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Agenda and minutes

Venue: This a virtual meeting and therefore there is no physical location for this meeting

Contact: Democratic Services  Committee Manager

Note: Details on how to view the meeting can be found on the front page of the agenda 

No. Item




Apologies were received from Rob Bennett, the Council’s Independent Person.




Declarations of Interest


No interests were declared.


Minutes pdf icon PDF 203 KB


The minutes of the meetings held on 29 January 2020 were approved as a correct record and signed by the Chair.



Public Questions


There were no public questions.


Virtual Council Meetings-conventions pdf icon PDF 257 KB


The Committee received a report from the Democratic Services Manager proposing local conventions on how council meetings would operate in a virtual way arising from the provisions in the Coronavirus Act 2020 and associated Regulations


The Committee received a report detailing the conventions to apply to virtual meetings.  In response to a question, the Committee was advised that there would be a way for audio public contributions from the public were the MS Teams environment incompatible.  This was one of the reasons for requiring two days notice from the public so that any technical issues could be resolved prior to a meeting.


Resolved (unanimously) to recommend to Council


i)  The conventions for virtual meetings are adopted as appended to the minute

ii)   The conventions are reviewed after one month of operation and that the Civic Affairs Committee is authorised to make any changes following the review and at any time until 7 May 2021 taking into account any advice from the Council’s Monitoring Officer.



Nominations for Committees for the Municipal Year 2020/21 pdf icon PDF 251 KB

Additional documents:


The Committee considered a report and update paper (published on 18 May) setting out the proposed Committees and the nominations received. The Committee considered the rules on political balance set out in the Local Government and Housing Act 1989 in developing the recommendations.


The Committee were asked to note a correction to the Vice-Chair of Civic Affairs Committee from Councillor Thornburrow to Councillor Davey.


Resolved to:


(i)  Recommend to Council to agree the number and size of committees, depart from proportionality on the Planning Committee and to note the nominations listed below:



Environment and Community Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Smart, Davies, Hadley, Collis, Barnett


Summerbell, Matthews, Payne


Alternates – O’Reilly, Sheil, McGerty, Gehring


Planning and Transport Scrutiny Committee  8 (5 Labour + 3 Lib Dem)

Smart, Bird, Collis, Green, Baigent


Bick, Porrer, Chadwick


Alternates – McQueen, Lab TBC, Matthews


Housing Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Todd-Jones, Bird, Thittala, Hadley, Sheil


Martinelli, Porrer, McGerty


Alternates – Barnett, Smart, Cantrill, Page-Croft


Strategy and Resources Scrutiny Committee 6 (4 Labour + 2 Lib Dem)

Davey, Barnett, Green, Davies


Bick, Dalzell


Alternates – O’Reilly, Collis, Cantrill, Payne


Civic Affairs Committee 6 (4 Labour + 2 Lib Dem)

Sargeant, Thornburrow, Davey, O’Reilly


Dalzell, Chadwick


Alternate – Moore, Martinelli


Employment (Senior Officer) Committee 6 (4 Labour +2 Lib Dem)

Sargeant, Thornburrow, Herbert, Sheil


Bick, Porrer


Alternates: Massey, Dalzell


Licensing Committee 11 (7 Labour+ 4 Lib Dem)

Bird, Thittala, McQueen, Massey, Moore, McPherson, Lab TBC


Gehring, Pippas, Page-Croft, Summerbell


Alternates – Johnson, Cantrill


Planning Committee9 (5 Labour+ 3 Lib Dem +1 Independent)

Smart, Baigent, Green, Thornburrow, McQueen


Tunnacliffe, Lord, Porrer




Alternates – Bird, Price, Page-Croft


Cambridge City Joint Area Committee (with County Council) 6 (4 Labour + 2  Lib Dem )

Sargeant, Smart, Massey, Robertson


Martinelli, Tunnacliffe


Alternates – Bird, McGerty


Cambridgeshire and Peterborough Combined Authority - 1 seat



Alternate - Davey


Cambridgeshire and Peterborough Combined Authority Overview and Scrutiny Committee 1 Labour + 1 Lib Dem





Alternates – McQueen, Summerbell



Cambridgeshire and Peterborough Audit and Governance Committee 1 Labour + one alternate



Alternate – Price


Greater Cambridge Partnership Joint Assembly 3 (2 Labour + 1 Lib Dem)

Davey, Massey




Joint Development Control Committee - Cambridge Fringes 6 (4 Labour+ 2 Lib Dem)

Sargeant, Baigent, Thornburrow, Smart


Tunnacliffe, Matthews


Alternates – Price, Moore, Porrer, Page-Croft


(ii)  Recommend to Council to agree the nominations for Chairs and Vice Chairs as below:





Vice Chair

Environment and Community Services



Planning and Transport






(nb. Tenant/Leaseholder is Chair of Part 1 of the meeting)

Strategy & Resources



Civic Affairs










iii. Noted there were no constitutional updates.


Date of next two meetings

The Committee is asked to confirm the date of the next meeting as Thursday 4 June at 5.30pm and to agree that the meeting after that takes place on Wednesday 8 July (and not 22 July as previously scheduled).



The Committee agreed the date of the next meeting as Thursday 4 June at 5.30pm and that the meeting after would take place on Wednesday 8 July and not 22 July as previously scheduled.