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Venue: This a virtual meeting and therefore there is no physical location for this meeting
Contact: Democratic Services Committee Manager
Note: Details on how to view the meeting can be found on the front page of the agenda
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Apologies Minutes: |
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Declarations of Interest Minutes: No interests were declared. |
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Minutes: The minutes of the meetings held on 29 January 2020 were
approved as a correct record and signed by the Chair. |
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Public Questions Minutes: There were no public questions. |
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Virtual Council Meetings-conventions PDF 257 KB Minutes: The Committee received a report from the Democratic Services Manager proposing local conventions on how council meetings would operate in a virtual way arising from the provisions in the Coronavirus Act 2020 and associated Regulations The Committee received a report detailing the conventions to apply to virtual meetings. In response to a question, the Committee was advised that there would be a way for audio public contributions from the public were the MS Teams environment incompatible. This was one of the reasons for requiring two days notice from the public so that any technical issues could be resolved prior to a meeting. Resolved (unanimously) to recommend to Council i) The conventions for virtual meetings are adopted as appended to the minute ii) The conventions are reviewed after one month of operation and that the Civic Affairs Committee is authorised to make any changes following the review and at any time until 7 May 2021 taking into account any advice from the Council’s Monitoring Officer. |
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Nominations for Committees for the Municipal Year 2020/21 PDF 251 KB Additional documents: Minutes: The Committee considered a report and update paper (published on 18 May) setting out the proposed Committees and the nominations received. The Committee considered the rules on political balance set out in the Local Government and Housing Act 1989 in developing the recommendations. The Committee were asked to note a correction to the
Vice-Chair of Civic Affairs Committee from Councillor Thornburrow to Councillor
Davey. Resolved to: (i)
Recommend to Council to agree the number and
size of committees, depart from proportionality on the Planning Committee and
to note the nominations listed below:
(ii)
Recommend to Council to agree the nominations for
Chairs and Vice Chairs as below:
iii. Noted there were no constitutional updates. |
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Date of next two meetings The Committee is asked to confirm the date of the next
meeting as Thursday 4 June at 5.30pm and to agree that the meeting after that takes
place on Wednesday 8 July (and not 22 July as previously scheduled). Minutes: The Committee agreed the date of the next meeting as Thursday 4 June at 5.30pm and that the meeting after would take place on Wednesday 8 July and not 22 July as previously scheduled. |