Issue - meetings

Matter for Decision:  

The Grafton West car park is the small multi storey next to the Grafton Centre and is accessed from Maids Causeway.

 

No cosmetic or structural maintenance has taken place within the car park since it was built in the early 1980s and it is therefore showing its age.

 

Some of the work is required to help protect the building structure; the remainder is to improve conditions for our customers. It is our intention that improving the environment will increase the perception of public safety and result in improved customer satisfaction.

 

Decision of Executive Councillor for Planning and Climate Change:

The Executive Councillor resolved to:

 

Financial recommendations –

       i.          Approved the commencement of this scheme, which is already included in the Council’s Capital & Revenue Project Plan (SC535).

·       The total cost of the project is up to £180,000 made up of: 

£110,000 funded from car parks structural R&R

                              £40,000 from car park equipment R&R and

£30,000 from the climate change fund

 

·       This climate change funding has been included in the Carbon management Plan which has been approved by Environment Scrutiny Committee in June 2012

·       A proportion of this project will contribute to reducing electricity costs due to installing energy saving LED lights.

·       Installation of CCTV cameras will help improve customer safety but will incur an annual monitoring fee of approximately £7,000. A separate bid will be made to

cover these costs in the budget round. CCTV cameras will not be installed until after funding for monitoring has been approved

 

Procurement recommendations:

     ii.          Approved the carrying out and completion of the procurement for a refurbishment of Grafton West car park.

 

Subject to:

·       The permission of the Director of Resources being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

·       The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

 

Reason for the Decision:

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected:

Not applicable.

 

Scrutiny Considerations:

Not applicable as no pre scrutiny was requested.

 

The Executive Councillor approved the recommendation.

 

Conflicts of interest declared by the Executive Councillor (and any dispensations granted)

Not applicable.