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Annual Report of 3C Building Control Service & Planning Shared Service 2018/19

04/10/2019 - Annual Report of 3C Building Control Service & Planning Shared Service 2018/19

Matter for Decision

  i.  The report summarised the performance of the 3Cs Building Control Shared Service and the Greater Cambridge Shared Planning Service during 2018/19.


  ii.  The principle of producing a single annual report for both the 3Cs and Greater Cambridge (2Cs) shared services was agreed at committee in July 2015.


  iii.  The overarching Annual Report for the 3Cs Shared Services, submitted to South Cambridgeshire and Huntingdonshire District Council Committees for scrutiny, includes ICT, Legal and Building Control Shared Services. At the City Council, only the Building Control service falls under the remit of this Committee, and therefore the annual report is extracted from the overarching report and enclosed below.


  iv.  Greater Cambridge Shared Services Annual Report covers the Waste, Planning and Internal Audit services, and is submitted to the South Cambridgeshire District Council Committee for scrutiny, but at the City Council only the Planning Shared Service falls under this Committee’s remit and therefore the service report had been extracted and was included below.


Decision of Executive Councillor for Planning Policy and Open Spaces


  i.  Noted the content of the report.


Reason for the Decision

As set out in the Officer’s report.


Any Alternative Options Considered and Rejected

Not applicable.


Scrutiny Considerations

The Committee received a report from the Head of Building Control.


The Committee made the following comments in response to the report:

  i.  Stated that the service could be seen as a success story.

  ii.  Welcomed initiates being investigated to make roles within the service more attractive and to aid staff recruitment and retention. 


The Head of Building Control stated the following in response to Members’ questions:

  i.  The surplus in the budget was the result of improvement in the fee earning stream for this year and resulted in an increase in deferred income.

  ii.  Clarified what the Building Control Services Key Performance Indicator’s covered. These included the following: national targets, response times, determination targets, customer satisfaction and commercially sensitive targets.


The Committee unanimously resolved to endorse the recommendation.


The Executive Councillor approved the recommendation.


Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.