Issue - decisions

Matter for Decision

To approve a project to procure and award a contract to provide a cash collection service for the Council’s car parks and other Council departments.

 

Decision of the Executive Councillor for Planning Policy and Transport.

    i.          Approved the carrying out and completion of the procurement of a corporate cash collection contract to Cambridge City Council car parks and other Council departments.

 

  ii.          The new contract would be for 3 years with a 2 year optional extension period. The value of the new contract would be approximately £375,000 over five years.

·                   There were no capital costs arising from this scheme.

·                   The revenue costs associated with this contract would be paid from existing revenue budgets

 

iii.                       Subject to:

·                    If the quotation or tender sum exceeded the estimated contract value by more than 15% then the permission of the Executive           Councillor and Director of Business Transformation, Chair of Environment Scrutiny Committee and Opposition Spokes would be sought prior to proceeding.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alterative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Commercial Operations Manager which noted that the existing contract included cash collection from the off street car parks and other Council departments. These departments had been consulted and they had indicated that they wished to be included within the new cash collection contract.

 

The report explained discussions were to take place between Parking Services and a neighbouring authority regarding a joint procurement if suitable, which could be advantageous for both parties. Parking Services would be engaging with ESPO (Eastern Shires Purchasing Organisation) and LGSS (Local Government Shared Services) to establish if an existing cash collection could be utilised.

 

In response to the Committee’s comments the Commercial Operations Manager and Director of Environment made the following statements:

     i.        Peterborough City Council was the neighbouring authority referenced in the report. 

    ii.        Cashless payments were becoming increasingly popular and non-cash payments were expected to increase in popularity.

   iii.        Payment machines at the Grand Arcade did have the mechanisms to take cashless payments in the future

  iv.        Sustainability criteria for issues such as labour and environment sustainability would be investigated and reported back to the Committee under the new contract. However there were elements of sustainability in the current contract.

 

Councillor C Smart proposed the following amendment to recommendation of the Officer’s report (additional wording underlined)

 

If the quotation or tender sum exceeds the estimated contact value by more than 15% then the permission of the Executive Councillor and Director of Business Transformation, Chair and Opposition Spokes would be sought prior to proceeding.

 

This amendment was carried Nem Com.

 

The Committee resolved unanimously to endorse the amended recommendations. 

 

The Executive Councillor approved the amended recommendations.

 

Conflicts of Interest Declared by the Executive Councillor and (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor