Recommendation for Cambridge City Council Membership of Eastern Procurement (East of England Regional Procurement Consortium)

Decision of:

Councillor Kevin Price

Executive Councillor for Housing

Reference:

15/URGENCY/HSCS/02

Date of    decision:   28/05/15

Recorded on:  28/05/15

Decision Type:

Non Key

Matter for Decision:

·                    

For Cambridge City Council (CCC) to join Eastern Procurement(EP) as a full Member which will enable immediate access to a range of regionally procured, EU compliant framework contracts and cost benchmarking data specifically relevant to Social Housing Maintenance and Repair works.

Membership of the EP consortia requires completion of a contractual Deed of Association between CCC and EP. This has to be completed under seal and Legal Services advise that this requires Executive Councillor approval to proceed.

Why the decision had to be made (and any alternative options):

This is an urgent decision to enable early completion of the Deed and therefore ensure that CCC can pro-actively influence the current drafting by EP of service specifications for an imminent Gas Servicing and Maintenance tendering project. CCC and South Cambs DC (SCDC) operate existing Gas Servicing arrangements with Mears plc but this contract expires in mid-2016 and both authorities would seek to benefit from the EP proposal in procuring a replacement service.

SCDC are already members of EP.

The Executive Councillor’s decision(s):

To approve the membership of EP and therefore to authorise completion of the required EP Deed of Association.

Reasons for the decision:

As outlined above

Report:

A report detailing the background and appendix 1 – Deed of Association is attached

The Chair and Opposition Spokes were consulted prior to the action being authorised.

No conflicts of interest were declared by the Executive Councillor.

This urgent decision will be reported back to the next Housing Scrutiny Committee on 30 June 2015