Council and democracy
Home > Council and Democracy > Agenda and minutes
Venue: Committee Room 1 & 2, The Guildhall, Market Square, Cambridge, CB2 3QJ. View directions
Contact: Martin Whelan 01223 457012
No. | Item |
---|---|
Apologies for absence Minutes: None |
|
Minutes of the meeting held 28 January 2010 PDF 74 KB Minutes: The minutes of the meeting held on 28 January 2010 were agreed as a correct record and signed by the Chair. |
|
Public Questions Minutes: None |
|
Medium Term Financial Strategy 2010 PDF 58 KB Additional documents: Minutes: The Leader introduced the item. It was noted that the Medium
Term Strategy (MTS) would be updated and redrafted as a result of the
announcement of the Comprehensive Spending Review (CSR) on 20 October 2010.
There would then be an opportunity for further discussion at the Full Council
meeting on 8 November. The committee thanked the Finance Department for all their
hard work and dedication in a time of much uncertainty for the Council. The Director of Resources was then invited to give a general
overview of the report and the key elements of the MTS. General Fund It was noted that a key factor for the General Fund revenue
position would be the impact of the proposed changes to funding by central
government: The changes included: -
A reduction in Formula Grants, which had been indicated
as part of the Emergency Budget announcement on 22 June 2010. -
An effective offset to the above reduction in Formula
Grant upon the transfer of responsibility and funding for concessionary Fares
to the County Council from April 2011. It was noted that there was still considerable uncertainty
as to the level of financial adjustment in each case. As a result the MTS included a ‘fan’ chart showing a range of
potential outcomes (figure 8 on page 69 of the MTS). The chart also indicated the core assumption on which the MTS is
based, that Formula Grant would reduce by 30% over the 4-year period to
2014/15, whilst £1.31m p.a. of the net cost of Concessionary fares borne by the
Council from 2011/12 would be recovered as part of the transfer of the
function. It was noted that the Council’s position regarding the
delivery of the growth agenda had also been reviewed. The current spending
approval ended in March 2011, and effective future planning is being hampered
by a high degree of uncertainty in this area. As a result of the government’s review of agencies, it
remained to be seen how much grant would be available through Cambridgeshire
Horizons from 2011/12 onwards. However, in order to enable continuity of the
work on growth it had been decided to extend key officer posts for a further
12-month period – linked to the current review of the Planning Service. Members’ attention was drawn to Table 29 (page 142 of the
MTS) which provided a summary of the overall changes to the projected savings
requirements outlined in the September MTS, whilst table 30 (page 143 of the
MTS) showed the projected amount of net savings still to be identified (i.e.
after allowing for those projected to be delivered by Service Reviews). Members attention was also drawn to figure 18 (page 143 of
the MTS) which illustrated the longer-term profile of savings requirements, and
the comparison with the levels projected in the February 2010 Budget Setting
Report (BSR). Housing Revenue Account (HRA) It was noted that proposed changes to the HRA Subsidy
System, the extent of which has yet to be announced, served to make future
financial projections particularly difficult at this time. As a result, it was
proposed that the savings target of 3%, identified as part of last year’s MTS
process, would be retained at this stage. Member’s attention was drawn to figure 14 (page 111 of the
MTS) which highlight HRA Reserves Projections from 2006/07 to 2019/20, and
figure 13 (page 100) which showed the reserves for the General Fund. In each case these demonstrated that the
Council had viable levels of reserves in the short-term and is projected to be
able to maintain reserves at the target levels in the medium and long-term. The Executive Councillor for Housing noted that a cautious
approach was being adopted, regarding the future position for the HRA, until
the outcomes of the CSR were known. Capital Member’s attention was drawn to table 24 (page 127 of the
MTS) which showed the approval periods for the current Capital Programmes and
highlighted that most of the current programmes are scheduled to finish at the
end of 2010/11. It was noted that the review of these Capital Programmes would
be completed by the final budget round in February 2011. Commitments against the available Capital Funding from
2010/11 to 2014/15 were highlighted at table 27 (page 136 of the MTS). It was
noted that the increase in available funding from 2011/12 reflected the fact
that decisions on any Capital Programmes from that period onward were yet to be
made. It was noted that in the last few days an announcement had
been made on plans to develop a new national Tax Increment Financing scheme. It
was felt that this might help the Council’s position, particularly with regard
to the growth agenda, but that it would first require a change in legislation. The Director of Resources highlighted that the MTS was based
on the most up to date information available at this time. He also emphasised
the Council’s commitment to continuing with a disciplined and prudent approach
to managing finances. The Leader asked that: -
Section 8.79 (page 91 of the MTS) note that the
Cambridge Local Area Agreement (LAA) was to be cancelled. -
Section 8.100 (page 94 of the MTS) note that any review
of Cambridge Northern Fringe East should include Cambridgeshire County Council
and South Cambridgeshire District Council. The Director of Resources noted these comments. ----------------------------------------------------------------------------------------- Record of Decision The Executive
agreed (by 7 votes to 0: unanimous) to recommended to Council: Revenue – General Fund 2.1
To approve an additional contribution into the Climate Change Fund in
2010/11 of £250,000, to be funded from General Fund reserves [paragraph 2.13 of
the MTS refers]. 2.2
To agree the budget strategy and process for the 2011/12 budget cycle as
outlined in section 15 [paragraphs 15.1 to 15.51 refer] and Appendix A of the
MTS document. 2.2
In particular:- a)
that the net General Fund budget (after use of reserves) be limited to
£19,523,750 at this stage
[paragraph 15.24 of the MTS refers]; b)
that the adjusted gross expenditure, for the purpose of calculating
committee cash limits, should exclude major in-term contractual / agreement
obligations (Pools Service, Housing Repairs and ICT contracts); [paragraph
15.22 of the MTS refers]. 2.3
To agree the revised General Fund revenue, funding and reserves
projections as shown in Appendix K, and the associated decisions in section 8,
of the MTS document. 2.4
To authorise the Director of Resources to calculate final cash limits
for committees based on the decisions taken in this report, based on the method
shown in Table 28 and Appendix R, of the MTS document. Revenue - HRA 2.5
To express support for the HRA budget process and strategy as outlined
in Section 15 [paragraphs 15.42 and 15.48] and Appendix M, of the MTS document.
Capital
2.6
To agree inclusion in the Capital Plan of new items identified below,
note additional funding to revised schemes approved by Executive Councillors,
and approve the reschedule of works based on the latest timetables, namely:
(a)
Upper
River Cam Biodiversity Public Art Project – a bid of £28,815 to S106
contributions for public art.
(b)
Wulfstan
Way Local Centre Environmental Improvements – additional funding, £44,000 from
S106 contributions and £29,000 from the Environmental Safety Fund.
(c)
Replacement
Air Monitoring Equipment – a bid of £120,000, £99,000 funded from R&R and
£21,000 by grant.
(d)
SC441
Sheep's Green
Canoe Clubhouse Extension – additional £35,000 funding from S106 contributions.
(e)
SC452
Climbing Wall
at Kelsey Kerridge Sports Centre – additional £30,000 funding from S106
contributions.
(f)
SC404
Play Boat – additional £15,000 funded from S106 contributions to meet the cost
of additional materials and design alterations.
(g)
SC221
Lion Yard Contribution to Works – reschedule the provision of £638,000 from
2010/11 to 2011/12 and £942,000 from 2010/11 to 2012/13.
(h)
PR024
Commercial Properties Asset Replacement Programme – reschedule the provision of
£256,000 from 2010/11 to 2011/12.
(i)
SC361
Disabled Access & Facilities – Guildhall – reschedule £80,000 from 2010/11
to 2011/12.
(j)
SC192
Land to the North of Kings Hedges Road – reschedule £70,000 from 2010/11 to
2011/12.
(k)
SC447
Low Carbon Communities – scheme withdrawn as anticipated external funding not
secured.
(l)
PR001
Housing Capital Investment Programme - reschedule the programme with additional
£353,000 funding.
(m) PR017 Vehicle Replacement
Programme – extend the programme to 2014/15 funded by additional £750,000
R&R.
(n)
PR019 Car Parks Infrastructure and Equipment Replacement
Programme – reschedule and extend the programme to 2014/15 funded by additional
£1,099,000 R&R.
(o)
PR020
ICT Infrastructure Programme – extend the programme to 2014/15 funded by
additional £550,000 R&R.
(p)
PR023
Admin Buildings Asset Replacement Programme – reschedule and extend the
programme to 2014/15 funded by additional £110,000 R&R.
(q)
PR023
Admin Buildings Asset Replacement Programme – reschedule the programme to
2013/14 with additional £10,000 R&R. 2.7
To agree the revised Capital Plan as shown in Appendix P [paragraphs
14.8, 14.10 and 14.11 also refers], the Hold list as shown in Appendix O
[paragraph 14.9 refers] and the funding as shown in Appendix Q [paragraphs 14.1
to 14.7 also refer] of the MTS document. Treasury Management
2.8
To confirm the current Counterparty List [Appendix D of the MTS refers].
2.9
To receive the Mid-Year Treasury Management Report 2010/11 [Appendix E
of the MTS refers]. |