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Matter for
Decision
It is a statutory
requirement (Section 18 of the Planning and Compulsory Purchase Act 2004 (as
amended)) for the Council to set out how it will consult the public on planning
matters. This is normally set out in a document entitled ‘Statement of
Community Involvement’. The Council adopted its first Statement of Community
Involvement in April 2007. Whilst there are no fixed legal deadlines for
refreshing a Statement of Community Involvement, it is important the Council
reviews this document from time to time in order to confirm its approach and
commitment to community involvement in planning.
Officers
considered a review useful at this point as a result of recent changes to the planning
system due to legislative changes and because of the stage reached in the
preparation of the new Local Plan.
Decision
of Executive Councillor for Planning and Climate
Change
Adopted
the content of the Statement of Community Involvement 2013 and agreed to bring
it into immediate effect; subject to inclusion of amendments from 5 November
DPSSC; text to be approved by Executive Councillor, Chair and Spokes. No public
consultation was deemed necessary.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Planning Policy Officer.
The Committee made the following comments in response to the report:
Section 2 What is Involved in the Planning Process?
i.
Text in section 2 should refer to joint working
going on including to South Cambridgeshire District Council and the County
Council on transport, and the Joint Development Control Committee.
Section 4 Planning for the Future – Introduction
ii.
Text should set out how Cambridge is affected/covered by 2 spatial strategies, 1 for the City
Council and 1 for South Cambridgeshire District Council.
Section 4 Planning for the Future – How can I Respond to Consultations?
iii.
Text should set out how residents can engage with
the process such as speaking at committee. Text should also set out when
residents are consulted directly house to house eg on
SHLAA. Queried how people could onto the database in paragraph 4.10.
Section 4 Planning for the Future – What Happens
After the Consultation?
iv.
Paragraph 4.21 text should
set out committee and council process details regarding decision making.
Section 5 Development Management – Introduction
v.
Asked for ‘Planning Expert System’ details to be
moved to the front of the section so that the public are aware they can access
planning application details on-line.
Section 5 Development Management – How will we Consult?
vi.
Asked for inclusion of further details regarding
the site notice process ie when were notices required
or not and who was responsible for them.
vii.
Asked for clarification of details in Figure 1
table setting out publicity for planning applications. Specifically regarding
areas where Planning Officers had discretion and what notices were statutory
requirements. Also neighbour notifications, when does this happen and what are
the guidelines.
Section 5 Development Management – What Happens after the Consultation?
viii.
The term “local” was superfluous in paragraph 5.25,
and should be removed. Specific guidance should be added about what goes to
what committee. Asked for Joint Development Control Committee to be added to
the list of committees who consider planning applications.
ix.
Requested separate points in paragraph 5.24 about
decisions and calling in as they are separate actions. Suggested calling in
needs a full explanation.
Section 5 Development Management – Planning Appeals
x.
Asked for complaints procedure details to be
included, which councillors could signpost to residents to show the process was
clear and open.
In response to Members’ questions the Head of Planning Services and Planning Policy Officer said the following:
General
i.
A bespoke consultation strategy had been agreed for
the Local Plan and this was considered to have been very successful in
supporting the levels of community engagement in the Local plan process seen so
far. Over 20,000 responses had been received to the local plan since work
started in March 2011. Residents knew about the Statement of Community
Involvement document and how to make comments/representations as part of the
planning application process.
ii.
The last Statement of Community Involvement
received 19 responses to consultation when it was prepared in 2007.
iii.
A bespoke consultation plan (the Cambridge Local
Plan – Towards 2031: Consultation and Community Engagement Strategy) had been
brought to DPSSC outlining how the community would be consulted. They appear to
feel engaged in council consultation processes, over 20,000 responses were
received over the course of the Local Plan consultations.
Section 4 Planning for the Future – How Will we Consult?
iv.
Officers undertook to clarify in paragraph 4.11 how
residents can get on the consultation database. Further details will also be
set out in the Statement of Community Involvement regarding council
consultation activities with residents, such as letter drops.
Section 5 Development Management – How will we Consult?
v.
The Public Access System was set up so resident groups
can access planning application details on-line. Training had been provided to
help support resident groups self-serve to access information on-line. An email
list of planning applications was also circulated to known lead contacts.
vi.
It was hard for the council to keep a contacts list
updated resident group contacts as these periodically changed when new groups
formed, or when membership/roles within groups changed. Therefore the focus was
on helping groups to self-serve.
vii.
Officers proposed to review key resident group
contacts at the twice yearly residents’ forum. Officers undertook to include
further details in the Statement of Community Involvement setting out how
information could be accessed using the Public Access System.
Section 5 Development Management – How can I Respond to Consultations?
viii.
Officers undertook to check the names of groups in
paragraph 5.18.
Section 5 Development Management – What Happens After the Consultation?
ix.
Officers undertook to clarify the role of
Councillors in paragraph 5.24. Residents can ask Councillors to advise on the
planning process, call-in planning items for scrutiny at committee, plus speak
at committee as Ward Councillors. There is a 21 day consultation period where
items can be requested for scrutiny at committee, or they will be decided by
officer delegation.
Section 6 Monitoring and Review of the
Statement of Community Involvement
x.
The Annual Monitoring Report will set out how many
consultation responses have been received.
Councillors requested a change to the recommendation. Councillor
Reid formally proposed to amend the following recommendation from the Officer’s
report (amendments shown in bold):
Adopted
the content of the Statement of Community Involvement 2013 and agreed to bring
it into immediate effect; subject to
inclusion of amendments from 5 November DPSSC; text to be approved by Executive
Councillor, Chair and Spokes. No
public consultation was deemed necessary.
The Committee unanimously
approved this amended recommendation.
The Committee
resolved unanimously to endorse the recommendation as amended.
The Executive Councillor
approved the recommendation.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.