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Venue: Committee Room 1 & 2, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions
Contact: Glenn Burgess Committee Manager
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Apologies Minutes: None. |
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Declarations of Interest Minutes: None. |
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To approve the minutes of the meeting held on 12 September 2011 as a correct record. Minutes: The minutes of the meeting held on 12 September 2011 were approved and signed as a correct record. |
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The Budget Setting Report (BSR) was circulated as part of the Strategy
and Resources Scrutiny Committee agenda (16 January 2012) and Members are
advised to bring their copies to this meeting. The BSR document can be accessed via the following link, and limited
hard copies will be available at the meeting: http://www.cambridge.gov.uk/democracy/mgConvert2PDF.aspx?ID=8599 The BSR: Revenue and Capital Budgets - 2011/12
(Revised), 2012/13 (Budgets) and 2013/14 (Forecast) Report can be accessed via
the following link: http://www.cambridge.gov.uk/democracy/mgConvert2PDF.aspx?ID=8598 As a result of this meeting, an updated report will be
published and sent to the Executive.
Minutes: The Executive received a report from the Director of Resources
regarding the Revenue and Capital Budgets – 2011/12 (Revised), 2012/13
(Proposed) and 2013/14 (Forecast). The Director of Resources outlined the role of the
meeting within the wider budget-setting context and summarised the content of
the report. Minor drafting amendments regarding Climate Change Fund
investments, as agreed at the Strategy and Resources Scrutiny Committee on 16
January 2012, were noted. In response to questions the Director of Resources
confirmed that details of the Housing Revenue Account (HRA) would be presented
to the Council meeting on 23 February 2012. This would be in the form of three
separate documents; the Business Plan, the Asset Management Plan and the Budget
Setting Report (BSR). The Executive and officers received questions from the
representative of the Labour Group:
i.
Councillor Herbert asked
the Director of Resources for an update on how the self-financing debt would be
managed. The Director of Resources responded that, whilst officers were looking
at a range of options including internal borrowing, ring-fencing legislation
would need to be taken into account. Interest rate projections were being
monitored and officers were mindful of the need to balance the needs of both
the General Fund and the HRA.
ii.
Councillor Herbert asked
the Executive Councillor for Housing if there was an additional option of
borrowing against the ‘headroom’. The Executive Councillor responded that, whilst
there was an option to borrow against the ‘headroom’, it would not be at the
reduced single day rate. The City Council would therefore only commit to this
additional borrowing if specific plans were in place to allocate the funds. iii.
Councillor Herbert asked
the Executive Councillor for Housing if any housing priorities had been identified.
The Executive Councillor confirmed that options such as management and
maintenance of existing housing stock, new builds and increased energy
reduction and insulation measures were being looked at but no firm decisions
had been taken. iv.
Noting the Motion agreed by
Council in July 2011, Councillor Herbert emphasised the need for appropriate
rates of pay and parity of salaries for all staff working with new contractors.
The Executive Councillor for Customer Services and Resources responded that
terms and conditions for council staff moving to external contractors would be
protected by law under Transfer of Undertakings (Protection of Employment)
(TUPE) arrangements. v.
In light of more decisions
being delegated to Area Committees, Councillor Herbert asked the Executive
Councillor for Arts, Sport and Public Places what additional support would be
provided to help them with the increased workload. The Executive Councillor responded that it was important for
decisions to be made at a community and local level, and for those decisions to
be as open and transparent as possible. Whilst he acknowledged that each Area
Committee operated slightly differently it was hoped that good practice learnt
through the North Area Pilot could help inform new ways of working.
Neighbourhood Plans and the allocation of developer contributions would give
more structure to the process and help the public be fully involved in
decisions directly affecting their area. For Area Committees with a higher
number of planning applications the option of more frequent meetings was being
looked into. The Leader and the Executive Councillor for Community Development
and Health confirmed that funding for a new Community Engagement Officer post
had been allocated in the budget. The new post would provide expertise to help
support the Council’s approach to the Localism agenda and neighbourhood
working. It was also noted that, as the role of the Area Committee Chairs would
become more important, senior officer support would be put in place to assist
with the increased workload and responsibility. vi.
Councillor Herbert asked
the Executive Councillor for Arts, Sport and Public Places what the process
would be for the local allocation of developer contributions and how this would
be monitored and scrutinised. The Executive Councillor responded that under the
new system allocation would be driven by the Neighbourhood Plans and local
priorities, and would therefore be a more open and transparent process. vii.
Councillor Herbert asked
the Executive Councillor for Community Development and Health if additional
funds would again be allocated to the Citizens Advice Bureau (CAB) to help
support people through the changes in welfare reform. The Executive Councillor
responded that, whilst the CAB case load figures had not increased this year as
expected, a sum over and above core funding had been allocated to help support
them. The Executive Councillor for Customer Services and Resources also noted
that two additional desks and an interview room would be installed at the
Customer Service Centre, and five additional information kiosks would be
installed across the City to help support people through the changes. viii.
Councillor Herbert asked
the Executive Councillor for Environmental and Waste Services if the current
recycling contract would be renegotiated to include plastic containers. The
Executive Councillor responded that, due to the slump in the market for plastic
recycling, the current contractors were at present unwilling to renegotiate the
contract. However negotiations would continue and it was hoped that the
contract could be renegotiated if the market picked up. ix.
Councillor Herbert asked
the Executive Councillor for Planning and Sustainable Transport if pressure was
being put on the County Council to help contribute to the citywide 20mph
scheme. The Executive Councillor responded that he would be meeting with County
Council Cabinet Members on Monday 23 January 2012 to further discuss the
issue. Record of Decision The Executive resolved unanimously (6 votes to 0) to
recommend to Council to: Please
note: All page
references relate to the BSR which can be found at: Link 1: http://www.cambridge.gov.uk/democracy/mgConvert2PDF.aspx?ID=8599 The circulated
amendments to the (BSR – Revenue and Capital Budgets 2011/12 (Revised),
2012/13 (Budget) and 2013/14 (Forecast) can be found at: Link 2: http://www.cambridge.gov.uk/democracy/mgConvert2Pdf.aspx?ID=3371&T=9 General Fund Revenue Budgets
and Cash Limit / Savings Target: [Section 4, page 30 of the BSR refers] Budget 2011/12: a) Approve, with
any amendments, the revised budget items shown in Appendix D (page 75 of the
BSR) - as amended for the attached replacement page 79 in Appendix D (see Link
2 above). b) Approve, with
any amendments, the overall revised budget for 2011/12, as shown in Section 4
(page 30 of the BSR) and Appendix G(a) (page 109 of the BSR) for General Fund
Services. Budget 2012/13: c) Agree any
recommendations for submission to the Executive in respect of: • Bids to be
funded from External or Earmarked Funds [Appendix H, page 112 of the BSR,
refers] – as amended for the attached replacement page 113 in Appendix H (see
Link 2 above). • Non Cash Limit
items [Appendix E, page 86 of the BSR refers] • Revenue Savings
and Bids [Appendix F, page 87 of the BSR refers] • Priority Policy
Fund (PPF) Bids [Appendix I(a), page 116 of the BSR refers] – based on the
position as outlined in Section 4 (page 37 of the BSR refers). d) Recommend to
Council the Council Tax base, as set out in Appendix C (a) (page 74 of the
BSR), and the level of Council Tax for 2012/13, based on a 99% collection rate
[Section 3, page 27 of the BSR refers]. e) Recommend to
Council to approve: (i) the
Prudential Indicators as set out in Appendix T(a) (page 193 of the BSR refers)
and to confirm that the “Authorised Limit” determined for 2012/13 will be the
statutory limit determined under section 3 of the Local Government Act 2003. (ii) to delegate
to the Director of Resources, within the borrowing totals for any financial
year within (i) above, to effect movement between the separately agreed figures
for ‘borrowing’ and ‘other long term liabilities’. (iii) the
Treasury Management Annual Borrowing and Investment Strategies set out in
Appendices T(b) (page 199 of the BSR refers) and T(c) (page 201 of the BSR
refers), particularly: • to increase the
maximum sum that can be invested with HSBC Bank Plc from £12m to £16m. ·
to amend the limit for a single named institution from £6m to £10m;
(retaining the existing maximum sum which may be invested with counterparties
belonging to the same company group at 1.5 times the level for a single named
institution); and • to have the
flexibility to use other financial means available to the Council, such as bank
call accounts, notice accounts, money market funds, treasury bills and gilts.
However, use of such financial instruments would be subject to an assessment in
conjunction with the Council’s treasury management advisors (Sector) to ensure
that it would not prejudice the council’s deposit priorities. (iv) amendments
to the Council’s Approved Lending (Revised Counterparty) List, shown in
Appendix T(c), Annex 3 (page 210 of the BSR refers) f) Delegate to the
Director of Resources authority to finalise changes relating to the corporate
and departmental restructuring and any reallocation of support service and
central costs, in accordance with the CIPFA Best Value Accounting Code of
Practice and the Service Reporting Code of Practice for Local Authorities
(SeRCOP). Capital: [Section 6, page 47
of the BSR refers] Capital & Revenue
Projects Plan: [section 6, page 50 of the BSR] g) Approve the
following project appraisals, that have been referred by Executive Councillors:
From the Executive
Councillor for Arts, Sport and Public Spaces: (i) Cherry Hinton Hall Grounds
improvements (ii) Coleridge
Recreation Ground improvements From the Executive
Councillor for Community Development & Health: (i)
Centre at St Paul’s –Redevelopment of the main hall (ii)
Clay Farm Community Centre (separate Report on CD&H agenda) From the Executive
Councillor for Housing: (i)
Energy Efficiency Grant (ii)
Landlord Accreditation Grant From the Executive
Councillor for Environmental & Waste Services: (i) Vehicle replacements 2012/13
From the Executive
Councillor for Customer Services and Resources: (i)
Content Management System Replacement (ii)
Introduction of a metered electricity supply on Cambridge Market (iii)
Electronic Market Management System h) Agree any recommendations to the Executive
in respect of the bids outlined in Appendix O(a) (page 159 of the BSR) – as
amended for the attached (see Link 2 above). From the Executive
Councillor for Planning and Sustainable Transport: Approve the removal of H28 – Park Street Car
Park, as identified in Appendix P (page 182 of the BSR refers, from the
Council’s Hold List, for submission to the Executive. i) Agree the Capital & Revenue Projects
Plan, as shown in Appendix M (page 141 of the BSR) for the General Fund (which
will be updated to incorporate rephrasing, new bids and the above
recommendations) and Appendix S (to be included in Version 3 of the BSR –
see Note) for the Housing Capital Investment Programme. Note that revised Housing Capital Investment
Plan for 2011/12 to 2016/17, will be presented to the special joint Housing
Management Board and Community Services on 8th February 2012, to include the impact of in year savings
in capital budgets, re-allocation of budgets for decent homes works, rephrasing
of existing projects and schemes and incorporation of capital bids (as detailed
in Appendix O(b), page 177 of the BSR refers). j) Note the impact of revenue and capital
budget approvals and approve the resulting level of reserves to be used to: (i)
support the 2011/12 budget (ii)
support the 2012/13 and future years budgets. (Appendix G(c),
page 111 of the BSR refers) Recommendation
k) - NEW: Approve contribution
to Climate Change Fund in 2012/13 of £129,050. (This was previously included in
page 109 of Appendix G(a)of the BSR under the line for “Use GF reserves
above £5m”. Recommendation
l) - NEW: To agree
inclusion in the Capital & Revenue Projects Plan of new items identified
below, to note additional funding for revised schemes approved by Executive
Councillors namely: • PR018 -
Bus Shelters • SC517 -
Fuel Tanks Relining • SC518 -
Corn Exchange Lighting Improvement • SC519 -
Wulfstan Way Art Project • SC520 -
Community Olympic Public Art Commission Also attached are updated tables [Page 51 of
the BSR refers] and Appendix Q [page183 of the BSR] in the BSR reflecting the
above changes (see Link 2 above). Housing
Revenue Account [Part 5, page 41 of the BSR refers] • Whilst there are no changes at this stage,
Council will consider the recommendations of the special Housing Management
Board and Community Services Scrutiny Committee regarding Housing Self
Financing at the meeting on 23rd February 2012. |