Decision details

Approval to procure a number of corporate frameworks, total value exceeding £1,000,000.

Matter for Decision

As proposed by the New Contract Procedure Rules (CPR), the Council was seeking to establish a number of corporate arrangements for purchasing goods, services and works. These arrangements had been identified as being necessary based on the requirements being purchased across the Council and the aggregated spend, (by supplier and category) over the past

3 years. Some of them had been identified as contributing to the remaining savings commitments of the Support Services Review.

 

The proposed contracts Frameworks & or Dynamic Purchasing Systems, covered:

· Construction Consultants

· Construction Works (individual orders under £1,000,000)

Civils, Landscaping & Play equipment Framework (Individual orders under £500,000)

· General Consultants

· Construction Trades

· Staff Training (professional bodies & general requirement)

· Fleet Maintenance (vehicle parts, consumables, tools & external servicing)

 

Decision of Executive Councillor for Finance and Resources:

A.  Framework: Agreed to the publication of an advert, to invite suppliers to submit a tender. Following evaluation and completion of a tender report, delegated authority to the relevant Director, to appoint the successful suppliers onto the framework (subject to compliance with the CPR)

B.  Dynamic Purchasing Systems (DPS): Agreed the publication of an advert, to invite suppliers to complete a Standard Selection Questionnaire from which they will be added to the ‘approved list’

C.  Agreed a staggered advertisement of the contracts to facilitate resourcing and re-procurement

D.  Agreed awards of any requirements let through the corporate

contracts to be approved (and contracts signed) in accordance with the CPR.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Strategic Procurement Officer.

 

Councillor Cantrill made the following comments in response to the report:

     i.        Asked whether the Council held a profile of its 1780 suppliers, their size and geographical location? 

    ii.        Understood the need to make savings but wanted to avoid eliminating the small local businesses which the Council held existing relationships with.

 

The Strategic Procurement Officer said the following in response:

     i.        Confirmed that an exact profile was not held. The old system was limited so only basic information could be retained. Small and Medium size Enterprises (SMEs) had less than 50 employers and a turnover of less than £5million and only the head office could be located. The new Due North system would be able to collect far more information.

    ii.        The purpose of the new system was to consolidate suppliers to be more streamlined. Efforts would be made to retain existing relationships and to encourage small local businesses.

 

The Committee resolved by 4 votes to 0 to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

 

 

The Chair called a 15 minute comfort break