Issue - meetings

Matter for Decision

To carry out a five-year programme of essential structural repairs to the car park structure, repairs to the car parks impact barriers, drainage repairs and refurbishment of the lift, including associated specialist technical and tendering support and supervision.

 

Decision of Executive Councillor for Planning and Climate Change

Financial recommendation

The Executive Councillor is asked to approve the commencement of this scheme, which is already included in the Council’s Capital & Revenue Project Plan.

·       The total cost of the project is estimated to be £580,000 over five years, funded from Repairs and Renewals

·       There are no on-going revenue implications arising from the project.

 

Procurement recommendations

The Executive Councillor is asked to approve the carrying out and completion of the procurement of essential structural repairs to the car park structure, repairs to the car parks impact barriers, drainage repairs and including associated specialist technical and project management support to specify and supervise the repair works over the next five years to the value of £580,000.

 

Subject to:

·       The permission of the Director of Business Transformation being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

·       The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Head of Specialist Services.

 

In response to Members’ questions the Head of Specialist Services said the following:

       i.          The report covered expected maintenance costs for the Queen Anne Terrace Car Park over a five year period. Options could be reviewed after this period, such as further maintenance or redevelopment of the site.

     ii.          Most repair work would be undertaken at the start of the five year period, work outside of this period was unlikely to be justified at present. Annual inspections would be undertaken to monitor the state of the car park. A cost / benefit analysis would need to be undertaken for work outside of the planned five year period.

   iii.          Various proposals for mixed site use had been made over time, such as roofing the top deck so it could be used by a diving club. These were not mentioned in the Officer’s report as no proposals had been made recently. However, short and medium term maintenance was required to safeguard the car park for a further five years.

   iv.          Usage of the Queen Anne Terrace Car Park has grown consistently over the past five years. The car park is well used at most times, and very busy at weekends.

 

The Committee resolved by 4 votes to 0 to endorse the recommendation.

 

The Executive Councillor for Environmental and Waste Services undertook to inform the Executive Councillor for Planning and Climate Change of the Scrutiny Committee decision.

 

 

 

Post Meeting Note 19 March 2014

 

Decision of Executive Councillor for Planning and Climate Change 19 March 2014

Financial recommendation

Approved the commencement of this scheme, which is already included in the Council’s Capital & Revenue Project Plan.

·       The total cost of the project is estimated to be £580,000 over five years, funded from Repairs and Renewals.

·       There are no on-going revenue implications arising from the project.

 

Procurement recommendations

Approved the carrying out and completion of the procurement of essential structural repairs to the car park structure, repairs to the car parks impact barriers, drainage repairs and including associated specialist technical and project management support to specify and supervise the repair works over the next five years to the value of £580,000.

 

Subject to:

·       The permission of the Director of Business Transformation being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

·       The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

 

Scrutiny Considerations

The Executive Councillor approved the recommendations in accordance with the Officer recommendations and the committee vote.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.