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Venue: Wilkinson Room - St John the Evangelist Church Hills Road Cambridge CB2 8RN. View directions
Contact: James Goddard Committee Manager
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Apologies for Absence Minutes: Apologies were received from Councillors Ashwood, Avery and Sanders. |
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Declarations of Interest Members of the committee are asked to declare any interests in the items
on the agenda. In the case of any doubt, the advice of the Head of Legal should
be sought before the meeting. Minutes:
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To confirm the minutes of the meeting held on 29 February 2016. Minutes: The minutes of the meeting held on 29 February 2016 were approved as a
correct record and signed by the Chair subject to the amendment on P5 16/3/SAC:
The minutes of the meeting held
on 14 December 2015 were approved as a correct record and signed by the Chair
subject to the following amendment on P21 15/121/SACS106 Priority-Setting:
South Area Project Proposals. Councillor Ashton asked for it to be minuted that
the Church Community Facilities 16/6/SAC Bus Stops and Services: Councillor Ashton also asked for it to be noted that Andy Campbell did not believe in consultation. |
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Matters and Actions Arising from the Minutes PDF 127 KB Committee Action Sheet from last meeting attached. Minutes:
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Open Forum Refer to the ‘Information for the Public’ section for rules on speaking. Minutes: Members of the public asked a number of questions, as set out below. 1. Ms Draper asked for a hustings in
Cherry Hinton. Councillor Dryden said it was not possible
to organise one due to the pre-election period. He (as Mayor) would not be able
to speak, although he was an election candidate, when other candidates could.
The intention was to organise a hustings in another
election year, when due notice of it could be given. 2. A member of the
public said the hustings in Queen Edith’s would occur
21 April 2016. 3. A
member of the public asked for the Highway’s Authority proposed ban on turning
left from Hills Road to Queen Edith’s Way be discounted as it would cause
traffic congestion. SAC
agreed the left turn ban was a bad idea. Councillor
Taylor said the County Council had proposed the ban to make it safer for
cyclists to use the Hills Road cycleway by stopping cars cutting across it. The
public were consulted on options and the overwhelming response was that people were opposed to the left turn ban. 4. A member
of the public said there were traffic flow and parking issues on Hills Road and
neighbouring residential streets due to commuters and
college students. Residents would like time restricted parking to stop
commuters parking all day. Councillor
Taylor said the County Council were undertaking work regarding Hills and Homerton College parking. Nichola
Gardiner was responsible for parking in Cambridge. Councillor Taylor and Ms
Gardiner were working on a series of options (such as parking permits) to
present to residents in June 2016. 5. Mr Carpen raised the following
points:
i.
There was a lack of
cycle parking at Hills Road College.
ii.
He had interviewed a
number of students who were scathing about public transport.
iii.
Queried if there had
been any response to his previous question about cycle parking at Hills Road
College. Councillor
Moore said he was mapping student travel routes across the city. Traffic flow
and parking issues caused safety concerns. There was a need to balance
different people’s needs such as disable people, commuters and pedestrians.
Sometimes taking action made things worse eg
introducing resident’s parking permits moved problems to another area. However
doing nothing caused even more problems. Councillor
Ashton said that parking was an issue across the city, and was frequently
mentioned at South Area Committee meetings. There was no concensus
from residents on options to address parking issues such as double yellow
lines. A joined up City and County Council body was needed to identify and take
action. Councillor
McPherson said there had been no response to his letter to the Principal of
Hills Road College regarding parking. 6. Mr Carpen asked if the City
Council could work with Cycle Streets to map commuting as an evidence base for
action. 7. Mr Woodburn said both Cambridge Universities prohibited
students from bringing cars into the city and asked if sixth form colleges
could be asked to do the same. SAC said this was up to colleges to impose and enforce. The universities had proctors to enforce policies (which did not always happen). Councillor Taylor said that Hills Road College asked students not to drive to college. Better park&ride/public transport links may encourage a modal shift from cars to other transport. |
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Record of Officer Delegated Decisions |
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Additional documents: Minutes: The decision was noted. |
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Additional documents: Minutes: The decision was noted. |
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Environmental Data Reports - SAC PDF 460 KB Minutes: The report from the Operations Manager – Community Engagement and Enforcement was noted. |
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Policing & Safer Neighbourhoods - SAC 18 Apr 2016 PDF 154 KB Minutes: The Committee
received a report from Sergeant Horton regarding the policing and safer neighbourhoods trends. The report
outlined actions taken since the Committee on 14 December 2015. The current emerging
issues/neighbourhood trends for each ward were also highlighted. Previous
priorities and engagement activity noted in the report were: i.
Continue to target the
supply of controlled drugs (Class A). ii.
Enforcement action against
inconsiderate/illegal parking around schools [in] the city. Also speeding.
iii.
Enforcement action
against cycling on the pavement[s] around the city. Also cycling at night
without lights. The Committee
raised the following policing issues:
i.
School
children cycling on the pavement in Wulfstan Way.
ii.
Parking issues in
Bosworth Road.
iii.
Anti-social
parking around schools.
iv.
Parking
issues across the city in general. People had been given sufficient warnings to
educate them not to park illegally, SAC felt that enforcement action was now
appropriate.
v.
Requested
details on the number of enforcement tickets issued be
included in the next officer report.
vi.
Speeding
on Queen Edith’s Way and Hills Road. vii.
Drug
dealing in the CB1 area. Members of the public raised the following policing issues:
i.
Drug dealing in Godwin Way.
ii.
Anti-social
behaviour linked to commuters parking in Bosworth Way. Resident’s had safety
concerns due to speeding, blocking of access and damage to hedges.
iii.
Anti-social
behaviour linked to parking near the Queen Emma School. Commuters did not use
the designated drop-off point. Sergeant Horton responded to issues raised
as follows:
i.
Civil enforcement officers were responsible for
parking enforcement in the city.
ii.
Asked for 3 Speed Watch volunteers in the south area.
Volunteers would monitor speeding and address it in areas such as Hills Road. Action
Point: Sergeant Horton to seek response from colleagues about Councillor Taylor’s query about speed cameras data
monitoring. Members of the public asked a number of
questions, as set out below. 1. Mr Deb said burglaries in Cherry Hinton where the majority
of victims were part of the Asian community was an
issue raised in December 2015. Residents felt there had been no progress since
raising the matter. Sergeant Horton
asked for the victims contact details to be passed to the Victim Hub. He
understood that all necessary steps had been taken to investigate the crimes. 2. Mr Carpen said the Cambridge
Lakes site may be developed in future and so free up Police resources so they
did not have to deal with trespassers. Sergeant Horton
said the site was private property so they should undertake security patrols to
protect it. The following priorities were unanimously agreed:
i.
Continue to target the supply of controlled drugs
(Class A).
ii.
Road safety ( around parking ) to continue: ·
ASB parking around the city, particularly in
South Area near schools ·
Speeding
iii.
Anti-social behaviour at the Cambridge Lakes to
include preventative patrols, to target hot spot areas around the lake and
to speak to the management regarding the possibility of installing CCTV. |
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Cherry Hinton Recreation Ground Pavilion Extension PDF 373 KB Additional documents:
Minutes: The Committee received a report from the Community, Sport & Recreation Manager. The report
outlined the council had devolved to area committees decision-making powers
over the use of devolved S106 developer contributions, which include those for outdoor
sports provision. The South Area
Committee allocated £100,000 of its devolved outdoor sports S106 contributions
for improvements to Cherry Hinton Recreation Ground Pavilion in January 2014. A
further £200,000 of devolved S106 outdoor sports contributions were allocated
to the second phase of this project in December 2016. In both cases, the
allocations were subject to approval of the project appraisal/business case.
The overall value of the project is therefore £300,000. These amounts already
feature of the ‘projects under development’ list of the council’s Capital
Programme. Following discussion, Members unanimously resolved to:
i.
Approve the Cherry Hinton Recreation Ground
project (involving a single storey side and front extension with internal alterations
to existing Pavilion), as detailed in the attached appendices, which has been
properly planned and is ready for implementation.
ii.
Delegate to the Chief Executive to invite and
evaluate tenders for the contract for the Cherry Hinton Recreation Ground
Pavilion project.
iii.
Delegate to the Chief Executive, following
consultation with the Chair, Vice Chair and Opposition Spokes of the South Area
Committee, to award a contract for the Cherry Hinton Recreation Ground Pavilion
project to the tender(s) that are evaluated as the most economically
advantageous to the Council. |
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Strategic Review of Community Provision PDF 427 KB Minutes: The Committee received a report from the Community Funding &
Development Manager. The report gave an update on the work of the review to date and
proposals for the next steps of the information gathering exercise. The Committee were
also provided with a list of community facilities identified to date across the
city that were invited to complete a survey and a map of those that had
responded to the facility audit. The Committee made the following comments in response to the report:
i.
The community facilities map needed to be kept up
to date otherwise it would just be a snapshot.
ii.
Mental health facilities were being cut across the city, those that remained were hidden away. It would be
helpful to map these facilities as a signpost for people to find them. In response to Members’ comments the Community Funding & Development
Manager said that the map information is an issue. Consideration needs to be
made regards data protection, keeping information up to date and the resources
to do this. In response to Members’ comments the Community Funding & Development
Manager said that data management would be reviewed in future and undertook to
liaise with area committees as appropriate. Members of the public asked a number of questions, as set out below. 1. Ms Drapper said that Foodcycle were looking for a new venue. The Community Funding & Development
Manager said that officers would liaise with the applicant if an expression of
interest was submitted. 2. Mr Carpen raised the following
points about the map of community facilities:
i.
Would it be
available on line?
ii.
Would it include
responses from school students?
iii.
Suggested keeping
the map up to date by getting people to come to council events and giving feedback.
This was one of the aims of the former ‘Be the Change’ initiative. People could
also respond through ‘Cambridgeshire.Net’. The Community Funding & Development
Manager said
i.
Some community facility details included personal
information. The intention was to put a list of facilities on-line once
permission to publish people’s contact details had been obtained. (Contact
details were obtained during the community facility mapping process). Further
details would be set out in the report going to Community Services Scrutiny
Committee 30 June 2016.
ii.
There would be engagement with young people in
future regarding community facilities. They could also respond to the on-line
survey now. 3. Considerable
support and thanks was expressed by both the committee and members of the
public in this project. Following discussion, Members unanimously resolved to:
i.
Note the work of the review and initial findings of
the city-wide community facilities audit.
ii.
Promote the ‘call for evidence’ stage of the review
and encourage stakeholders to feed in their experience and evidence as detailed
in sections 5 and 6 of the Officer’s report. |
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Area Committee Community Grants 2016-17 PDF 360 KB Minutes: The Committee received a report from the Community Funding &
Development Manager. The report outlined applications received to date for 2016-17 funding
for projects in the South Area, made recommendations for awards and provided information
on the eligibility and funding criteria. In response to Members’ questions the Community Funding &
Development Manager said the following:
i.
Outlined poverty calculation criteria and offered
to forward this to Councillors upon request.
ii.
The indices of multiple deprivation
was used in calculations to give an apportioned figure. This weighting was
approved by Community Services Scrutiny Committee. Officers could return to
Community Services Scrutiny Committee in future to request use of more specific
figures such as fuel poverty if deemed appropriate when reviewing Area
committee funding. A member of the public made the following comment. 1. Funding
had been requested for the Queen Edith’s Forum 2015 to produce a newsletter.
Community Grant funding had launched the newsletter which was now
self-sufficient. Particular thanks was given to the
council officers for their support. Following discussion, Members unanimously resolved to
agree the proposed awards detailed in Appendix 1 of the Officer’s report and
summarised in the table below:
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Environmental Improvement Programme PDF 134 KB Additional documents:
Minutes: The Committee received a report from the
Senior Engineer regarding the Environmental Improvement Programme (EIP). The
report outlined progress of existing schemes and possible further scheme
allocations for 2016/17. Existing Schemes: Progress The Senior Engineer referred to progress on
approved schemes as set out in his report. New Schemes That Require Decisions In the absence of any new scheme
applications from the latest invitation round, Members considered a number of
suggestions put forward in 2014-15. Members of the public made the following
comments in response to the report: i.
Requested Project S6 Red
Cross Lane dropped kerb be deferred as it would lead to pedestrian/cycle conflict.
Asked for project details to be revised then brought back later in the year. ii.
Funding had been
allocated to various verge projects, but they were once again back in a poor
state of repair. There seemed little point in allocating funding to other verge
projects. iii.
Asked for EIP funded
noticeboards to be erected where people gathered, so the boards would be
noticed eg at bus stops and the Co-op on Hills Road. In response to Members’ questions the Senior
Engineer answered:
i.
EIP was refocused in 2015
on smaller projects that fell outside the normal work of the City Council and
County Council, but could be delivered by the City Council. Projects had been
delayed in the past where there were dependencies on partner organisations.
ii.
EIP was now separate from Local
Highways Improvement funding. EIP could top up areas that needed improvement outside
of core highways responsibilities and functions, but it should not replace
funding for normal responsibilities eg s106 from the planning process.
iii.
Local Highways Improvement
funding was the responsibility of the County Council. EIP was the responsibility of the
City Council. Members requested a
change to the recommendations. Councillor Ashton formally proposed the 2016/17
allocation be equally split between the three South Area wards for Ward
Councilors to nominate which projects should receive funding. The Senior Engineer
said that funding could be nominated off-line, but it needed to be formally
allocated (eg at a meeting) by the South Area Committee. This
amendment was agreed (unanimously). Following discussion, Members resolved (unanimously):
i.
Noted the utilisation of £4,500 of remaining South
Area EIP funding to the provision and maintenance of 26 hanging baskets along
Cherry Hinton High Street during 2015-16.
ii.
Trumpington Ward Councillors to consider off-line
the allocation of additional funding (up to £10,000) towards the existing
committed scheme to improve street trees in Bateman Street.
iii.
To allocate funding from the 2014-15 programme
year, and additional funding available for 2016-17, to S3 and S6 on the list of
previously proposed projects in Appendix A of the Officer’s report. Subject to: · S3 to consider a
planted area instead of a post or bollard. · S6 specifications
to be re-worked. · S1, S2, S4, S5 and
S7 projects not to receive funding.
iv.
Not to progress with an outstanding commitment to
introduce controls on verge parking in Mowbray Road and Fendon Road. Funding to
be reallocated to a different ward project(s).
v.
Discounted remaining
funding allocations set out in recommendations on P101 of the Officer’s report.
The 2016/17 allocation would be equally
split between the three South Area wards for Ward Councilors to nominate which
projects should receive funding. Funding would be allocated by the South Area
Committee in future. Subject to the schemes being deliverable, obtaining
consents necessary, positive consultation where required and final approval by
Ward Councillors.
vi.
Noted the progress of existing schemes listed in
Appendix C of this report. vii.
To consider a second EIP application invitation
round during 2016-17 to utilise any funding uncommitted from the present round
plus any savings arising from the delivery of previously committed schemes. |
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South Area Committee Dates 2016/17 The Committee is asked to agree the following meeting dates for the
municipal year 2016-17: · 6 June 2016 · 3 October 2016 · 16 January 2017 · 24 April 2017 Minutes: The following dates were agreed: ·
6 June 2016 ·
3 October 2016 ·
16 January 2017 ·
24 April 2017 |