Council and democracy
Home > Council and Democracy > Decision register > Meeting attendance > Decision details > Agenda and minutes
Venue: Meeting Room - Cherry Trees - Cherry Trees Day Centre. View directions
Contact: Democratic Services Committee Manager
No. | Item | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Apologies For Absence Minutes: Apologies were received from Councillor Owers. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Declarations Of Interest Members of the committee are asked to declare any interests in the items on the agenda. In the case of any doubt, the advice of the Head of Legal should be sought before the meeting. Minutes:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
To confirm the minutes of the meeting held on 08 January 2015. Minutes: The minutes of the meeting held on 8 January 2015 were approved as a
correct record subject to the following amendments: 15/5/EAC Open Forum (Former text struck through and revised as below).
3. Councillor Moghadas raised concerns about
the pavement outside the Post Office on Mill Road Broadway. She had been informed
that elderly residents of the adjacent Millcroft
Court had experienced falls due to the uneven pavement surface. Councillor
Moghadas would look into this matter outside the meeting and report back. Councillor Bourke stated that officers had visited the area but had not been able to identify where the problems were. A site visit will be agreed so that residents can point out areas causing problems. Action: Councillors
Bourke and Moghadas 15/8/EAC S106 Priority Setting (3rd Round): East Area (Amended additional text shown in bold.) ii. Faith based applications needed to commit to a written agreement on inclusion and a method to be devised to more closely monitor use by the wider community. All grant applicants fully understood the requirements and annual monitoring reports were required. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Matters & Actions Arising From The Minutes PDF 43 KB Reference will be
made to the Committee Action Sheet available
under the ‘Matters & Actions Arising From The Minutes’ section of the
previous meeting agenda. General agenda
information can be accessed using the following hyperlink: http://democracy.cambridge.gov.uk/ieListMeetings.aspx?CommitteeId=147 Minutes: 15/5/EAC Open Forum Action Point:
Councillor Benstead to raise issue of taxi driver inconsiderate driving in
Tenision Road and Station area at next Taxi Driver Forum. Councillor Benstead said there had been
no formal forum for the City Council to discuss issues with taxi drivers since
the last meeting of East Area Committee. Councillor Benstead had some informal
meetings regarding anti-social driving. Taxi groups would advise drivers that
anti-social driving would not be tolerated and the City Council would take
action against reported incidents. The City Council had now imposed a
limit on the number of taxis. Higher standards were
now expected of drivers as a result of the cap. Councillor Benstead said most
taxi drivers drove well, only a minority did not. Councillor Smart referred to the Joint
Traffic Committee discussion of taxi driver behaviour. 15/5/EAC Open Forum Action Point:
Committee Manager to contact Planning Department for an update on monitoring of
Planning conditions related to student accommodation. The Planning Department had been
contacted, but a response was still pending. Councillor Blencowe to follow up. Action: Councillor
Blencowe to contact Planning Department for an update on monitoring of Planning
conditions related to student accommodation. 15/5/EAC Open Forum Action Point:
Councillors Bourke and Moghadas to investigate pavement problems outside Post
Office and Millcroft Court, Mill Road Broadway. Councillor Bourke said that Mrs
Griffiths had raised concern about the road outside the Mill Road Post Office.
He and Mrs Griffiths had visited the area. Councillor Bourke then went back
with County Officers to look at drains and paving issues that could be
addressed within County Council criteria. Some work was outside of this
criteria, so a bid would have to be made for funding to undertake the work in
2016. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Open Forum Refer to the ‘Information for the Public’ section for rules on speaking. Minutes: 1.
Ms Cranmer made
the following points:
i.
Asked for Tenison
Road bollards to be replaced outside numbers 37/39 and the junction with Mill
Road.
ii.
Asked for a zebra
crossing to be installed near the Salvation Army building on Tenison Road. Councillor Walsh said he would contact
officers regarding replacing the bollards at the Tenison Road junction with
Mill Road, and installing a zebra crossing near the Salvation Army building on
Tenison Road. Councillor Walsh said he would contact the Highways Agency
regarding replacing the bollards outside numbers 37/39 Tenison Road. Action: Councillor Walsh to
liaise with Ms Cranmer regarding Tenison Road bollards outside numbers 37/39
and the junction with Mill Road. Ms Cranmer said there had been many incidents
of vehicles driving on the pavement since January 2015. Councillor Blencowe
said the bollards had been discussed at Joint Area Committee. They had not been
taken forward as part of traffic management features as the Highways Officer
had said they would restrict access to the junction. Other measures were
adopted instead. 2.
Mr Cooper asked
about the current status of parking problems on Rustat Road, Davy Road and
Corrie Road; plus action being taken to address this. Councillor Kavanagh said parking was an
issue across the city. Coleridge in particular was affected by problems
associated with commuting. The County Council had originally intended to
implement a southern fringe parking zone, but arrangements were now made on a
street by street basis. Double yellow lines would be implemented in the Rustat
Road area by summer 2015 through traffic regulation orders. Parking restrictions had already been imposed
in Davey Road. Councillors Smart and Benstead said that
Coleridge and Romsey Ward Councillors had worked together in the past to ensure
the County Council joined up small scale work to prevent problems being moved
from one area to the other. It would be helpful to do so again in future. 3.
Mr Leigh made the
following points:
i.
Expressed concern
regarding the cycle path link between the station and Carter Bridge/Devonshire
Road.
ii.
Other route
options would be considered at the 29 April 2015 Planning Committee. These were
better alternatives.
iii.
Residents took issue
with the proposed loss of trees and green space due to the cycle route. Councillor Blencowe said as the cycle link
was coming to Planning Committee 29 April, he would make general comments so as
not to fetter his discretion. The
Planning Committee had asked for land ownership information and Carter Bridge
details to be included in the report for consideration. The Planning Committee
would consider all options before making a decision. Councillor Robertson said
he had also had general discussions with Mr Leigh. The Members Cycling Group
would consider route options at their next meeting. Landscaping and tree work
would be considered at Planning Committee. Mr Leigh said that Devonshire Road residents
had not been notified about the application, only some residents near the
station had been informed of the application. Action: Cllr Blencowe to
liaise with City Development Manager regarding notification of Devonshire Road
residents of the new cycle link route to the station, then pass details onto Mr
Leigh. 4.
Mr Gawthrop made
the following points:
i.
Raised concerns
regarding the proposed student housing at Shire Hall.
ii.
Young people were
in a difficult situation finding housing. Accommodation should be provided for
them instead of students. Councillor Walsh said the County Council was
not a housing authority. It had lost 45% of its budget over the last few years.
The City Council was in a better position due to its property portfolio. The
County Council needed to make the maximum use of its assets in order to raise
revenue to provide all services, not just housing. Councillors Whitehead and Walsh said the
decision had already been taken to approve student accommodation at Shire Hall, it was an option that gave the best rate of return for
the County Council after going out to tender. Action: Cllr Bourke to clarify if ‘making the maximum
financial return’ from assets was a hard and fast rule for the County Council
ie one that may limit options for use that may be considered. 5.
Ms Smith made the following
points:
i.
Students form a valuable part of the area.
ii.
However, many residents were concerned about
a loss of balance between student housing and other accommodation, about family homes being converted into student
flats and about student housing being used more and more for short-term
language school lets, rather than for students from our two universities.
iii.
What was being done to address this, and
what more could be done? Councillors said a housing review had given
a clear steer on accommodation needs in the city. The city had many housing
issues as many people had to share accommodation to afford housing ie
professionals as well as students. Increasing the amount of student
accommodation was leading to a perception by other residents that future accommodation
was only aimed at students, the City Council needed to address this. Each
planning application would be judged on its own merits. 6.
Ms Chamberlain
made the following points:
i.
Referred to agenda
text regarding the public exhibition.
ii.
She was working
with children to create glass artwork around the city for doors and balconies.
iii.
Abbey and Barnwell
were getting a scout hut as a linked event to the project. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Area Committee Grants 2015-16 - EAC PDF 135 KB Minutes: The Committee received a report from the Community Funding
& Development Manager. Members considered applications for grants as set out in the Officer’s
report (Appendix 1, in line with the Area Committee Community Grants criteria detailed
in paragraph 3.3.3) and also listed in the table below. The Community
Funding & Development Manager responded to Member’s questions about individual
projects and what funding aimed to achieve. She said that details in funding application
documents set out the City Council was a living wage employer and so expected
applicants to be too. The Community Funding & Development Manager
was working with the Living Wage Co-ordinator and Executive Councillor on how
to further incorporate this expectation into the application process in future.
Following discussion, Members resolved (unanimously) to agree the proposed awards
detailed in Appendix 1 (of the Officer’s report) and summarised in the table
above. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Environmental Data Reports - EAC PDF 5 MB Minutes: The Committee
received a report from the Operations Manager – Community Engagement and
Enforcement. The report
outlined an overview of City Council Refuse and
Environment and Streets and Open Spaces service activity relating to the geographical
area served by the East Area Committee.
The report identified the reactive and proactive service actions
undertaken in the previous quarter, including the requested priority targets
and reports back on the recommended issues and associated actions to be
targeted in the following. It also
included key officer contacts for the reporting of waste and refuse and public
realm issues. The following were suggestions for members on what action could be
considered for priority within the East Area for the quarter of April to June
2015: Continuing priorities 1.
Enforcement patrols to tackle fly-tipping The
Broadway 2.
Early morning patrols for dog fouling at the
following locations: · Romsey Recreation Ground · Petersfield
Recreation Ground · Cannon Green · St Thomas’s Square
and Road · Ravensworth Gardens play
areas · Coldhams Common · Thorpe Way area 3.
Deep cleanse of the Tins bridge to include removal
of graffiti (pending ownership confirmation from the County Council) 4.
Enforcement patrols to deal with the litter issues
at Cambridge Leisure Park at Clifton Road including liaison and educational
with nearby schools and colleges. 5.
Dog warden patrols to deal with dogs off leads
issues at Budleigh Close and Barnwell Road shops New suggested priorities 6.
Park deep cleanse, to include removal of
graffiti, flyposting, litter, dog fouling, vegetation cut back and sweeping at Romsey Recreation Ground, St Thomas’s Square, Petersfield
and Dudley Road. 7.
Enforcement work to tackle bins on streets in the Romsey and Petersfield areas 8.
Enforcement work to tackle the environmental crime
issues on Rope Walk including fly tipping and abandoned vehicles. The
Committee discussed the following issues:
i.
St Matthew’s Estate and Rope Walk both needed
patrols to address fly tipping.
ii.
Using anti-graffiti paint as part of Tins bridge
work (priority 3).
iii.
St Matthew’s Piece was not included as part of
general clean-up work. Please include in priority 6.
iv.
Another community clear out should be offered to
each ward in turn. Action:
Cllr Roberts to liaise with Cllr Sinnott regarding scheduling another community
clear out opportunity.
v.
Fly tipping in Riverside had reduced after the
introduction of new bins.
vi.
Dog fouling in Stanley Road had reduced as a result
of the poster campaign. These could now be removed. vii.
The Operations Manager was asked to liaise with
Ward Councillors to ensure the full allocation of dog waste bins were deployed
to each ward. viii.
Fly tipping in Ekin Road
and the back of nearby flats. Work to be undertaken with residents, landlords
or Environmental Health Officers as required. Following discussion, Members unanimously resolved to approve priorities for action
as amended below (bold text): Continuing priorities 1.
Enforcement patrols to tackle fly-tipping The
Broadway 2.
Early morning patrols for dog fouling at the
following locations: · Romsey Recreation Ground · Petersfield
Recreation Ground · Cannon Green · St Thomas’s Square
and Road · Ravensworth Gardens play
areas · Coldhams Common · Thorpe Way area 3.
Deep cleanse of the Tins bridge to include removal
of graffiti (pending ownership confirmation from the County Council) 4.
Enforcement patrols to deal with the litter issues
at Cambridge Leisure Park at Clifton Road including liaison and educational
with nearby schools and colleges. 5.
Dog warden patrols to deal with dogs off leads
issues at Budleigh Close and Barnwell Road shops New suggested priorities 6.
Park deep cleanse, to include removal of
graffiti, flyposting, litter, dog fouling, vegetation cut back and sweeping at St Matthew’s Piece, Romsey
Recreation Ground, St Thomas’s Square, Petersfield and Dudley Road. 7.
Enforcement work to tackle bins on streets in the Romsey and Petersfield areas 8.
Enforcement work to tackle the environmental crime
issues on Rope Walk including fly tipping and abandoned vehicles. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
East Area Committee Dates 2015/16 PDF 135 KB The Committee is asked to agree the following meeting dates, attached is
the meetings calendar 2015/16: Thursday:
2 July 2015 Thursday:
29 October 2015 Thursday:
7 April 2016 Thursday:
28 January 2016 Members are asked to contact the Committee Manager in advance of the meeting with any comments regarding the above dates. Additional documents: Minutes: The following dates were agreed: · Thursday: 2 July 2015 · Thursday: 29 October 2015 · Thursday: 7 April 2016 · Thursday: 28 January 2016 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Record of Urgent Decision To note decisions taken by the Chair, Vice Chair and Opposition Spokes since the last meeting of the East Area Committee |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Cambridge Community Church PDF 81 KB Additional documents:
Minutes: Noted. |