Issue - meetings

The Committee received a report from Deputy Data Protection Officer & Senior Information Governance Specialist.

The Officer’s report provided an update on Information Governance activity and performance during 2021/22 (April 2021 - March 2022).

Deputy Data Protection Officer & Senior Information Governance Specialist updated her report by referring to the amendment sheet: Freedom of Information, Data Protection and Transparency: Annual Report (Addendum).

The Deputy Data Protection Officer & Senior Information Governance Specialist said the following in response to Members’ questions:

i.                A number of services attract high levels of Freedom of Information requests such as Shared Waste and business rates.

ii.               The Information Governance Team have done some pre-emptive work with officers in different services to put information on the website. When Freedom of Information requests are received, where relevant, they can be directed to information on the website. If not, a bespoke answer is required.

iii.             Things that are dealt with by other organisations are not included in City Council Freedom of Information statistics.

iv.             (Reference P34) two areas were in amber. An incident management process was in place due to the testing process. When the testing phase ends in October 2022 it was expected the two areas would achieve green status.

v.              Most services were close to the statutory response time target. The Head of Estates and Facilities had been contacted about open queries. The Estates and Facilities Team were receiving extra training to help improve their response time.

Resolved (by 5 votes to 0 (and 1 abstention) – unanimous of those able to vote) to note the report.