Issue - decisions

Matter for Decision: Refurbishment of the leaded windows in the Large Hall.

Decision of the Executive Councillor:

Financial recommendations

The Executive Councillor resolved to:

        i.            Approve the commencement of the scheme, which was already included in the Council’s Capital & Revenue Project Plan (PR023 Admin Buildings Asset Replacement Programme).

      ii.            Agree that the total cost of the project was £87,500 and that it would be funded from repairs and renewals fund contributions.

    iii.            Agreed the ongoing revenue costs of the project was £1,000 and that it be funded from existing budget provision.

Procurement recommendations

The Executive Councillor resolved to:

        i.            Approve the carrying out and completion of the procurement of the refurbishment of the leaded windows to one side of the Large Hall within The Guildhall.

      ii.            Subject to:

-         the permission of the Director of Resources being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

-         the permission of the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

Reasons for the Decision: As set out in the officer’s report

Any alternative options considered and rejected: As set out in the officer’s report

Scrutiny Considerations

The committee received a report from the Building Surveyor.

In response to member’s questions the Building Surveyor confirmed the following:

        i.            Over previous years attempts had been made to refurbish the windows. However they had now deteriorated and would need replacing.

      ii.            A full survey of all Council assets would be undertaken with regular maintenance programmes established.

The Scrutiny Committee considered and approved the recommendations by 4 votes to 0.

The Executive Councillor approved the recommendations.