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87 Maintenance/Improvement Contractor Procurement 2015 - 2017 PDF 87 KB
Minutes:
This Item Was Chaired by Councillor Todd-Jones
Matter for
Decision
The report sought approval to procure a number of contracts to ensure the continued delivery of planned maintenance and capital improvement works for the Council’s housing stock and other Council-owned property assets for the next five – eight years.
Decision
of Executive Councillor for Housing
i.
Approved the extension of the current Kier Services’ Planned
Preventative Maintenance contract for 10 months from June 2016 until March 2017
to allow time for the procurement of a replacement contract to be completed.
ii.
Authorised the Director of Customer and Community Services to invite and
evaluate tenders and, following consultation with Executive Councillor, the
Director of Business Transformation, Chair and Spokes of the Committee to award
a contract, or contracts, for:
a.
the appointment of one or more contractors to carry out Planned
Maintenance/Capital Improvement works for a period of five years from April
2017 to March 2022, with an option to extend for one or more periods up to a
maximum extension of three years.
b.
the appointment of a contractor to deliver an annual gas servicing and
repairs service for all HRA properties for a period of five years from June
2016 to June 2020, with an option to extend
for one or more periods up to a maximum extension of two years.
iii.
Approved a
procurement budget of £25,000 for legal and other implementation costs
associated with the procurement and implementation the new planned works
contracts and gas servicing contracts referred to in this report.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Asset Manager.
The Committee suggested that this item was relevant to tenants and
leaseholders and that it should be considered in Part One of the agenda.
In response to Members’ questions the Asset Manager said the following:
i.
Using external contactors to provide specialist
services was the most cost effective way to deliver those services.
ii.
Maintain work such as gas servicing in-house was
not viable as a small team could not provide the desired level of service or
meeting the require response times.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor
approved the recommendations.