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17 Arts, Sport and Public Places - ·Revenue and Capital Budgets PDF 219 KB
To follow
Minutes:
Prior to the start
of the item Councillor Bird addressed the committee with the agreement of the
Chair. Councillor Bird sought clarification on the reasons for the delay in
installing play equipment on the Vie site, which had been purchased in late
2010. Concerns were also raised regarding the current condition of the site,
which appeared to suggest that large vehicles had been driven over the site.
The Executive
Councillor explained that an urgent decision had been taken to purchase the
equipment to remove the need to return the associated S106 contributions to the
developer. The committee were advised that discussions were ongoing with key
stakeholders, however it was explained that there was currently a disagreement
regarding the principle and location of the play equipment within the
development.
The Head of Streets
and Open Spaces confirmed that the equipment was currently being stored at no
cost to the Council, and that the current delays were largely outside the
control of the Council.
Matter for
Decision: To consider the
Community Development and Health Portfolio Revenue and Capital Budgets.
Decision of the
Executive Councillor for Community Development and Health:
The Executive
Councillor resolved to
Review of
Charges
a) Approve
the proposed charges for Arts, Sport and Public Places services and facilities,
as shown in Appendix B of the committee report.
b) Delegate
authority for the setting of any new charges arising to the Director of
Customer & Community Services. This delegation is intended to cover the
financial year 2013/14.
Revenue Budgets
c) Approve,
with any amendments, the current year funding requests and savings, (shown in
Appendix A of the committee report.) and the resulting revised revenue budgets for
2012/13 (shown in Table 1 of the committee report.) for submission to the
Executive.
d) Agree
proposals for revenue savings and unavoidable bids, as set out in Appendix C of
the committee report.
e) Agree
proposals for Priority Policy Fund (PPF) bids, as set out in Appendix E of the
committee report..
f) Approve
the budget proposals for 2013/14 as shown in Table 2 of the committee report,
for submission to the Executive.
Capital
g) Seek
approval from the Executive to carry forward resources from 2012/13, as
detailed in Appendix G of the committee report, to fund re-phased capital
spending.
h) Approve
capital bids, as identified in Appendix H of the committee report, for
submission to the Executive for inclusion in the Capital & Revenue Projects
Plan or addition to the Hold List, as indicated.
i) Approve
the creation of six capital programmes, remits and proposed outcomes as
outlined in Annex 1 of the committee report
a. Replacement of Parks & Open Space Litter & Waste Bins
b. City-wide Developer Contribution Funds
c. Area Committee (East) Developer Contribution Funds
d. Area Committee (North) Developer Contribution Funds
e. Area Committee (South) Developer Contribution
f. Area Committee (West/Central) Developer Contribution Funds
j) Confirm
that the items detailed in Appendix I be transferred from the Council’s Hold
List for addition to the Capital Plan as outlined in Agenda Item 16 (“Options
for the use of City-Wide Developer Contributions”)
a. Logan’s Meadow Local Nature Reserve
extension
b. Paradise Local Nature Reserve
improvements
k) Seek
approval from the Executive that the following to schemes be deleted from the
Capital & Revenue Projects plan as detailed in Appendix G of the committee
report.
a. SC499 – Outdoor Fitness Equipment in
Parks
b. SC514 – Petersfield Play Area Equipment
l) Approve
the current Capital & Revenue Projects Plan, as detailed in Appendix J, of
the committee report. to be updated for any amendments detailed in (g), (h),
(i), (j) and (k) above.
m) Approve
the following project appraisals as detailed in Agenda Items 13 and 14
a. Corn Exchange Improvements
b. Corn Exchange - improvements to heating management system
Reason for the
Decision:
As per the officer
report
Any alternative
options considered and rejected:
N/A
Scrutiny
Considerations:
The committee
received a report from the Principal Accountant (Services) regarding the
Revenue and Capital Budgets for the Arts, Sport and Public Places portfolio.
The committee asked
the following questions
i.
Further clarification
was requested on the variances in the budgets, specifically in the Arts and
Recreation area. The Head of Arts and Recreation provided an overview of the
reasons for variances for each of the budget headings.
ii.
Additional
clarity was requested on the delays with implementing the play facilities on
the Vie Site. The Executive Councillor explained the reasons for the purchase
of the equipment and the reasons for the delay.
iii.
Clarification
was requested on the income performance of the Corn Exchange. The Head of Arts
and Recreation explained that the end of year forecast or the current year was
a £35k underachievement against the overall income target; this income target
had been increased in 2011/12 by a further
£50k.
iv.
Officers were
asked to provide more information regarding the review process for the Folk
Festival. The Head of Arts and Recreation explained that the festival was
extensively reviewed every year. The Executive Councillor confirmed that the
ward specific issues had been addressed.
v.
It was
suggested that it was expected that the next 12 months would be a challenging
climate for the entertainment business. The Head of Arts and Recreation
accepted that although economic conditions were challenging, the service had
made progress across a number of areas to address this and the Executive
Councillor also supported that view
vi.
Further
clarification was requested on the Vie Play Equipment. Following discussion regarding
the issues on the site, the Executive Councillor suggested that he; Ward
Councillors and officers should meet on site to go through all the issues. In
response to a specific question, the Asset Manager confirmed that the ground
maintenance had been contracted to the county council in order to demonstrate
(and prevent repayment of S106) that the funds had been committed.
vii. The
Executive Councillor was asked regarding the use of Pyes Pitches, and whether
they could be better utilised. The Executive Councillor explained that recent
review of the demand suggested that local sports clubs preferred Chesterton
Recreation Field.
The committee
endorsed the recommendations by 4 votes to 0.
The Executive
Councillor approved the recommendations.
Conflicts of
interest declared by the Executive Councillor (and any dispensation granted):
N/A