Issue - meetings

It is recommended that the committee resolves to exclude the press and public during any discussion on the exempt appendix to the report by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 as it contains commercially sensitive information.

Appendix circulated separately to public report.

Matter for Decision

The Executive Councillor was asked to approve a project to procure and award a contract, subject to budget approval, to replace the worn deck coating on the outside exposed parking decks and review and upgrade the drainage system at the Grand Arcade car park.

Decision of Executive Councillor for Planning Policy and Transport

       i.          Approved carrying out the procurement and contract award for a project to review and upgrade the drainage system and replace the worn deck coating at the Grand Arcade car parks.

a.    Drainage system improvements and new deck coating work to be funded as part of an overall capital bid of £1.6 million; to meet these and other proposed works at the multi storey car parks in 2017/18.

b.    Subject to: If the quotation or tender sum exceeds the estimated contract value by more than 10% then the permission of the Executive Councillor and Strategic Director would be sought prior to proceeding.

Reason for the Decision

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected

Not applicable.

Scrutiny Considerations

The Committee received a report from the Commercial Operations Manager. Work would be undertaken in Summer 2017.

The Commercial Operations Manager updated his report by correcting a typographical error on P33. The figure should be £1.6m not “capital bid of £1.4 million”.

The Committee unanimously resolved to endorse the recommendations as amended.

The Executive Councillor approved the recommendations as amended.

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.