Issue - decisions

Matter for Decision:  

Fleet Management took control of Cambridge City Council’s fuel supplies in September 2008 and tendered for supply of the fuel through ESPO. This contract is due to expire in September 2013. It was more cost effective to manage the fuel in house due to the whole sale purchase cost compared to prices paid at local service stations.

Vehicle telematics were installed in September 2008 replacing the AVTS system (Automated Vehicle Location System) and provided a number of key benefits: improved security of resources, health and safety of employees, significant reduction in fleet carbon emissions, reductions in vehicle motor claims to our insurers and savings in fuel.

The tyre contract was necessary for the supply of tyres required to run the Council’s fleet of vehicles.

The tyre contract will require an outside service provider to regularly inspect and replace tyres. These preventative maintenance measures will provide a saving due to less wear and tear on vehicle parts.

Decision of Executive Councillor for Environmental and Waste Services:

The Executive Councillor resolved to:

Procurement recommendations:

       i.          Approve the carrying out and completion of the procurement of tyres, fuel and telematics- Fuel        - £500k per annum

- Tyres - £36k per annum

- Telematics

- £24k per annum

     ii.          Subject to:

- The permission of the Director of Resources being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

-  The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

Reason for the Decision:

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected:

Not applicable.

Scrutiny Considerations:

Not applicable as pre-scrutiny was not requested.

The Executive Councillor approved the recommendation.

Conflicts of interest declared by the Executive Councillor (and any dispensations granted)

Not applicable.