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Decision details

Cambridge Folk Festival Portable Cabins Production Tender 2014 - 2016

Decision Maker: Executive Councillor for Communities.

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

Permission requested for officers to tender for the provision of Portable Cabins for the Cambridge Folk Festival in 2014 (with options to extend for 2015 and 2016). This would be via competitive tender with an anticipated contract financial value of £35,000 per annum over a maximum 3 year term (total £105,000).

Decision:

Matter for Decision:

The contract for the provision of Portable Cabins for the Cambridge Folk Festival expired after the 2013 event. Officers were seeking permission to enter a formal tender process for the provision of this service for the Cambridge Folk Festival from 2014 for up to a maximum of 3 years.

 

The contract would be awarded to the successful contractor on a single year basis with an option to extend the contract annually subject to satisfactory performance of the contractor and no anticipated changes to requirements. The anticipated contract financial value is £35,000 pa (£105,000 total for a 3

year term).

 

Price includes a 10% flexibility in case of changes to specification.

 

Decision of Executive Councillor for Community Wellbeing:

 

The Executive Councillor resolved to:

 

       i.          Authorise the Head of Arts & Recreation to tender for a contractor to provide Portable Cabin services for the Folk Festival.

     ii.          Authorise the Head of Arts and Recreation to award the contract to the most favourable tender, in accordance with pre-determined selection criteria.

 

Reason for the Decision:

 

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected:

Not applicable.

 

Scrutiny Considerations:

There was no debate of this item as pre-scrutiny had not been requested. The Committee noted that the decision was Non Key rather than Key as stated in the Officer’s report.

 

The Executive Councillor approved the recommendation.

 

Conflicts of interest declared by the Executive Councillor (and any dispensations granted)

Not applicable.

 

 

***See below for record of delegated Officer’s Decision***

 

 

 

Decision(s) taken:

 

 

Awarded the contract to William G Search Limited on 13.3.2014.

 

 

Decision of:

Head of Arts & Recreation

Date of decision:              

13 March 2014

 

 

 

Matter for Decision:

 

To authorise the Head of Arts & Recreation to tender for a contractor to provide portable cabin services for the Folk Festival.

 

To authorise the Head of Arts and Recreation to award the contract to the most favourable tender, in accordance with pre-determined selection criteria.

 

Any alternative options considered and rejected:

 

N/A

 

 

Reason(s) for the decision including any background papers considered:

N/A

 

 

Conflicts of interest and dispensations granted by the Chief Executive:

If you consider that any councillor consulted when being asked to take a decision has a conflict of interest, you should consult Simon Pugh, Head of Legal Services for advice as a dispensation granted by the Chief Executive for the councillor may be arranged.

 

 

Other Comments:

 

N/A

Reference:

13/71/CS Cambridge Folk Festival portable cabins production tender 2014 - 2016

Contact for further information:

Debbie Kaye, Head of Arts and Recreation (0123 457551

 

Publication date: 29/10/2013

Date of decision: 10/10/2013