Decision details

Approval of a project appraisal for upgrade of e-mail and storage servers.

Matter for Decision

To change the Council’s e-mail system from Northgate GroupWise to Microsoft Exchange / Outlook, replace current file storage software with Microsoft products and upgrade supporting hardware.

 

Decision of the Executive Councillor for Customer Services and Resources

 

Resolved to:

 

Financial recommendations  

       i.          Approve the commencement of this scheme, which is already included in the Council’s Capital & Revenue Project Plan (PR020).

 

-        The total cost of the project is £333,930, funded from the IT Infrastructure repairs and renewals fund and the Technology Investment Fund.

-        There are no ongoing revenue cost implications arising from the project.

 

Procurement recommendations

     ii.          Approve the carrying out and completion of the procurement of hardware, software and labour to support the upgrades.

 

Subject to:  

-        The permission of the Director of Resources being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

-        The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

 

Reasons for the Decision

As set out in the Officer’s report

 

Any Alternative Options Considered and Rejected

Not applicable.

 

 

 

Scrutiny Considerations

 

The committee received a report from the Head of ICT regarding email, file and storage system and server upgrades.

 

Councillor Herbert welcomed the work done by officers on this project. It was hoped that an improvement to the system would enable all Councillors to use a generic email address and lead to enhanced calendar functionality.

 

Councillor Rosenstiel supported these comments and felt that it would be beneficial for the public if all Councillors used their generic email addresses.

 

The Committee resolved unanimously to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

Not applicable.