Issue - decisions

Matter for Decision

Cambridge City Council currently has a contract for the bulking, sorting and onward processing/sale of recyclable materials, collected from blue bins. This contract expires at the end of November 2014.

 

The Council needs to procure a new contract before the current expiry date, various options have been analysed.

 

Officers consider that a joint procurement with the relevant RECAP partners is likely to result in an overall net saving for the partners and represents the best overall option.

 

Collaborative procurement is an important part of the Whole Systems Approach Programme agreed by the RECAP partners, which should provide gains for all partner authorities involved. 1.5 Work has commenced on market testing and putting together an Invitation to Tender with a view to contract award taking place in March 2014.

 

Decision of Executive Councillor for Environmental and Waste Services

     i.        Approved the ‘RECAP Partnership Charter’, as attached at Appendix 1 of the Officer’s report, including approval of the additional Schedule 2 Governance Agreement relating to the operation of the Joint MRF contract, commitment to participating in the joint contract and the inclusion of kerbside recyclate materials in the contract.

    ii.        Committed the Council to the appointment of a Contractor to deliver Joint MRF services for bulking, sorting and onward processing/sale of recyclable materials for all RECAP participating partners, unless all participating partners agree not to appoint.

   iii.        Agreed delegation of authority to the Director of Environment, in consultation with the Executive Councillor for Environmental and Waste Services plus the Chair and Spokes of ESC, to approve the final Invitation to Tender and to award the Contract for Cambridge City Council.

  iv.        Agreed that Peterborough City Council (as lead authority for the joint procurement exercise) will nominate, in collaboration with and on behalf of the participating RECAP partners, a preferred supplier for the contract of providing the services of bulking, sorting and onward processing/sale of recyclable materials.  The contract would be awarded to the contractor who submits the Most Economically Advantageous Tender to the partners as a whole.

   v.        Agreed the approach to compliance with the Waste Framework Directive regarding source separation of recyclate, as agreed by the RECAP Board on 4th September 2013 and as attached at Appendix 2.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Refuse & Environment.

 

The Committee supported the proposal.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

 

 

***See below for record of delegated Officer’s Decision –

additional information published on 12 August 2014***

 

 

Officer Executive Decision - Record

 

Decision(s) taken:	Approval of the Award of Contract for the Joint Materials Recycling Facility to Amey LG Ltd.
Decision of:	Director of Environment
Date of decision:	2 July 2014
Matter for Decision:	Delegation of authority to the Director of Environment, in consultation with the Executive Councillor for Environmental and Waste Services plus the Chair and Spokes of ESC, to approve the final Invitation to Tender and to award the Contract for Cambridge City Council.
Any alternative options considered and rejected:	None
Reason(s) for the decision including any background papers considered:	The current contract for the bulking, transportation, sorting and onward sale of commingled dry recyclables will end in November 2014 and therefore a procurement exercise has been completed by the City Council working in partnership with five neighbouring local authorities. Amey LG Ltd achieved the highest scoring bid based on quality and price for both lots.  The contract is to be awarded for a 5 years period. On 26 September 2013 delegated authority was given to the Director of Environment to award the contract subject, to  consultation with the Executive Councillor for Environment, Waste and Public Health plus the Chair and Spokesperson of the Environment Scrutiny Committee.  The consultation has taken place, and no objections were raised about the award of contract to Amey LG Ltd.
Conflicts of interest and dispensations granted by the Chief Executive:	None
Other Comments:	None
Reference:	13/40/ENV Joint Materials Recycling Facility Procurement Process
Contact for further information:	Jen Robertson – Waste Strategy Manager