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Decision Maker: Environment Scrutiny Committee
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
Approve procurement and award of a corporate cash collection contract.
Matter for
Decision
To approve a project to procure and award a contract to provide a cash collection service for the Council’s car parks and
other Council departments.
Decision of the
Executive Councillor for Planning Policy and Transport.
i.
Approved
the carrying out and completion of the procurement of a corporate cash
collection contract to Cambridge City Council car parks and other Council
departments.
ii.
The new contract would be for 3 years with a 2 year
optional extension period. The
value of the new contract would be approximately £375,000 over five years.
·
There were no capital costs arising
from this scheme.
·
The revenue costs associated with this
contract would be paid from existing revenue budgets
iii.
Subject
to:
·
If the quotation or tender sum exceeded
the estimated contract value by more than 15% then the permission of the
Executive Councillor and
Director of Business Transformation, Chair of Environment Scrutiny Committee and
Opposition Spokes would be sought prior to proceeding.
Reason for the
Decision
As set out in the Officer’s report.
Any Alterative
Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Commercial Operations Manager which
noted that the existing contract included cash collection from the off street
car parks and other Council departments. These departments had been consulted
and they had indicated that they wished to be included within the new cash
collection contract.
The report explained discussions were to take place between Parking
Services and a neighbouring authority regarding a joint procurement if
suitable, which could be advantageous for both parties. Parking Services would
be engaging with ESPO (Eastern Shires Purchasing Organisation) and LGSS (Local
Government Shared Services) to establish if an existing cash collection could
be utilised.
In response to the Committee’s comments the Commercial Operations
Manager and Director of Environment made the following statements:
i.
Peterborough
City Council was the neighbouring authority referenced in the report.
ii.
Cashless
payments were becoming increasingly popular and non-cash payments were expected
to increase in popularity.
iii.
Payment
machines at the Grand Arcade did have the mechanisms to take cashless payments
in the future
iv.
Sustainability
criteria for issues such as labour and environment sustainability would be
investigated and reported back to the Committee under the new contract. However
there were elements of sustainability in the current contract.
Councillor C Smart
proposed the following amendment to recommendation of the Officer’s report
(additional wording underlined)
If the quotation or
tender sum exceeds the estimated contact value by more than 15% then the
permission of the Executive Councillor and Director of Business Transformation,
Chair and Opposition Spokes would be sought prior to proceeding.
This amendment was
carried Nem Com.
The Committee resolved
unanimously to endorse the amended recommendations.
The Executive Councillor approved the amended recommendations.
Conflicts of
Interest Declared by the Executive Councillor and (and any Dispensations
Granted)
No conflicts of interest were declared by the Executive Councillor
Publication date: 08/04/2016
Date of decision: 16/10/2015