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Decision details

Review of Tenant and Leaseholder Representative Arrangements

Decision Maker: Executive Councillor for Housing

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


A decision needs to be made on the TLR allowances review and a newly created Code of Conduct. The report will also provide an update on the vacant TLR position, the Strategic Director was previously given delegated authority to take steps to fill the position and report back to committee.


Matter for Decision

The report provided an overview of three changes which impact Tenant and Leaseholder Representatives (TLR). A dedicated TLR Code of Conduct (Appendix 1) had been written which aligns with their unique position on the Housing Scrutiny Committee (HSC). This report also reviews TLR allowances and provides an update on the Tenant Representative vacancy, as required by committee decision.


Decision of Executive Councillor for Housing

  i.  Agreed the terms of the new TLR Code of Conduct.

  ii.  Agreed the allowance proposal detailed as option 1 in this report, to increase the TLR allowance for 2019 to correspond with the Consumer Price Index level set in the preceding September.  The new allowance rate would begin from March 2019.

  iii.  Agreed from 2019 the TLR allowance should change annually by the Consumer Price Index level set in the preceding September, thus creating an inbuilt review mechanism. The allowance will then be reviewed again in 2022.

  iv.  Noted the approach taken to fill the vacant Tenant Representative position.


Reason for the Decision

As set out in the Officer’s report.


Any Alternative Options Considered and Rejected

Not applicable.


Scrutiny Considerations


The Committee received a report from the Resident Engagement Officer. The Committee noted a correction to page 2 of the report, para 3.8, allowance B should read £299.


The Committee made the following comments in response to the report:

  i.  Welcomed the clarity regarding the roles.

  ii.  Stated that the representatives were good value for money.


The Committee resolved unanimously to endorse the recommendations 2.1 and 2.4.


The Committee resolved (by 8 votes to 0) to endorse the recommendations 2.2 and 2.3.


The Executive Councillor approved the recommendation.

Publication date: 05/04/2019

Date of decision: 16/01/2019