Issue - meetings

Matter for Decision

The 2018/19 shared business case for 3C ICT was presented for endorsement, the principles of which were approved on the 13^th July and 12^th October 2015.

 

Decision of Executive Councillor for Finance and Resources

i.      Approved the business plan at Agenda Item 6b of the Officer’s report. 

ii.  Delegated authority to the Shared Service Management Board to agree final amendments to the business plan in line with comments received form all three partner individual Councils

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Digital and ICT.

 

The Committee made the following comments in response to the report:

     i.        Asked what criteria and objectives were being applied to assess the business plans.

    ii.        Asked if other authorities were following front end re-engineering.

   iii.        Asked whether the ‘Council Anywhere’ platform was just being rolled out to the City Council or whether the two other councils within the ICT shared service were also going to get the platform. 

  iv.        Queried whether the council who went first to implement new ICT software would be subject to more disruptions to service whilst troubleshooting issues were being resolved compared to the two other councils within the shared service.  

   v.        Queried the server room consolidation project referred to on p68 of the officer’s report.

 

The Strategic Director said the following in response to Members’ questions:

     i.        A reasonable level of ICT infrastructure engineering had been agreed in the budget, business plan and route map. The route map laid out the plan for timescales.

    ii.        Part of the role of the Management Board, which was made up of Directors from each Council, was to feed back on the performance and quality of the delivery of the service.

   iii.        Commented that ‘Council Anywhere’ was a national initiative but that the City Council was going to be the first council within the ICT shared service to receive the platform. The planned roll out of the platform would be efficient to all three council’s within the shared service so there shouldn’t be a big burden on the council that had the platform first.

  iv.        Confirmed that there would be two server rooms under the server room consolidation project, one in Shire Hall and one in Huntingdon.

 

The ICT Development Manager said the following in response to Members’ questions:

    i.          The City Council was going to get the first batch of new ICT equipment, however in order to make financial savings, the equipment for all three councils within the shared service was bought in one procurement exercise. 

 

The Committee endorsed the recommendations by 4 votes to 0:

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.