Decision details

To approve the procurement and award of contract for replacement corporate security contract(s). The contract will be for 4 years +1,+1,+1 commencing in April 2023.

Matter for decision

The current Security contracts for static and mobile guarding of City Centre locations, assets and events expires on 31 March 2023.

In order to continue benefitting from the services supplied to a number of different Council departments there is a requirement for a procurement exercise to be undertaken and to allow award for security services to continue to be delivered.

A new tender is proposed, designed as a framework, which allows the flexibility for other Cambridge City Council departments and external partners to join during the term of the contract

Decision of the Executive Councillor for Finance and Resources

To approve the procurement for the corporate security contracts

To delegate authority to the Strategic Director to award compliant corporate security contract

The new Corporate security contracts will have a term of 4 years with option to extend in annual increments for a further 3 years making the total contract term 7 years. Contract value, up to £4,000,000

Subject to: If the tender sum exceeds the estimated contract value by more than 10% then permission to proceed will be sought from the Strategy & Resources Scrutiny Committee.

Reason for the decision

As set out in the officer’s report.

Any alternative options considered and rejected

Not applicable

Scrutiny considerations

In response to a question on the types of work and services this procurement covers, the officer confirmed that the Council’s corporate equalities requirements and expectations would be part of the procurement exercise (and contract).

The scrutiny committee supported the recommendations.

The Executive Councillor approved the recommendations.

Conflicts of interest declared by the Executive Councillor (and any dispensation granted)

No conflicts of interest were declared by the Executive Councillor.