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Decision
of: Cllr
Reid (Executive Councillor for
Climate Change and Growth)
Reference: 10/Env/special urgency 1
Date of decision: 19 March 2010
Recorded on: 19 March 2010
Decision Type: Key
Matter for Decision: To agree
the Council’s Tree Maintenance Framework for 2010-2014.
The Council’s tree maintenance works (on Parks, Housing,
Property, and Car Parks land, and on highway land for the County Council) cut
across the portfolios of several Executive Councillors. The initiation, by the
tree team, of the contract review process was approved by the Executive
Councillor for Climate Change and Growth.
Tree maintenance carried out for the Council is done by
contractors appointed under a 4-yearly Framework Agreement. The current contracts end on 31 March
2010. Tenders for the new 4-year
contract have been sought through an exhaustive two stage procurement process
under EU rules. 8 contractors reached the final stage. This included detailed
consideration, on the basis of practical assessments, of value for money,
quality of works, and health and safety.
The complexity of the process and long-term staff illness have
prevented completion of the contract review in time for consideration by the
Environment Scrutiny Committee on 16 March. An urgent decision is needed to
enable new contracts to be in place for 1 April.
The Council is seeking to appoint 2 contractors to provide
an emergency “out of hours” service. 2 contractors, both meeting the
requirements, have reached the final stage.
The Council sought
approximately 6 contractors to provide the other services (emergencies in
normal working hours, and high, medium and low priority works). 7 contractors
have been assessed as able to provide
the services required.
|
The Executive Councillor’s
decision(s): Agreed that: 1) Acacia Tree Surgery and SP Landscapes
be appointed to provide the Council’s out-of-hours emergency tree maintenance
service for 2010-14; 2) Acacia Tree
Surgery, Eastern Tree Surgery, Gardenworks, PR Newsome Ltd, SP Landscapes,
Tree Fella, and Urban Forestry be appointed to provide the Council’s other
tree maintenance services for 2010-14 |
Reasons for the decision:
As described above.
Scrutiny consideration:
The Chair of the Scrutiny Committee agreed that the taking of this key
decision cannot be reasonably be deferred and that the Executive Councillor’s
decision is in accordance with the Special Urgency procedure (para 16 – part 4B
– Access to Information Procedure Rules).
Report:
Conflicts of interest:
No
conflicts of interest were declared by the Executive Councillor.
Comments:
