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Agenda and minutes

Venue: Council Chamber, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions

Contact: Democratic Services  Committee Manager

No. Item




No apologies were received.


Declarations of Interest



No interests were declared.



Minutes pdf icon PDF 217 KB


The minutes of the meeting held on 30 January 2019, were approved as a correct record and signed by the Chair.


Public Questions


There were no public questions.




Nominations for Committees for the Municipal Year 2019/20 pdf icon PDF 247 KB

Additional documents:


The Committee considered a report and update paper (published on 13 May) setting out the proposed Committees and the nominations received. The Committee considered the rules on political balance set out in the Local Government and Housing Act 1989 in developing the recommendations.


In noting the Leader of the Council’s proposed changes to the Executive, Councillor Robertson requested that for ease of reference in Section 2 Part 3 of the Constitution (Executive Councillor Portfolios) should list appointments that sit with the relevant portfolio holder, for example on the board of C.I.P


Resolved to:


(i)Agree the number and size of committees, depart from proportionality on the Planning and Transport Scrutiny Committee and to note the nominations listed below-


Environment and Community Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Smart, Barnett, Hadley, Collis, Davies


Summerbell, Martinelli, Payne


Alternates – O’Reilly, Page-Croft



Planning and Transport Scrutiny Committee  9 (5 Labour + 3 Lib Dem + 1Independent)

Smart, Sheil, Hadley, Green, Baigent


Bick, McGerty, Chadwick




Alternates – McQueen, Bird, Lord


Housing Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Todd-Jones, Bird, Thittala, Collis, Sheil


Cantrill, Lord, Porrer


Alternates – Barnett, O’Reilly, McGerty


Strategy and Resources Scrutiny Committee 5 (3 Labour + 2 Lib Dem)

Davey, Baigent, Green


Bick, Dalzell


Alternates – Davies, Lab TBC, Cantrill


Civic Affairs Committee 6 (4 Labour + 2 Lib Dem)

McPherson, Sargeant, Davey, Thornburrow


Dalzell, Chadwick


Alternate – Lab TBC, Martinelli 


Employment (Senior Officer) Committee 6 (4 Labour +2 Lib Dem)

Sargeant, Thornburrow, Herbert, Sheil


Bick, Nethsingha


Licensing Committee 11 (7 Labour+ 4 Lib Dem)

Bird, Thittala, McQueen, Massey, Moore, McPherson, Sargeant


Pippas, Gehring, Porrer, Summerbell


Alternates – Johnson, Page-Croft


Planning Committee8 (5 Labour+ 3 Lib Dem)

Smart, McQueen, Green, Baigent, Sargeant


Tunnacliffe, Lord, Page-Croft


Alternates – Thornburrow, Nethsingha


Cambridge City Joint Area Committee (with County Council) 6 (4 Labour + 2  Lib Dem )

Sargeant, Smart, Massey, Robertson


Payne, Martinelli


Alternates – Bird, Lord


Cambridgeshire and Peterborough Combined Authority - 1 seat



Alternate - Sargeant


Cambridgeshire and Peterborough Combined Authority Overview and Scrutiny Committee 1 Labour + 1 Lib Dem

Price, Gehring


Alternates – Lab TBC, Summerbell


Cambridgeshire and Peterborough Audit and Governance Committee 1 Labour + one alternate



Alternate – Lab TBC


Greater Cambridge Partnership Joint Assembly 3 (2 Labour + 1 Lib Dem)

Davey, Massey, Bick


Joint Development Control Committee - Cambridge Fringes 6 (4 Labour+ 2 Lib Dem)

Thornburrow, Baigent, Sargeant, Smart


Tunnacliffe, Page-Croft


Alternates- Price, Lab TBC, Porrer


(ii) Agree the nominations for Chairs and Vice Chairs as below:




Vice Chair

Environment and Community Services



Planning and Transport






(nb. Tenant/Leaseholder is Chair of Part 1 of the meeting)

Strategy & Resources



Civic Affairs










 Thornburrow as Lead Cllr



(iii)  Agree the changes to the Constitution as set out below (in capitals and struck through):




The Council shall have the following Overview and Scrutiny Committees. Their role and functions are set out in Article 6 of Part 2 of this Constitution and their procedure is governed by the Overview and Scrutiny Procedure Rules in Part 4 of this Constitution.

Environment and Community (Scrutiny) Committee


Terms of Reference

Overview and scrutiny of the functions for which the Executive Councillors for (i) Communities (ii) CLIMATE CHANGE, Environment al Services and City Centre are responsible for and; (iii)  the community safety responsibilities of the EXECUTIVE COUNCILLOR FOR TRANSPORT AND COMMUNITY SAFETY Streets and Open Spaces  are responsible


As required by Section 19 of the Police and Justice Act 2006 to be the crime and disorder committee with the power to review or scrutinise decisions made by the Council or by the Crime and Disorder Reduction Partnership.

Planning and Transport (Scrutiny) Committee


Terms of Reference

Overview and scrutiny of the functions for which the Executive Councillor for (i) Planning Policy and OPEN SPACES Transport  is responsible for and (ii) the transport responsibilities of the EXECUTIVE COUNCILLOR FOR TRANSPORT AND COMMUNITY SAFETY



Nominations of Honorary Councillors pdf icon PDF 231 KB


Councillor McPherson proposed the nomination of former Councillor Caroline Hart as an Honorary Councillor.


Resolved to:


Recommend to Council the appointment of former Councillor Hart as an Honorary Councillor.



Internal Audit Plan pdf icon PDF 359 KB

Report to follow.

Additional documents:


The Committee received a report from the Head of Shared Internal Audit Service regarding the draft Internal Audit Annual Plan and Strategy for 2019 / 2020.


The Head of Internal Audit stated the following in response to Members’ questions:

  i.  The profession was moving to more dynamic audit plans.

  ii.  Prioritisation is in line with the Council’s requirements and the audit team will also base priority on risk scores for each audit listed in the Plan.

  iii.  Systems testing in an audit will vary, with the team having available a range of tools and methods and choosing to use the most appropriate for each audit.


Resolved to:


  i.  Approve the draft Audit Plan and Strategy and;

  ii.  Approve the supporting Charter and Code of Ethics



Municipal Year 2019/20 pdf icon PDF 282 KB

Additional documents:



The Committee received a report from the Democratic Services Manager regarding the scheduling of Council meetings in school holidays 2020 and also whether to cancel one Council meeting in April 2020.


The Committee made the following proposals in response to the report:

  i.  Avoiding half term and main school holidays should be observed.

  ii.  Re-consider whether to cancel the April 2020 Council meeting at 9 October committee for a decision.

  iii.  Move the Council Budget meeting to 13 February 2020, with consequential changes to S&R Scrutiny and the Executive meetings to 3 February 2020 and publish the Budget Setting Report on 2 January at 10am.

  iv.  Consider the time of day for the Annual Meeting of the Council in 2020 and report back to 9 October committee for a decision.


Resolved to:


  i.  Confirm Council will be held on 13 February 2020.

  ii.  Agree that school holidays and half terms should be avoided when compiling the Municipal Year calendar.

 iii.  Report back to 9 October committee on timing of the Annual Meeting (2020) and whether to cancel April 2020 Council.