Decision of:

Councillor Bick, Leader. 

Reference:

14/URGENCY/COM/1

Date of decision:            

10^th March 2014

Recorded on: 

12^th March 2014

Decision Type:

Key Decision

Matter for Decision:

The Leader  was asked to:

     i.        To note the changes in the arrangements for delivery of Stage 3 of the TdF 2014 as detailed in the attached briefing note.

    ii.        To authorize the Chief Executive to enter into appropriate contractual arrangements with other local authorities and public bodies to clarify the roles and responsibilities in delivery of Stage 3 and to safeguard the Council’s interests.

Why the decision had to be made (and any alternative options):

The Leader  is asked to approve this action, using the special urgency decision powers as stated in the following section of Cambridge City Council Constitution:

"Special Urgency", paragraph 16, Part 4B of the Constitution)

The Executive Councillor’s decision(s):

As stated in Part 4B paragraph 16 of the Council’s Constitution, ‘If by virtue of the date by which a decision must be taken Rule 15 (general exception) cannot be followed, then the decision can only be taken if the decision taker (if an individual) or the chair of the body making the decision, obtains the agreement of the chair of a relevant overview and scrutiny committee that the taking of the decision cannot be reasonably deferred.’

As specified under this paragraph of the Councils Constitution, it was agreed that the making of this decision could not reasonably be deferred.

Resolved To:

     i.        Note the changes in the arrangements for delivery of Stage 3 of the TdF 2014 as detailed in the attached briefing note.

    ii.        Authorize the Chief Executive to enter into appropriate contractual arrangements with other local authorities and public bodies to clarify the roles and responsibilities in delivery of Stage 3 and to safeguard the Council’s interests.

Reasons for the decision:

UKSport have set a deadline for signature of the agreement of the 14^th March 2014.

Scrutiny consideration:

The Chair of the Community Services Scrutiny Committee agreed that the decision of the executive councillor / leader could not be reasonably deferred. The chair’s agreement is a requirement under special urgency as stated in the Council’s Constitution paragraph 16 of part 4B access to information procedure rules.

Report:

A briefing note detailing the background and financial considerations is attached.

Conflicts of interest:

The Executive Councillor for Community Wellbeing, councillor Sarah Brown is now a Director of TdFHub 2014 Ltd., would have a conflict of interest in making a decision about contractual arrangements between the council and the company.  Therefore, the decision was referred to the Leader of the Council, Councillor Bick.

Comments:

This decision will be reported to the next Community Services Scrutiny Committee.

In addition Para 17.3 of the Access to Information Procedure Rules requires the Leader to report quarterly to Council on special urgency decisions.