of the Property within the Housing Revenue Account, initially for intended use as sheltered housing.

b)             To delegate to the Strategic Director the ability to carry out the final acquisition negotiations and conclude the purchase.

c)             To delegate to the Head of Housing the ability to review usage in response to strategic and emerging needs to determine any change of use following consultation with the Executive Councillor for Housing, the Opposition Spokesperson and Ward Councillors, obtaining any required planning approvals.

Decision Maker: Executive Councillor for Housing and Homelessness

Decision published: 16/12/2022

Effective from: 12/08/2022

Decision:

Record of Executive Decision

Acquisition of Property

Decision of: Councillor Gerri Bird, Executive Councillor for Housing

Reference: 22/URGENCY/HSC/11

Date of decision: 12.8.22

Decision Type: Key

Matter for Decision: Acquisition of Property

Why the Decision had to be made (and any alternative options): A confidential report detailing the background and financial considerations is considered to be exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

The Executive Councillor’s decision:        

a)             To approve the acquisition of the Property within the Housing Revenue Account, initially for intended use as sheltered housing.

b)             To delegate to the Strategic Director the ability to carry out the final acquisition negotiations and conclude the purchase.

c)             To delegate to the Head of Housing the ability to review usage in response to strategic and emerging needs to determine any change of use following consultation with the Executive Councillor for Housing, the Opposition Spokesperson and Ward Councillors, obtaining any required planning approvals.

Reason for the decision: Details set out in the confidential report which is considered to be exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Scrutiny Consideration: The Chair and Spokespersons of Housing Scrutiny Committee were consulted prior to the action being authorised.

Report: A confidential report detailing the background and financial considerations is considered to be exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Conflict of interest: None.

Comments: Comments were received by the Vice Chair, Cllr Robertson and Opposition Spokes, Cllr Porrer which were addressed by the Head of Property Services.  No comments were made by the Chair of the Committee, Councillor Thittala -Varkey or Vice-Chair Tenant Representative.

Lead officer: Julia Hovells


09/12/2022 - Approval of funding to Cambridge Investment Partnership for a land purchase ref: 5404    Recommendations Approved

Approval of funding to Cambridge Investment Partnership for a land purchase.

Decision Maker: Executive Councillor for Transformation

Decision published: 14/12/2022

Effective from: 09/12/2022

Decision:

Approval of budget for purchase of former Murketts Garage Site, Histon Road Cambridge

 

Decision of: Councillor Davey, Executive Councillor for Finance Resources and Transformation

 

Reference: 22/URGENCY/S&R/17

 

Date of decision: 9/12/22      Date Published on website: 14/12/22

 

Decision Type: Key

 

Matter for Decision: Urgent approval for budget approval for the purchase of the Former Murketts Garage Site, Histon Road, Cambridge.

 

NOT FOR PUBLICATION:  The report relates to an item which contains information exempt by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

Why the Decision had to be made (and any alternative options): The land is only available at a proposed price with purchase to be completed by December 2022, and therefore cannot wait for next Strategy and Resources Scrutiny Committee and Council Meeting scheduled for 30 January 2023. (This approval relates to the land purchase only. There will be a separate future report to the Housing Scrutiny Committee in respect of the affordable housing on this site). 

 

The Executive Councillor’s decision: Approve a loan of £5,290,000 to The Cambridge Investment partnership (CIP) to provide funds for the completion of the purchase of the Former Murketts Garage Site, Histon Road Cambridge.

 

Reason for the decision: As detailed in the Officers report attached.

 

Scrutiny Consideration: The Chair and Spokesperson of Strategy and Resources Scrutiny Committee were consulted prior to the action being authorised.

 

Report: The report relates to an item which contains information exempt by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

Conflict of interest: Potential of conflict of interest for Executive Councillor as they have overarching responsibility for investment decisions and is also a CIP Board Member. Response provided setting out the mitigation in the CIP set up and the role of the S151 officer in providing specific advice on terms and security of the loan from the City Council.

 

Comments: Part 4C section 6.1 of the Councils Constitution, permits decisions to be taken which are outside of the budget framework if the decision is:

a matter of urgency (this is correct)

it is not practical to convene a quorate meeting of the Council, (this is correct); and

the Chair of the Strategy and Resources Scrutiny Committee agrees the matter is of urgency (the Chair agreed).

 

The next available ordinary Full Council meeting is 23 February 2023 which is too late.

 

The decision will be reported back to Full Council in February 2023

 

Spokes Councillor commented on the risk of transaction. Concern around volatility in market conditions and the level of margin. Response provided setting out approach and risk mitigation for this site and across the programme and how this is monitored.

 

Lead officer: Claire Flowers