Issue - meetings

Matter for Decision

Cambridge City Council currently has a contract for the bulking, sorting and onward processing/sale of recyclable materials, collected from blue bins. This contract expires at the end of November 2014.

The Council needs to procure a new contract before the current expiry date, various options have been analysed.

Officers consider that a joint procurement with the relevant RECAP partners is likely to result in an overall net saving for the partners and represents the best overall option.

Collaborative procurement is an important part of the Whole Systems Approach Programme agreed by the RECAP partners, which should provide gains for all partner authorities involved. 1.5 Work has commenced on market testing and putting together an Invitation to Tender with a view to contract award taking place in March 2014.

Decision of Executive Councillor for Environmental and Waste Services

       i.          Approved the ‘RECAP Partnership Charter’, as attached at Appendix 1 of the Officer’s report, including approval of the additional Schedule 2 Governance Agreement relating to the operation of the Joint MRF contract, commitment to participating in the joint contract and the inclusion of kerbside recyclate materials in the contract.

     ii.          Committed the Council to the appointment of a Contractor to deliver Joint MRF services for bulking, sorting and onward processing/sale of recyclable materials for all RECAP participating partners, unless all participating partners agree not to appoint.

   iii.          Agreed delegation of authority to the Director of Environment, in consultation with the Executive Councillor for Environmental and Waste Services plus the Chair and Spokes of ESC, to approve the final Invitation to Tender and to award the Contract for Cambridge City Council.

   iv.          Agreed that Peterborough City Council (as lead authority for the joint procurement exercise) will nominate, in collaboration with and on behalf of the participating RECAP partners, a preferred supplier for the contract of providing the services of bulking, sorting and onward processing/sale of recyclable materials.  The contract would be awarded to the contractor who submits the Most Economically Advantageous Tender to the partners as a whole.

    v.          Agreed the approach to compliance with the Waste Framework Directive regarding source separation of recyclate, as agreed by the RECAP Board on 4th September 2013 and as attached at Appendix 2.

Reason for the Decision

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected

Not applicable.

Scrutiny Considerations

The Committee received a report from the Head of Refuse & Environment.

The Committee supported the proposal.

The Committee unanimously resolved to endorse the recommendations.

The Executive Councillor approved the recommendations.

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.