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Matter for Decision
The report sought approval to replace the existing policy on
storage on housing owned communal areas and to approve a zero tolerance policy
for all blocks where Cambridge City Council was the freeholder of the building.
Decision
of Executive Councilor for Housing
i.
Agreed to change the title of the Policy to ‘Storage in Communal Areas –
Zero Tolerance Policy’.
ii.
Agreed to replace the existing ‘Policy on Storage on Housing Owned
Communal Areas’ as shown in appendix 2 of the officer’s report.
iii.
Approved a Zero Tolerance Policy to be applied to all flat blocks in
Cambridge where Cambridge City Council was the freeholder of the building as
shown in appendix 3 of the officer’s report.
iv.
Agreed to support officers of the council in enforcing the policy and
ensuring fire safety procedures were implemented.
v.
Approved the amendment of the Tenancy Conditions as required reflecting
the Zero Tolerance Policy.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Housing Services
Manager. The purpose of the replacement
policy (following a review of fire safety as a result of the Grenfell Tower
fire) was to ensure a clear, consistent approach to prevent the storage of any
items in the communal areas to reduce risks and improve the overall appearance
of the internal communal areas of Cambridge City Council’s owned flats.
In response to the Committee’s comments the Housing Services
Manager and Strategic Director said the following:
i.
Could not advise of cost implications for the
implementation of the new policy but would be closely monitored.
ii.
It would be possible to determine if additional
space such as the installation of bike racks or communal storage was required
as the risk assessments were undertaken. These proposals for improvements would
then be brought forward as part of the budget proposals for estate
improvements.
iii.
Officers were currently undertaking surveys of
the estates to identify and prioritise what work was required to enhance and
develop the tenant blocks and estates. This work would link to the same budget
proposals.
iv.
It was not possible to advise when these
projects would be concluded for the Committee’s consideration.
v.
Risk assessments in the north of the city had
started, with an outcome of 700 actions to remove items or for residents to
take items back into their properties; some of those actions had been
completed.
vi.
Work continued to be carried out with residents
to explain why the policy needed to be applied. It was all about engagement to
ensure the policy would be adhered to.
vii.
An article to inform residents of the adoption
of the new policy would be published in the October edition of ‘Open Door’
magazine. The policy had also been referenced in previous editions to give
residents advanced warning.
viii.
Acknowledged that residents wanted to make
enhancements to either outside their front doors and / or communal areas with
the addition of such things as plants, flowers and rugs; but individual risk
assessments would be undertaken on all properties and those items which were
deemed causing a hazard would be removed.
ix.
Noted the suggestion of identifying communal
outdoor spaces / gardens as part of the consultation process.
x.
Had not looked at the policies of other local
authorities.
xi.
The policy had been produced with Cambridgeshire
Fire and Rescue Service officers who had a local knowledge of the buildings and
the possible risks.
xii.
Reiterated that the policy was about fire
safety. If items were deemed to cause a trip hazard and / or a fire risk these
would be removed.
xiii.
Regular fire safety inspections of the communal
areas were undertaken as the Council had a legal responsibility to maintain a
safe environment for tenants and leaseholders. The policy was therefore part of
a wider fire safety process.
xiv.
In adopting the policy, officers would work with
all residents to complete the risk assessment and determine alternative
locations for those items which were causing an obstruction.
The Executive Councillor concluded the policy had been
drafted in consultation with tenants and leaseholders with input from the fire
services. It was a zero tolerance policy against the risk to fire safety.
Officers would work with local residents to determine alternate solutions to
personalise their communal spaces and budget proposals would be brought forward
when determined for future consideration.
The Committee:
Diane Best proposed that the title of the report should be
changed to the following ‘Storage in Communal Areas – Zero Tolerance Policy’.
This amendment was carried
8 votes to 0.
The Committee resolved
8 votes to 0 to endorse the recommendations.
The Executive
Councillor for Housing approved the recommendations.