Issue - meetings

Matter for Decision

The current framework agreement for tree maintenance services has expired.

Officers sought permission to commence a formal tender process for the provision of tree maintenance services for a period of 3 years from November 2017.

This framework approach followed the previously agreed format approved by the Executive Councillor for City Centre and Public Places on the 11th July 2014.

The new framework would be a continuation of current working practice and continue to cover a wide range of tree maintenance services for existing trees as well as tree planting and establishment services for new trees.

The value of the framework agreement over its 3.5 year life was estimated at £825,000 inclusive of VAT.

Decision of Executive Councillor for Streets & Open Spaces

Authorise the:

       i.          Head of Environmental Services to invite and evaluate tenders for contractors to provide tree maintenance services for 2017 to 2021;

     ii.          Strategic Director to award the contract(s) to the most favourable tender(s), in accordance with pre-determined evaluation criteria.

Reason for the Decision

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected

Not applicable.

Scrutiny Considerations

The Committee received a report from the Streets and Open Spaces Development Manager.

In response to Members’ questions the Streets and Open Spaces Development Manager said:

       i.          Open data on tree species and location was outside the scope of the report.

     ii.          The City Council were working with the County Council to release open data.

   iii.          The timeline for release of data was set by the County Council and IT department. Detail would be discussed post meeting.

The Committee unanimously resolved to endorse the recommendations.

The Executive Councillor approved the recommendations.

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.