Issue - meetings

Matter for Decision

To approve a project to replace the Council’s financial management system. Initial work indicated that a capital budget of up to £242k and an additional revenue budget of up to £105k each year ongoing would be required. These figures reflected the upper end of the indicative price range obtained from suppliers and were before any contributions received from partners or savings achieved as a result of the implementation. Based on average costs from suppliers and a conservative saving assumption, this project should deliver net savings in future years.

Decision of Executive Councillor for Finance and Resources

The Executive Councillor:

       i.        Approved the replacement financial management system project, as detailed in the attached appendices to the Officer’s report.

      ii.        Agreed to recommend that Council approve capital and revenue funding for the replacement financial management system project

Reason for the Decision

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected

Details of alternative systems considered were detailed in Appendix 2 of the Officer’s report.

Scrutiny Considerations

The Committee received a report from the Head of Finance regarding a replacement financial management system.

The Committee questioned the procurement process for a new system and asked for assurances that references would be sought from existing users.

The Head of Finance outlined the tendering process.

The Committee resolved unanimously to endorse the recommendations.

The Executive Councillor approved the recommendations.