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Venue: Committee Room 1 & 2, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions
Contact: Democratic Services Committee Manager
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Apologies Minutes: Apologies were received from Rob Bennett the
Council’s Independent Person. |
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Declarations of Interest Minutes: No declarations of interest were made. |
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Minutes: The minutes of the meeting held on 28 March 2018 were approved as a correct record and signed by the Chair. |
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Public Questions Minutes: There were no public questions. |
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Officer Delegated Decision |
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Implementation of the National Joint Council Pay Award for 2018/19 Minutes: The decision was noted. |
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Committee Appointments for Municipal Year 2018/19 Additional documents: Minutes: The Committee considered a paper setting out the proposed Committee allocations by party and the nominations received. The Committee considered the rules on political balance set out in the Local Government and Housing Act 1989 in developing the recommendations set out below. Councillor Bick confirmed that Councillor Page-Croft would become a substantive member of the Licensing Committee rather than an alternate member following the adjustment to the Licensing Committee size. The Committee noted the nominations. Resolved (unanimously) to: Recommend to Council to agree the number and size of committees, and to note the nominations listed below: Ordinary Committee
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Nominations for Chairs and Vice Chairs for Municipal Year 2018/19 Minutes: The Committee received nominations for Chairs and Vice Chairs of Scrutiny and Regulatory Committees. Resolved (unanimously) to: i. Agree the nominations for Chairs and Vice Chairs as below:
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Constitutional Amendments Minutes: Resolved (unanimously): To recommend to Council the changes to the Constitution as set out
below: 1. An amendment to the Committee designated as the
Crime and Disorder Committee as required under the Police and Justice Act 2006,
this will now be the Environment and Community
Scrutiny Committee (extract of the amendment to the Constitution detailed
below). 6.1 Strategy and Resources (Scrutiny) Committee
6.2
Environment and Community (Scrutiny) Committee
2. Council is requested to note that the following
transfer of Executive Councillor responsibilities and
clarifications made by the Leader of the Council and to note the Leader’s
portfolio is renamed Executive Councillor for Strategy and External
Partnerships. Proposed Amendments to Part 3
Section 2.3, 2.5 and 2.9 of Constitution, deleted text
programmes which give
direction to, and co-ordinate, the implementation of the Council's corporate
policies and priorities, the need for, and the
development of, new services and policy not within the terms of reference of
other Executive Councillors matters falling
substantially within the Terms of Reference of more than one other Executive
Councillor, where not otherwise delegated. The exercise of the Council’s
functions and the delivery of services including Strategy and Partnerships - including the devolution
Combined Authority, City Deal, and the expansion of joint working with other
councils, the Universities and other partners Business Transformation – creation of
new external shared services, or joint structures including trusts and joint
projects with other councils and organisations which involve the
responsibilities of more than one other Executive Councillor
All matters concerning national local government
associations and corporate projects with Government, including council-wide
bids for resources The giving of any guarantee or incurring of any other
commitments not specifically referred elsewhere The exercise of compulsory purchase powers except
where these are allocated to Executive Councillors relating to their portfolio
responsibilities. The development, implementation
and monitoring of the Council’s plans, policies and strategies relating to: Data protection and freedom of
information. Functions
and Services The exercise
of the Council’s functions and the delivery of services in respect of the areas
listed in Paragraph 1 including, by way of illustration: Corporate And Other Services The Independent Complaints
Investigator Service The Council's emergency planning
functions Democratic Services Other responsibilities which do not
fall within the remit of another Executive Councillor. Civic
functions (insofar as these are not within the remit of the Civic Affairs
Committee) Matters relating to the democratic functions of the
Council, including O The mayoralty o Civic hospitality and town twinning
and other partnerships with local authorities overseas o Relationships, including the appointment
or nomination of Council representatives, with outside organisations not
directly related to the programme area of any committee or other Executive
Councillor.
Management of all land and
buildings held by the Council, except for: o
property in use for specific operational purposes which fall within the
responsibility of another Executive Councillor o those parts of council sites
developed for housing
including new council housing, and dwellings held within the
Housing Revenue Account and land held by
the Council for housing purposes used for or in connection with the provision
of facilities or amenities for local tenants or residents, which shall be the responsibility of the Executive Councillor for
Housing. A clean version of Part 3
Section 2.3, 2.5 and 2.9 with amendments incorporated is detailed below. 2.3 The Leader and Executive
Councillor for Strategy and External
Partnerships 2.3.1 The
Leader shall be responsible for exercising functions on behalf of the Executive
in the circumstances set out in the Council’s Executive Procedure Rules in Part
4 of this Constitution. 2.3.2 The
Leader shall have power to determine which Executive Councillor shall have
responsibility for the exercise of executive functions in cases of doubt or in
cases for which provision has not been made in the Constitution. 2.3.3 The development, implementation and monitoring of the
Council’s plans, policies and strategies relating to: ·
corporate objectives, policies and strategies of the Council subject,
where necessary, to the approval of the Council and excluding those objectives,
policies and strategies which are the responsibility of another Executive
Councillor ·
programmes which give direction to, and co-ordinate, the implementation of the Council's corporate
policies and priorities. ·
the need for, and the development of, new services and policy not within
the terms of reference of other Executive Councillors ·
matters
falling substantially within the Terms of Reference of more than one other Executive
Councillor, where not otherwise delegated. The
exercise of the Council’s functions and the delivery of services including ·
Strategy and Partnerships - including the devolution Combined Authority,
City Deal, and the expansion of joint working with other councils, the
Universities and other partners ·
All matters concerning national local government associations and
corporate projects with Government, including council-wide bids for resources ·
The giving of any guarantee or incurring of any other commitments not
specifically referred elsewhere ·
The exercise of compulsory purchase powers except where these are
allocated to Executive Councillors relating to their portfolio
responsibilities. The development, implementation
and monitoring of the Council’s plans, policies and strategies relating to: ·
Data protection and freedom of information. Functions and Services The
exercise of the Council’s functions and the delivery of services in respect of
the areas listed in Paragraph 1 including, by way of illustration: Corporate And
Other Services ·
The Independent Complaints Investigator Service ·
The Council's emergency planning functions ·
Democratic Services ·
Other responsibilities which do not fall within the remit of another
Executive Councillor. Civic functions (insofar as these are
not within the remit of the Civic Affairs Committee) ·
Matters relating to the democratic functions of the Council, including o The mayoralty o Civic hospitality and town twinning and
other partnerships with local authorities overseas o
Relationships, including the appointment or nomination of Council
representatives, with outside organisations not directly related to the
programme area of any committee or other Executive Councillor. 2.4 Deputy Leader 2.4.1 The
responsibilities of the Deputy Leader are set out in the Executive Procedure
Rules in Part 4 of this Constitution. 2.5 Executive Councillor for Finance and
Resources 2.5.1 Strategic control of the use of the financial resources of
the Council, (subject to the necessary financial approvals of the Council) Treasury Management including for the Housing
Revenue Account Insurance and banking services The approval of Council contributions towards
projects being funded from the National Lottery Supervision of the borrowing of money and
management of the Council's cash flow Collection and management of Council
Tax, National Non-Domestic Rates and Housing Benefit. Strategic information
technology issues, information technology projects which either have
implications for the Council as a whole or which fall significantly within the
remit of more than one Executive Councillor. ·
corporate implementation of improvements and efficiency reviews, and the development and monitoring of core performance
indicators and targets ·
Business
Transformation-internal service reviews and responsibility for
leading plans, where not otherwise delegated, for new externally facing shared
services, trusts , service reviews and joint projects
involving other councils and organisations. The
creation of new external shared services, or joint structures including
trusts and joint projects with other councils and organisations which involve
the responsibilities of more than one other Executive Councillor ·
Corporate
and support services as exemplified under “Functions and Services” below. ·
Procurement
(at a strategic level - oversight of individual procurement exercises will
remain with the portfolio-holder for the relevant service area). ·
The
policy and management of moorings ·
Climate
Change Policy Trading Services ·
Council
strategy to expand trading activities and additional income generation
opportunities, including responsibility for those which do not fall within the
remit of another Executive Councillor Customer Services and ICT ·
Delivery
of quality customer services and the customer access centre ·
Corporate
telephony and IT systems to support joined up customer service delivery. ·
The delivery of front
line services to Council customers through the Council’s reception areas and
telephone services ·
Council’s evolving
digital strategy and the benefits it will deliver for residents, and also to
staff in helping them do their jobs better and more easily Property Matters ·
Leadership
on corporate and cross-portfolio major capital projects and oversight of the
council’s overall capital programme, including the development, redevelopment,
change of use or other major change to land or property owned by the Council
considered by the Chief Executive to be major, significant or sensitive in
terms of the Council's policies and priorities. ·
Any
realisation of assets programme which may be considered necessary to generate
capital receipts for the Council. ·
The
approval of any proposal to re-allocate land between functions and any formal
appropriation of land or property from one purpose to another. ·
Management
of all land and buildings held by the Council, except for: o property in use for specific operational purposes
which fall within the responsibility of another Executive Councillor o those parts of
council sites developed for housing including new council housing, and
dwellings held within the Housing Revenue Account and land held by the Council for housing
purposes used for or in connection with the provision of facilities or
amenities for local tenants or residents, which shall be the responsibility of
the Executive Councillor for Housing. ·
The
acquisition (by purchase or lease) of property by the Council. ·
Management
of the Council's office accommodation ·
The
Council's Land Charges service. Shared Services and Service Reviews, and Employee
and Management Matters To be responsible for:
To establish, monitor and ensure funding for Council-wide employment and
training and apprenticeship policies and delivery ·
To
comply with all relevant employment legislation and the Council's corporate
strategy, policies and objectives. ·
To
exercise strategic control of, and agree policies for, the use of the staffing,
property and information technology resources of the Council. ·
To
co-ordinate and monitor the arrangements for employee Health and Safety at Work ·
To
oversee the provision of professional and central support services, including: o Corporate human resources support and information
including training o Financial services o Legal services.
2.9 Executive Councillor for Communities 2.9.1 Plans, policies and strategies The development,
implementation and monitoring of the Council’s plans, policies and strategies
relating to: ·
The
local welfare and community development needs of all neighbourhoods throughout
the City. ·
The
provision, promotion and development of policies and programmes to provide
children and young people to play and participate in community life, including
providing direction and advice to other committees of the Council in pursuance
of these aims; the provision and promotion of leisure, sporting, artistic and
cultural activities ·
Anti-poverty
initiatives and the Sharing Prosperity Fund, including the powers and duties of
the Council in respect of issues relating to tackling inequality and the
provision of opportunities for individuals and communities in the City to
overcome disadvantage ·
The provision
and promotion of advice relating to citizens’ legal rights and
responsibilities, social security benefits, money management , employment and
immigration ·
Supporting
the Leader in the delivery of Equalities initiatives, and measures to tackle
discrimination. ·
Detailed oversight of race
equality, disability equality and equal opportunity in service delivery and
Council policy Functions and Services The exercise of
the Council’s functions and the delivery of services including ·
The
powers and duties of the Council in respect of children's activities and youth
facilities ·
Community
strategy including the powers and duties of the Council in respect of
opportunities for individuals and communities in the City including: o education and self-development o play programmes o artistic, cultural, sporting and leisure activities
and entertainments o
the
provision, maintenance and management of places of public entertainment, sport
and recreation (including the Guildhall Halls) o
council
owned or operated community facilities o
museums
and art galleries o
the Council’s responsibilities for public health,
working with the county council and health services. o
health
promotion ·
Community Safety Including
the Community Safety Partnership, work with the police and the CCTV system and,
working with the Leader, work with Cambridge police, the Police and Crime
Commissioner and the Council’s representative on the Police and Crime Panel. Progressing the objectives set out
in this section by: ·
direct
provision ·
grant
aid and other financial assistance to voluntary sector and other agencies ·
partnership, joint work and liaison with
public, private or voluntary sector organisations, including community
and joint use agreements, community primary school agreements and support for national lottery projects ·
regenerating
and encouraging the development of community life and enabling local communities to take action on their own
behalf ·
giving
advice and guidance to other Executive Councillors and committees of the
Council on community engagement addressing, in particular, the needs of those
experiencing social or economic inequality ·
advocacy. The relevant exercise of compulsory purchase powers.
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Nominations of Honorary Councillors Minutes: There were no Honorary Councillor nominations. |
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