Decision details

Approve procurement and award for a card processing contract for the Council's car parks.

Matter for Decision

To approve a project to procure and award two separate contracts to provide authorisation and processing services for card payments in the City’s off-street car parks.

Decision of the Executive Councillor for Planning Policy and Transport.

i.             Approved the carrying out and completion of the      procurement       of a payment service provider to         accept card payments for all Cambridge City Council   multi-storey car parks. The contract will be for 3 years     with a 2 year optional extension period. The value of       this new contract would be approximately £150,000     over five years based on the charges made by our         current contractor. Charges may vary dependant on   the number and value of card transactions.

ii.             Approved the carrying out and completion of the      procurement of an acquiring bank to arrange the       acceptance and approval for all card payments across   all Cambridge City Council multi-storey car parks. The contract will be for 3 years with a 2 year optional extension period. The value of this new contract would   be approximately £605,000 over five years based on   the charges made by our current contractor. Charges   could vary dependant on the number and value of card    transactions.

iii.             Noted there were no Capital costs arising from this scheme. The revenue costs associated with this       contract would be paid from existing revenue budgets   subject to:

·               If the quotation or tender sum exceeded the estimated contract value by more than 15% then the permission of the Executive Councillor and Director of Business Transformation would be sought prior to proceeding.

Reason for the Decision

As set out in the Officer’s report.

Any Alterative Options Considered and Rejected

Not applicable.

Scrutiny Considerations

The Committee received a report from the Commercial Operations Manager which referred to a project to procure and award two separate contracts to provide authorisation and processing services for card payments in the City’s off-street car parks.

In response to the Committee’s comments the Commercial Operations Manager responded with the following:

     i.        The highest value of risk would be £20,000; the risk would be minimal.

    ii.        There would be the options of same day or next day transfer.

The Committee resolved unanimously to endorse the recommendations.

The Executive Councillor approved the amended recommendations.

Conflicts of Interest Declared by the Executive Councillor and (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.