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Matter
for Decision
To
change the Council’s e-mail system from Northgate GroupWise to Microsoft
Exchange / Outlook, replace current file storage software with Microsoft
products and upgrade supporting hardware.
Decision of the Executive Councillor
for Customer Services and Resources
Resolved to:
Financial recommendations
i.
Approve the
commencement of this scheme, which is already included in the Council’s Capital
& Revenue Project Plan (PR020).
-
The total cost of
the project is £333,930, funded from the IT Infrastructure repairs and renewals
fund and the Technology Investment Fund.
-
There are no ongoing revenue cost implications arising from the project.
Procurement recommendations
ii.
Approve the
carrying out and completion of the procurement of hardware, software and labour
to support the upgrades.
Subject to:
-
The permission of
the Director of Resources being sought prior to proceeding if the quotation or
tender sum exceeds the estimated contract.
-
The permission from
the Executive Councillor being sought before proceeding if the value exceeds
the estimated contract by more than 15%.
Reasons for the
Decision
As set out in the Officer’s report
Any Alternative Options Considered and
Rejected
Not applicable.
Scrutiny
Considerations
The committee received a report from the Head of ICT regarding
email, file and storage system and server upgrades.
Councillor Herbert welcomed the work done by officers on
this project. It was hoped that an improvement to the system would enable all
Councillors to use a generic email address and lead to enhanced calendar
functionality.
Councillor Rosenstiel supported
these comments and felt that it would be beneficial for the public if all
Councillors used their generic email addresses.
The Committee
resolved unanimously to endorse the recommendations.
The Executive Councillor approved the
recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
Not applicable.