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13 Corporate Cash Collection Contract PDF 54 KB
Report attached in separate supplementary agenda pack
Minutes:
Matter for Decision:
Cambridge City Council Parking Services currently
manages a cash collection contract with BDI, which expires on 31st March 2012
(although it does include an option to extend by 2 year(s)). This contract was
for the collection of cash from the city’s car parks and a few other
service/office areas within the council as well as Cambridgeshire County
Council pay and display machines. The City Council also has a separate contract
with Loomis for cash collection from some of our other sites. Both authorities
currently have a requirement for secure cash in transit services between a
number of site offices directly to their bank. Cambridgeshire County Council
has given notification of leaving this contract and invited Cambridge City
Council to join into their own County wide cash collection procurement for
which it is planned a new contract will be in place and the service go live on
the 1st April 2012. As well
as joining with County on this collaboration, the City Council would also take
the opportunity to consolidate its disparate requirements into one corporate
contract.
Decision of Executive Councillor for Planning
and Sustainable Transport:
(i)
Contract - Undertook to
recommend this corporate citywide cash collection contract (which is included
in the Council’s Forward Plan) for approval by Council. The value of the new
Cambridge City Council contract is estimated to be £125,000 (indicative cost)
per annum.
(ii)
Procurement - Approved the
carrying out and completion of a procurement exercise to award a corporate cash
collection contract to commence on the 1st April 2012. The contract will
operate for an initial period of three years with the option to extend for up
to a further 2 years.
Reason for the Decision:
As set out in the
Officer’s report.
Any
alternative options considered and rejected:
Not applicable.
Scrutiny Considerations:
The committee
received a report from the Operations Manager Car Parks regarding the Corporate Cash Collection Contract.
The Officer also referred
to an addendum document available as part of the third circulation agenda.
In response to
Member’s questions the Corporate Cash Collection Contract confirmed the
following:
(i)
The scheme
would be profitable for the Council.
(ii)
A 20%
efficiency saving was expected through the revised contract.
The committee
resolved unanimously to adopt the recommendation.
The
Executive Councillor approved the recommendations.
Conflicts of interest declared
by the Executive Councillor (and any dispensations granted)
Not applicable.